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 142           <tr>
 143             <td width="94%">
 143               <h1 class="h1_chaptertitle">
 143                 Placement for Adoption
 143               </h1>
 143             </td>
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 149           <a name="top" id="top">
 149           </a>
 150           <div class="scope_box">
 151             <h2 class="h3_subheading_no_underline">
 151               RELATED CHAPTERS
 151             </h2>
 152             <p>
 152               <a href="g_perm_plan.html">
 152                 Permanence Planning Guidance
 152               </a>
 152             </p>
 153             <p>
 153               <a href="p_foster_for_adopt.html">
 153                 Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of
                     Approved Prospective Adopters Procedure
 153               </a>
 153             </p>
 154             <p>
 154               <a href="../pdfs/smoking_policy.pdf" target="_blank" rel="noopener">
 154                 Foster Carers, Adopters Smoking and Electronic Cigarettes Policy
 154               </a>
 154             </p>
 155             <p>
 155               <a href="../client_supplied/pet_pol.doc" target="_blank" rel="noopener">
 155                 Pet Policy and Guidance for Fostering Households
 155               </a>
 155             </p>
 156             <h3 class="h3_subheading_no_underline">
 156               RELATED GUIDANCE
 156             </h3>
 157             <p>
 157               <a href="http://contact.rip.org.uk/" target="_blank" rel="noopener">
 157                 Contact After Adoption
 157               </a>
 157               - practical resources which bring together knowledge from research and practice to support
                   professionals to be reflective and explore their own assumptions, attitudes and values when
                   developing contact plans.
 157             </p>
 158             <p>
 158               <span class="bold">
 158                 Note
 158               </span>
 158               : Milton Keynes is part of a regional adoption agency please see
 158 next issueprevious issueW885 [WCAG21 1.1.1/2.4.4/2.4.9 (A/AAA)] Do not use the URL as link text:
Describe the purpose of a link by providing descriptive text as the content of the <a> element, or provide an 'aria-label' or 'aria-labelledby' attribute. The description lets a user distinguish this link from other links in the Web page and helps the user determine whether to follow the link. The URL of the destination is generally not sufficiently descriptive. See WCAG 2.1 HTML Technique H30.                   <a href="https://www.adoptionconnects.co.uk/" target="_blank" rel="noopener">
 158                 https://www.adoptionconnects.co.uk/
 158               </a>
 158               for information.
 158             </p>
 159             <h3 class="h3_subheading_no_underline">
 159               AMENDMENT
 159             </h3>
 160             <p>
 160               This chapter was amended in September 2019 to reflect the national changes in adoption
                   registration and matching (see
 160               <a href="#iap">
 160                 Section 7.13, Inter Agency Placements
 160               </a>
 160               and
 160               <a href="#chi_adop_place">
 160                 Section 11, Children Approved for Adoption for Whom no Placement has been Identified
 160               </a>
 160               ).
 160             </p>
 161           </div>
 162           <h2 class="h2_mainheading">
 162             <br />
 163             Contents
 163           </h2>
 164           <ol>
 165             <li>
 165               <a href="#planning_perm">
 165                 Planning for Permanence
 165               </a>
 165             </li>
 166             <li>
 166               <a href="#obtaining_agen">
 166                 Obtaining Agency Approval to Adoption Plan
 166               </a>
 166             </li>
 167             <li>
 167               <a href="#prep_adop">
 167                 Preparation of Child for Adoption
 167               </a>
 167             </li>
 168             <li>
 168               <a href="#counselling_supp">
 168                 Counselling, Support and Information-sharing for Parents
 168               </a>
 168             </li>
 169             <li>
 169               <a href="#childs_adop_med">
 169                 Child's Adoption Medical
 169               </a>
 169             </li>
 170             <li>
 170               <a href="#post_place">
 170                 Post-placement Contact
 170               </a>
 170             </li>
 171             <li>
 171               <a href="#identific_adop">
 171                 Identification of Adoptive Parents (including Inter Agency Placements)
 171               </a>
 171             </li>
 172             <li>
 172               <a href="#approval_matching">
 172                 Approval of Matching of Adoptive Parents
 172               </a>
 172             </li>
 173             <li>
 173               <a href="#plan_place">
 173                 Planning the Placement 
 173               </a>
 173             </li>
 174             <li>
 174               <a href="#the_placement">
 174                 The Placement
 174               </a>
 174             </li>
 175             <li>
 175               <a href="#chi_adop_place">
 175                 Children Approved for Adoption for Whom no Placement has been Identified
 175               </a>
 175             </li>
 176             <li>
 176               <a href="#adopt_place_abroad">
 176                 Adoptive Placements Abroad
 176               </a>
 176             </li>
 177           </ol>
 178           <h2 class="h2_mainheading">
 178             <br />
 178             1. 
