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6 Children's Services - Retention of Records
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311 <h1 class="hide">
311
311 </h1>
312 <h2>
314 <br />
315 Children's Services - Retention of Records
315 <br />
316 <br />
317 </h2>
318 <table style="width:1000px;" title="Children's Services - Retention of Records">
319 <caption class="hide">
319 CAPTION: Retention of records
319 </caption>
320 <tr class="hide">
321 <th scope="col">
321
321 </th>
322 <th scope="col">
322
322 </th>
323 </tr>
325 <tr>
326 <td>
326 This table sets out specific time periods for retention of records set out in legislation. Where
there is no specific legislative provision, local arrangements should be made.
326 <br />
327 <br />
328 </td>
329 </tr>
330 </table>
331 <table style="width:1000px;" title="retention of records">
332 <caption class="hide">
332 CAPTION: Main retention of records
332 </caption>
333 <tr class="hide">
334 <th scope="col">
334
334 </th>
335 <th scope="col">
335
335 </th>
336 </tr>
338 <tr class="table_header">
339 <td style="width:15%">
339 Subject
339 </td>
340 <td style="width:27%">
340 Record
340 </td>
341 <td style="width:28%">
341 Reference
341 </td>
342 <td style="width:30%">
342 Retention Period
342 </td>
343 </tr>
344 <tr>
345 <td class="table_row_even">
345 <h3 id="lac">
345 Looked After Children
345 </h3>
346 <p>
346
346 </p>
346 </td>
347 <td>
347 Case records for looked after children.
347 </td>
348 <td>
348 Care Planning, Placement and Case Review (England) Regulations 2010, s. 50.
348 </td>
349 <td>
349 <p>
349 Either:
349 </p>
350 <p>
350 until the
350 <span class="bold">
350 75th anniversary
350 </span>
350 of the child's birth,
350 </p>
351 <p>
351 or
351 </p>
352 if the child dies before age 18, for
352 <span class="bold">
352 15 years
352 </span>
352 from the date of death.
352 </td>
353 </tr>
354 <tr>
355 <td rowspan="2" class="table_row_even">
355 <h3>
355 Fostering
355 </h3>
356 <p>
356
356 </p>
357 <p>
357
357 </p>
357 </td>
358 <td>
358 Case records for approved foster carers (including relatives, friends or connected persons
granted temporary approval under regulation 24 of the Care Planning, Placement and Case Review
(England) Regulations 2010), and any information relating to them contained in the register of
foster carers.
358 </td>
359 <td rowspan="2">
359 The Fostering Services (England) Regulations 2011, s. 32.
359 </td>
360 <td>
360 At least
360 <span class="bold">
360 10 years
360 </span>
360 from the date on which their approval is terminated.
360 </td>
361 </tr>
362 <tr>
363 <td>
363 Case records for people who are not approved as a foster parent, or who withdraws their
application prior to approval.
363 </td>
364 <td>
364 At least
364 <span class="bold">
364 3 years
364 </span>
364 from the refusal or withdrawal.
364 </td>
365 </tr>
366 <tr>
367 <td rowspan="2" class="table_row_even">
367 <h3>
367 Adoption
367 </h3>
367 </td>
368 <td>
368 Adoption records where an Adoption Order is made.
368 </td>
369 <td>
369 Disclosure of Adoption Information (Post-Commencement Adoptions) Regulations 2005, Regulation 6.
369 </td>
370 <td>
370 At least
370 <span class="bold">
370 100 years
370 </span>
370 from the date of the adoption order.
370 </td>
371 </tr>
372 <tr>
373 <td>
373 <p>
373 Adoption records where an Adoption Order is not made.
373 </p>
374 <p>
374
374 </p>
375 <p>
375
375 </p>
376 <p>
376
376 </p>
377 <p>
377
377 </p>
378 <p>
378
378 </p>
378 </td>
379 <td>
379 <p>
379 The Adoption Agencies Regulations 2005, Regulation 40.
379 </p>
380 <p>
380
380 </p>
381 <p>
381
381 </p>
382 <p>
382
382 </p>
383 <p>
383
383 </p>
384 <p>
384
384 </p>
385 <p>
385
385 </p>
386 <p>
386 Adoption Statutory Guidance 2014.
386 </p>
386 </td>
387 <td>
387 <p>
387 An adoption agency must keep the child's case record and the prospective adopter's case record
for such period as it considers appropriate.
387 </p>
388 <p>
388 Where an adoption order is not made and the agency decides to close the child's adoption case
record, it should transfer the information from this record to the looked after case record,
in which case see
388 <a href="#lac">
388 Looked After Children
388 </a>
388 .
388 </p>
389 If the child has never been looked after, the agency should destroy the records when no further
action is necessary. An example of when this may be appropriate is if the possibility of
adoption of a baby was discussed before the child's birth, but the baby remained with the birth
parents.
389 </td>
390 </tr>
391 <tr>
392 <td class="table_row_even">
392 <h3>
392 Children's Homes
392 </h3>
392 </td>
393 <td>
393 Children's case records for children accommodated in children's homes.
393 </td>
394 <td>
394 Children's Homes (England) Regulations 2015, Regulation 36
394 </td>
395 <td>
395 <p>
395 Either:
395 </p>
396 <p>
396 until the
396 <span class="bold">
396 75th anniversary
396 </span>
396 of the child's birth,
396 </p>
397 <p>
397 or
397 </p>
398 if the child dies before age 18, for
398 <span class="bold">
398 15 years
398 </span>
398 from the date of death.
398 </td>
399 </tr>
400 <tr>
401 <td class="table_row_even">
401 <h3>
401 Child Protection/
401 <br />
402 Assessments/
402 <br />
403 Referrals/
403 <br />
404 Children in Need/Serious Case Reviews
404 </h3>
404 </td>
405 <td>
405
405 </td>
406 <td>
406 No specific legislative retention period. Under the Limitation Act 1980, there is generally a
statutory limitation period of 6 years in which civil claims may be instituted. In the case of
children, this time period does not start to run until age 18. The suggested retention periods
are in accordance with this limitation period.
406 </td>
407 <td>
407 <p>
407 Either:
407 </p>
408 <p>
408 until the
408 <span class="bold">
408 25th anniversary
408 </span>
408 of the child's birth,
408 <br />
409 or
409 </p>
410 if the child dies before age 18, for
410 <span class="bold">
410 6 years
410 </span>
410 from the date of death.
410 </td>
411 </tr>
412 </table>
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