 178             <a name="planning_perm" id="planning_perm">
 178             </a>
 178             Planning for Permanence
 178           </h2>
 179           <table title="planning for permenence table" width="95%" border="0" cellspacing="0"
               cellpadding="5">
 180             <tr>
 181               <td width="3%">
 181                 1.1
 181               </td>
 182               <td>
 182                 Every Looked After Child must have a Permanence Plan by the date of his or her second
 182                 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/looked_aft_review.html"
                     target="_blank" rel="noopener">
 182                   Looked After Review
 182                 </a>
 182                 .
 182               </td>
 183             </tr>
 184             <tr>
 185               <td width="3%">
 185                 1.2
 185               </td>
 186               <td>
 186                 When an adoption plan is being considered in relation to a Looked After Child, consideration
                     should be given to inviting a representative of the Adoption Service to the relevant meeting.
 186               </td>
 187             </tr>
 188             <tr>
 189               <td width="3%">
 189                 1.3
 189               </td>
 190               <td>
 190                 In relation to a
 190                 <a
                     href="http://trixresources.proceduresonline.com/nat_key/keywords/relinquished_children.html
                     " target="_blank" rel="noopener">
 190                   Relinquished Child
 190                 </a>
 190                 , an early planning meeting should be arranged to which a representative of the Adoption
                     Service must be invited. Where adoption is considered to be the preferred option for a
                     relinquished child, it should begin family finding immediately in order to achieve early
                     placement following the decision.
 190               </td>
 191             </tr>
 192             <tr>
 193               <td>
 193                 1.4
 193               </td>
 194               <td>
 194                 Family finding should begin as soon as adoption is under consideration, and before the Agency
                     Decision Maker decides that the child should be placed for adoption or a
 194                 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/placement_order.html"
                     target="_blank" rel="noopener">
 194                   Placement Order
 194                 </a>
 194                 is made.
 194               </td>
 195             </tr>
 196             <tr>
 197               <td>
 197                 1.5
 197               </td>
 198               <td>
 198                 In the case of siblings, an early decision should be taken as to whether it is in the best
                     interests of each child to be placed together or separately, and the impact on each child of
                     that decision. The decision should be based on a balanced assessment of the individual needs
                     of each child in the group, and the likely or possible consequences of each option on each
                     child. Factors that may need to be considered will include: the nature of the sibling group
                     (do the siblings know each other/ how are they related); whether the children have formed an
                     attachment; the health needs of each child; and each child’s view (noting that a child’s views
                     and perceptions will change over time).
 198               </td>
 199             </tr>
 200             <tr>
 201               <td>
 201                 1.6
 201               </td>
 202               <td>
 202                 <p>
 202                   With effect from July 2014, there is a duty (under s. 22C of the Children Act 1989 (amended
                       by the Children and Families Act 2014)) imposed upon local authorities that where:
 202                 </p>
 203                 <ul>
 204                   <li>
 204                     They are considering adoption for a child (this can be at an early stage, and can be
                         before a decision has been made by the Agency Decision Maker that the child should be
                         place for adoption); or
 204                   </li>
 205                   <li>
 205                     They are satisfied that the child ought to be placed for adoption, but do not yet have
                         authority to place the child for adoption (either by way of parental consent or by way of
 205                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/placement_order.html"
                         target="_blank" rel="noopener">
 205                       Placement Order
 205                     </a>
 205                     );
 205                   </li>
 206                   <li>
 206                     Then the local authority
 206                     <span class="bold">
 206                       MUST
 206                     </span>
 206                     consider placing the child with:
 207                     <ul>
 208                       <li>
 208                         (Firstly) a relative, friend or
 208                         <a
                             href="http://trixresources.proceduresonline.com/nat_key/keywords/connect_pers.html
                             " target="_blank" rel="noopener">
 208                           Connected Person
 208                         </a>
 208                         who is also a local authority foster carer; or
 208                       </li>
 209                       <li>
 209                         Where they decide that a placement with such a person is not the most appropriate
                             placement for the child, they must consider placing the child with a local authority
                             foster carer who has been approved as a prospective adopter (a ‘dually approved
                             carer’).
 209                       </li>
 210                     </ul>
 211                   </li>
 212                 </ul>
 212               </td>
 213             </tr>
 214             <tr>
 215               <td>
 215                 1.7
 215               </td>
 216               <td>
 216                 <p>
 216                   In October 2017,
 216                   <a href="https://www.legislation.gov.uk/ukpga/2017/16/section/9" target="_blank"
                       rel="noopener">
 216                     Section 9 of the Children and Social Work Act 2017
 216                   </a>
 216                   added into the list of considerations whenever a court or adoption agency is coming to a
                       decision relating to the adoption of a child, the child’s relationship
 216                   <span class="italic">
 216                     with any person who is a prospective adopter with whom the child is placed
 216                   </span>
 216                   , as well as the relationships which the child has with their relatives and with any other
                       persons the court or agency considers to be relevant.
 216                 </p>
 217                 <p>
 217                   See
 217                   <a href="p_foster_for_adopt.html">
 217                     Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of
                         Approved Prospective Adopters Procedure
 217                   </a>
 217                   .
 217                 </p>
 217               </td>
 218             </tr>
 219           </table>
 220           <h2 class="h2_mainheading">
 220             <br />
 221             2.
 221             <a name="obtaining_agen" id="obtaining_agen">
 221             </a>
 221             Obtaining Agency Approval to Adoption Plan
 221           </h2>
 222           <table title="obtaining agency table" width="95%" border="0" cellpadding="5" cellspacing="0">
 223             <tr>
 224               <td width="3%">
 224                 <a name="para_2.1" id="para_2.1">
 224                 </a>
 224                 2.1
 224               </td>
 225               <td>
 225                 <p>
 225                   From 1 September 2012, not all cases must be referred to the Adoption Panel. Cases where the
                       criteria apply for the local authority to apply for a
 225                   <a href="http://trixresources.proceduresonline.com/nat_key/keywords/placement_order.html"
                       target="_blank" rel="noopener">
 225                     Placement Order
 225                   </a>
 225                   , i.e. the child is the subject of a
 225                   <a href="http://trixresources.proceduresonline.com/nat_key/keywords/care_order.html"
                       target="_blank" rel="noopener">
 225                     Care Order
 225                   </a>
 225                   or the
 225                   <a
                       href="http://trixresources.proceduresonline.com/nat_key/keywords/threshold_criteria.html
                       " target="_blank" rel="noopener">
 225                     Threshold Criteria
 225                   </a>
 225                   for a Care Order are satisfied or where there is no parent or guardian, will not be referred
                       to the Adoption Panel for a recommendation, but will be referred directly to the Agency
                       Decision Maker (Adoption) for a decision. All other cases (i.e. where the parents have given
                       consent and there is no application for a Placement Order) will continue to be referred to
                       the Adoption Panel for a recommendation, which the Agency Decision Maker (Adoption) will
                       take into account when making a decision.
 225                 </p>
 226                 <p>
 226                   As soon as adoption is the Permanence Plan for the child, the child's social worker must:
 226                 </p>
 227                 <ul>
 228                   <li>
 228                     Arrange a date for the case to be referred to the Adoption Panel (where the parents have
                         given consent and there is no application for a Placement Order)/ Agency Decision Maker
                         (Adoption) (in all other cases);
 228                     <br />
 229                     <br />
 230                     This date must be a maximum of 2 months from the date when the adoption plan was ratified
                         at the child's Looked After Review. Where this timescale is not met, the reason should be
                         recorded;
 230                   </li>
 231                   <li>
 231                     Continue to provide counselling for the child - see
 231                     <a href="#prep_adop">
 231                       Section 3, Preparation of Child for Adoption
 231                     </a>
 231                     ;
 231                   </li>
 232                   <li>
 232                     Make a referral to the Adoption Service for a family finder to be identified.
 232                   </li>
 233                 </ul>
 233               </td>
 234             </tr>
 235             <tr>
 236               <td>
 236                 2.2
 236               </td>
 237               <td>
 237                 The child's social worker opens an
 237                 <a
                     href="http://trixresources.proceduresonline.com/nat_key/keywords/adoption_case_record.html
                     " target="_blank" rel="noopener">
 237                   Adoption Case Record
 237                 </a>
 237                 for the child once adoption has been identified as the permanence plan for the child at his or
                     her Looked After Review or, where a child has been relinquished for adoption, as soon as the
                     parent's request for adoption has been made. Where the plan relates to a group of siblings,
                     there must be a separate Adoption Case Record for each child.
 237               </td>
 238             </tr>
 239             <tr>
 240               <td>
 240                 2.3
 240               </td>
 241               <td>
 241                 If not already obtained, the child's social worker should obtain 2 certified copies of the
                     child's full birth certificate. These will be required for future Court applications and for
                     the prospective adopters.
 241               </td>
 242             </tr>
 243             <tr>
 244               <td>
 244                 2.4
 244               </td>
 245               <td>
 245                 <p>
 245                   The child's social worker should give both birth parents written information on adoption and
                       ask them to sign confirmation of receipt, a copy of which should be kept on the child's
                       Adoption Case Record and a further copy should be handed to the parents.
 245                 </p>
 246                 If either or both of the birth parents refuse to accept or do not receive the information,
                     this should be recorded, with reasons, on the child's case record and Adoption Case Record.
                     Where the parents' address is known, the child's social worker should personally deliver or
                     arrange for delivery by hand of a copy of the information to the address and record this on
                     the Adoption Case Record. See also
 246                 <a href="#counselling_supp">
 246                   Section 4, Counselling and Support for Parents
 246                 </a>
 246                 .
 246               </td>
 247             </tr>
 248             <tr>
 249               <td>
 249                 2.5
 249               </td>
 250               <td>
 250                 If not already obtained, the child's social worker must seek the birth parents' consent to the
                     disclosure of information on their medical history to facilitate the Adoption Medical for the
                     child - for detailed procedures, see
 250                 <a href="#childs_adop_med">
 250                   Section 5, Child's Adoption Medical
 250                 </a>
 250                 .
 250               </td>
 251             </tr>
 252             <tr>
 253               <td>
 253                 2.6
 253               </td>
 254               <td>
 254                 The child's social worker must discuss with the parents their views on the adoption plan, and
                     arrange the necessary counselling and support for both of the birth parents and any other
                     significant relatives - see
 254                 <a href="#counselling_supp">
 254                   Section 4, Counselling and Support for Parents
 254                 </a>
 254                 . If either or both of the parents decline or refuse counselling and/or support, then this
                     should be recorded, including the reasons, in the child's electronic record and Adoption Case
                     Record.
 254               </td>
 255             </tr>
 256             <tr>
 257               <td>
 257                 2.7
 257               </td>
 258               <td>
 258                 Where one or both of the birth parents cannot be found, the child's social worker must make
                     extensive enquiries as to their whereabouts. The social worker should write to the parent's
                     last known address and contact the Department of Works and Pensions and other agencies
                     (including the Council Tax Register, the Passport Office and the housing authority) as
                     appropriate. Consideration should also be given to the need to place advertisements in the
                     local and national press and legal advice should be sought as to any additional steps that
                     should be taken.
 258               </td>
 259             </tr>
 260             <tr>
 261               <td>
 261                 2.8
 261               </td>
 262               <td>
 262                 The child's social worker must contact the child's health visitor or school health for current
                     information in relation to the child's health and development.
 262               </td>
 263             </tr>
 264             <tr>
 265               <td>
 265                 2.9
 265               </td>
 266               <td>
 266                 The child's social worker must contact the child's school or the relevant local education
                     service for current information in relation to the child's educational needs.
 266               </td>
 267             </tr>
 268             <tr>
 269               <td>
 269                 2.10
 269               </td>
 270               <td>
 270                 The child's social worker must ask the child's carer to complete a report on the child. (This
                     will be required for the Child's Permanence Report - see
 270                 <a href="#para_2.13">
 270                   paragraph 2.13
 270                 </a>
 270                 ).
 270               </td>
 271             </tr>
 272             <tr>
 273               <td>
 273                 2.11
 273               </td>
 274               <td>
 274                 <p>
 274                   The child's social worker must ensure that the adoption plan addresses the issue of
                       post-placement and post-adoption contact. This will include a possible meeting between the
                       parents and the adopters, and whether there may be ongoing direct contact or indirect
                       contact via a letterbox system - see
 274                   <a href="#post_place">
 274                     Section 6, Post-placement Contact
 274                   </a>
 274                   .
 274                 </p>
 275                 <p>
 275                   If the child has siblings, the plan must analyse the relationship between each child in the
                       sibling group and, if the decision is to place siblings separately, address the issue of
                       post-placement and post-adoption contact between them.
 275                 </p>
 275               </td>
 276             </tr>
 277             <tr>
 278               <td>
 278                 2.12
 278               </td>
 279               <td>
 279                 The child's social worker must also carry out an assessment of the likely needs for adoption
                     support services in relation to the child (including the likely need for financial support),
                     the birth parents and any other person with a significant relationship to the child. For the
                     detailed procedures, see
 279                 <a href="p_adop_support.html">
 279                   Adoption Support Procedure
 279                 </a>
 279                 .
 279               </td>
 280             </tr>
 281             <tr>
 282               <td>
 282                 <a name="para_2.13" id="para_2.13">
 282                 </a>
 282                 2.13
 282               </td>
 283               <td>
 283                 <p>
 283                   Using all the information obtained in relation to the above, the child's social worker must
                       prepare the Child's Permanence Report. The Child's Permanence Report should be written by
                       the social worker who knows the child best, who must also be a qualified social worker with
                       suitable experience.
 283                 </p>
 284                 <p>
 284                   The following areas should be included or addressed in the Report:
 284                 </p>
 285                 <ul>
 286                   <li>
 286                     Profile of the child, based on a report from the child's current carer as well as other
                         information about the child's personality, nationality, racial origin, religious
                         persuasion, legal status and relationship with his/her birth family;
 286                   </li>
 287                   <li>
 287                     A summary, written by the agency’s medical adviser, of the state of the child’s health,
                         health history and any need for health care which might arise in the future;
 287                   </li>
 288                   <li>
 288                     The child's wishes in relation to the adoption plan and his or her preferred method of
                         communication;
 288                   </li>
 289                   <li>
 289                     A chronology of the child's life since birth;
 289                   </li>
 290                   <li>
 290                     The preparation work, undertaken and planned, with the child and the views of the child in
                         relation to the adoption plan and future contact with his or her birth family;
 291                   </li>
 292                   <li>
 292                     The views of the
 292                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/childrens_guardian.html
                         " target="_blank" rel="noopener">
 292                       Children's Guardian
 292                     </a>
 292                     (where possible);
 292                   </li>
 293                   <li>
 293                     The views of the birth family and significant others in relation to the adoption plan and
                         contact and their opportunity to receive and comment on the report before the report is
                         presented to Adoption Panel/Agency Decision Maker;
 293                   </li>
 294                   <li>
 294                     A report of the child's educational history and current needs, including the
 294                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/pers_education_plan.html
                         " target="_blank" rel="noopener">
 294                       Personal Education Plan (PEP)
 294                     </a>
 294                     ;
 294                   </li>
 295                   <li>
 295                     Any other relevant specialist reports on the child;
 295                   </li>
 296                   <li>
 296                     An assessment of the child's emotional and behavioural development;
 296                   </li>
 297                   <li>
 297                     An assessment of the child's needs for post-placement and post-adoption contact, including
                         with siblings, and the child's and birth relatives' needs for adoption support services;
 297                   </li>
 298                   <li>
 298                     A 
 298                     <a href="http://trixresources.proceduresonline.com/nat_key/keywords/chronology.html"
                         target="_blank" rel="noopener">
 298                       Chronology
 298                     </a>
 298                     of the decisions and actions taken by the agency with respect to the child;
 298                   </li>
 299                   <li>
 299                     An analysis of the options for the child's future care and the alternatives to adoption
                         considered. This must be a balanced view and where experts' assessments are available,
                         their contents and recommendations - even if not supportive of the adoption plan - should
                         be included;
 299                   </li>
 300                   <li>
 300                     Where the child has siblings, whether the decision is to place siblings separately or
                         together and the rationale for the decision;
 300                   </li>
 301                   <li>
 301                     Any other information which the agency considers relevant.
 301                   </li>
 302                 </ul>
 303                 Those parts of the Report that contain factual information about the birth family should be
                     shared with the relevant family members to enable them to confirm their accuracy and agree to
                     it being passed on to a child in due course. Any such agreement should be clearly recorded on
                     the child’s case record. Each of the child’s parents should be shown those parts of the Report
                     which set out their views and wishes, and given the opportunity, if they so wish, to express
                     these in their own words. Where appropriate, the relevant sections of the Report should also
                     be provided to the child. When shared the parents should be asked to sign the Report to
                     confirm they have seen it and have had the opportunity to provide any written comments they
                     wish to make.
 303               </td>
 304             </tr>
 305             <tr>
 306               <td>
 306                 <h3 class="h3_subheading_no_underline">
 306                   2.14
 306                   <a name="presentation" id="presentation">
 306                   </a>
 306                 </h3>
 306               </td>
 307               <td>
 307                 <h3 class="h3_subheading_no_underline">
 307                   Presentation to the Adoption Panel
 307                 </h3>
 308                 <p>
 308                   See
 308                   <a href="#para_2.1">
 308                     paragraph 2.1
 308                   </a>
 308                   for circumstances when the case will be referred to the Adoption Panel, and when the case
                       will be referred directly to the Agency Decision Maker. Where cases are referred directly to
                       the Agency Decision Maker, paragraph 2.14 does not apply and the procedure is set out in
                       2.15 below.
 308                 </p>
 309                 <p>
 309                   This must take place within 6 weeks of the completion of the Child's Permanence Report.
 309                 </p>
 310                 <p>
 310                   To enable the Adoption Panel to consider whether the child is suitable to be placed for
                       adoption, the child's social worker must present the following reports:
 310                 </p>
 311                 <ol type="a">
 312                   <li>
 312                     A front sheet stating what is being reported, the reports included, the recommendations
                         sought and who will be attending Adoption Panel;
 312                   </li>
 313                   <li>
 313                     The Child's Permanence Report (including the Medical Adviser's comments) signed by the
                         child's social worker, the manager and the parent (if willing), and a photograph of the
                         child, together with the parents' written comments (if any);
 313                   </li>
 314                   <li>
 314                     The child's health report and the health information obtained in relation to the parents
                         (where the Medical Adviser so advises);
 314                   </li>
 315                   <li>
 315                     Legal advice about parental consent and the option of seeking a
 315                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/placement_order.html"
                         target="_blank" rel="noopener">
 315                       Placement Order
 315                     </a>
 315                     ;
 315                   </li>
 316                   <li>
 316                     Where experts' assessments are available (including where they have been filed in Court
                         proceedings), their contents and recommendations - even if not supportive of the adoption
                         plan - should be presented to the Panel/Agency Decision Maker. The full reports should be
                         presented unless they are voluminous, in which case, as a minimum, those sections setting
                         out the experts' opinion, conclusions and recommendations should be provided. A written
                         summary of such reports should only be provided if all parties to the court proceedings
                         agree in writing that the summary is fair and accurate. Copies of the full reports should
                         be available for Panel members (at the panel meeting) and the Agency Decision Maker to
                         consult if desired.
 316                   </li>
 317                 </ol>
 318                 <p>
 318                   The child's social worker will send the relevant reports to the Panel Administrator at least
                       10 working days before the relevant date of the Adoption Panel.
 318                 </p>
 319                 <p>
 319                   The child's social worker together with his or her manager if appropriate will attend the
                       Panel meeting during consideration of the matter. Where a Children's Guardian has been
                       appointed, consideration should be given to inviting the Children's Guardian to the Panel
                       during consideration of this item however, there is no requirement upon the Panel to allow
                       the children’s guardian to attend the Panel and make oral submissions. The report of the
                       Children’s Guardian must not be disclosed without the leave of the court.
 319                 </p>
 320                 <p>
 320                   (
 320                   <span class="bold">
 320                     N.B.
 320                   </span>
 320                   Where the social worker is seeking a recommendation in relation to a proposed placement of
                       the child with particular prospective adopters at the same time, the procedure set out in
 320                   <a href="#approval_matching">
 320                     Section 8, Approval of Matching of Adoptive Parents
 320                   </a>
 320                   must also be followed).
 320                 </p>
 321                 <p>
 321                   The Panel will consider the written reports and any additional information presented
                       verbally. The Panel will make a recommendation to the Agency Decision Maker (Adoption).
                       Where the Panel recommends that the child should be placed for adoption, it must consider
                       and may give advice as to future contact arrangements for the child and whether an
                       application for a
 321                   <a href="http://trixresources.proceduresonline.com/nat_key/keywords/placement_order.html"
                       target="_blank" rel="noopener">
 321                     Placement Order
 321                   </a>
 321                   should be made.
 321                 </p>
 322                 <p>
 322                   The recommendation and advice will be recorded in writing, together with reasons, in the
                       Panel's minutes. A copy of the relevant minute must be held on the child's Adoption Case
                       Record.
 322                 </p>
 323                 <p>
 323                   For cases which are presented to the Adoption Panel, the final minutes must be produced
                       promptly and agreed by the Panel members and then sent to the Agency Decision Maker,
                       together with the reports considered by the Panel, to allow the decision to be made within
                       seven working days of receipt of the panel's recommendation and final set of panel minutes.
 323                 </p>
 324                 <p>
 324                   The Agency Decision Maker must record his or her decision in writing, together with reasons.
 324                 </p>
 325                 Where the Agency Decision Maker is minded to disagree with the Panel recommendation, he/she
                     must first discuss the case with another senior officer with relevant experience, who must not
                     be a Panel member. This discussion must be recorded and placed on the child's Adoption Case
                     Record.
 325               </td>
 326             </tr>
 327             <tr>
 328               <td>
 328                 <h3 class="h3_subheading_no_underline">
 328                   2.15
 328                 </h3>
 328               </td>
 329               <td>
 329                 <h3 class="h3_subheading_no_underline">
 329                   Referral directly to Agency Decision Maker
 329                 </h3>
 330                 <p>
 330                   See
 330                   <a href="#para_2.1">
 330                     paragraph 2.1
 330                   </a>
 330                   for circumstances when the case will be referred to the Adoption Panel, and when the case
                       will be referred directly to the Agency Decision Maker.
 330                 </p>
 331                 <p>
 331                   Where cases are to be referred directly to the Agency Decision Maker for a decision, a time
                       should be booked with the Agency Decision Maker for the decision to be made and this should
                       be a maximum of 2 months from the date when the adoption plan was ratified at the child's
                       Looked After Review. In order for the decision to be made within this timescale, the Agency
                       Decision Maker should be sent the same reports and information as would be submitted to the
                       Adoption Panel, as set out in
 331                   <a href="#presentation">
 331                     paragraph 2.14 Presentation to the Adoption Panel
 331                   </a>
 331                   .
 331                 </p>
 332                 <p>
 332                   The child's social worker will send the relevant reports to the Agency Adviser at least 10
                       working days before the relevant date booked with the Agency Decision Maker.
 332                 </p>
 333                 <p>
 333                   The Agency Adviser will be responsible for checking the quality of the reports before they
                       are submitted to the Agency Decision Maker.
 333                 </p>
 334                 <p>
 334                   In making the decision the Agency Decision Maker may discuss the case with the Agency
                       Adviser, Medical Adviser and legal adviser. However, there is no provision for adjourning
                       the decision to allow time for taking advice.
 334                   <span class="bold">
 334                     N.B.
 334                   </span>
 334                   The Agency Decision Maker (Adoption) is expressly prohibited from referring a case to the
                       Adoption Panel for advice.
 334                 </p>
 334               </td>
 335             </tr>
 336             <tr>
 337               <td>
 337                 <h3 class="h3_subheading_no_underline">
 337                   2.16
 337                 </h3>
 337               </td>
 338               <td>
 338                 <h3 class="h3_subheading_no_underline">
 338                   After the Decision
 338                 </h3>
 339                 <p>
 339                   The parents will be informed orally of the agency's decision within two working days and
                       written confirmation should be sent to them within five working days. These arrangements
                       will be made by the Agency Decision Maker in conjunction with the child's social worker.
 339                 </p>
 340                 <p>
 340                   The letter setting out the agency decision will be sent by recorded delivery, except where
                       delivery by hand has been agreed as appropriate, in which case the letter will be forwarded
                       to the social worker for delivery by hand.
 340                 </p>
 341                 <p>
 341                   The child's social worker will also ensure that the child is informed of the decision in a
                       timely and age-appropriate way.
 341                 </p>
 342                 In cases where the case has been presented to the Adoption Panel and the decision is different
                     from the Panel's recommendation, a copy of the Panel minute should also be sent to the
                     parents.
 342               </td>
 343             </tr>
 344             <tr>
 345               <td>
 345                 2.17
 345               </td>
 346               <td>
 346                 Where the Designated Manager (Placement Orders) has made a decision to seek a Placement Order
                     in relation to the child, the child's social worker should consult Legal Services in order to
                     prepare the Court application. The child's social worker should inform the child's
 346                 <a
                     href="http://trixresources.proceduresonline.com/nat_key/keywords/indep_reviewing_officer.html
                     " target="_blank" rel="noopener">
 346                   Independent Reviewing Officer
 346                 </a>
 346                 of the Court timetable including when the placement application is filed.
 346                 <span class="bold">
 346                   N.B.
 346                 </span>
 346                 Local authorities cannot make applications for Placement Orders until it has been decided by
                     the Agency Decision Maker that the child is suitable to be placed for adoption.
 346               </td>
 347             </tr>
 348             <tr>
 349               <td>
 349                 2.18
 349               </td>
 350               <td>
 350                 Where there is parental consent to the child's adoptive placement and/or advance parental
                     consent to the child's adoption, and the child is more than 6 weeks old, the child's social
                     worker must arrange for a written request to be sent to CAFCASS to appoint an officer to
                     witness the consent. Where there is parental consent to the child's placement and the child is
                     less than 6 weeks old, the social worker should ask the parents to sign a written agreement in
                     the prescribed form to facilitate an early placement.
 350               </td>
 351             </tr>
 352             <tr>
 353               <td>
 353                 2.19
 353               </td>
 354               <td>
 354                 <p>
 354                   The social worker should send to the CAFCASS office closest to the parents' address, a
                       certified copy of the child's birth certificate, the name and address of the parent, a
                       chronology of the actions and decisions made by the local authority and confirmation that
                       the parents have received counselling and written information on the legal implications of
                       giving consent to the placement/adoption.
 354                 </p>
 354                 Where the child lives in Wales, the request should be forwarded to the Welsh National
                     Assembly.
 354               </td>
 355             </tr>
 356             <tr>
 357               <td>
 357                 2.20
 357               </td>
 358               <td>
 358                 On receipt of the parent's consent witnessed by the CAFCASS officer, the original must be
                     placed on the child's Adoption Case Record (as it will be required for the future adoption
                     application).
 358               </td>
 359             </tr>
 360           </table>
 361           <h2 class="h2_mainheading">
 361             <br />
 361             3.
 361             <a name="prep_adop" id="prep_adop">
 361             </a>
 361             Preparation of Child for Adoption
 361           </h2>
 362           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 3 - Preparation of Child
               for Adoption">
 363             <tr>
 364               <td width="3%">
 364                 3.1
 364               </td>
 365               <td>
 365                 <p>
 365                   The child's social worker will ensure that Life Story Work with the child continues with the
                       aim as far as possible that:
 365                 </p>
 366                 <ul>
 367                   <li>
 367                     The child has an understanding of the reasons for the adoption plan and what adoption will
                         mean;
 367                   </li>
 368                   <li>
 368                     The child has an opportunity to express his or her wishes and feelings about the future;
                         and
 368                   </li>
 369                   <li>
 369                     The child has information on his or her birth family, which is kept safe and provided to
                         the adopters and the child at the appropriate time.
 369                   </li>
 370                 </ul>
 371                 <p>
 371                   As part of the above, the child will be given a Children's Guide to Adoption as soon as
                       adoption is part of the child's Care Plan. Any information given to the child should be
                       confirmed in writing and any discussions with the child should be fully recorded. The
                       child's preferred method of communication should be known and there should be no assumption
                       that a child is unable to communicate. An interpreter should be arranged where necessary to
                       ensure that there is effective communication with the child.
 371                 </p>
 372                 <p>
 372                   The social worker should specifically ensure that the child's wishes in relation to
                       adoption, religious and cultural upbringing and contact with his or her birth family are
                       ascertained.
 372                 </p>
 372                 Where a child's wishes are not acted upon, for example a child's wish to be placed with his or
                     her siblings, this should be explained to the child, with reasons, and should be fully
                     recorded.
 372               </td>
 373             </tr>
 374             <tr>
 375               <td width="3%">
 375                 3.2
 375               </td>
 376               <td>
 376                 The foster carers' supervising social worker will support the foster carers in playing their
                     part in the implementation of the plan, including careful recording by the foster carers of
                     any changes in the child's behaviour. 
 376               </td>
 377             </tr>
 378             <tr>
 379               <td>
 379                 3.3
 379               </td>
 380               <td>
 380                 <p>
 380                   Once an adoptive placement has been identified and approved, the child's social worker is
                       responsible for ensuring the child is properly prepared for the first meeting with the
                       prospective adoptive family and is appropriately counselled during the period of
                       introductions - see
 380                   <a href="#plan_place">
 380                     Section 9, Planning the Placement
 380                   </a>
 380                   .
 380                 </p>
 380                 As part of the preparation of the child for the adoptive placement, information will be
                     provided to ensure that s/he has a proper understanding about the accommodation and others
                     living at the prospective adoptive home, the contact arrangements with the birth family and
                     how to contact his or her social worker.
 380               </td>
 381             </tr>
 382             <tr>
 383               <td>
 383                 3.4
 383               </td>
 384               <td>
 384                 The child's social worker will encourage the parents to write a 'Later Life' letter for the
                     child, and to provide information to enable the social worker to write a 'Later Life' letter
                     for the child (to give to the adopters) within 10 working days of adoption ceremony, i.e. the
                     ceremony to celebrate the making of the adoption order.
 384               </td>
 385             </tr>
 386           </table>
 387           <h2 class="h2_mainheading">
 387             <br />
 387             4. 
 387             <a name="counselling_supp" id="counselling_supp">
 387             </a>
 387             Counselling, Support and Information-sharing for Parents
 387           </h2>
 388           <h3 class="h3_subheading_no_underline">
 388             4.1 Counselling and Support for Parents
 388           </h3>
 389           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 4 - Counselling and
               Support for Parents">
 390             <tr>
 391               <td width="3%">
 391                 4.1.1
 391               </td>
 392               <td>
 392                 Both parents must be offered counselling and support irrespective of whether they have
 392                 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/parental_respons.html"
                     target="_blank" rel="noopener">
 392                   Parental Responsibility
 392                 </a>
 392                 unless there are exceptional circumstances, in which case legal advice should be taken and the
                     reasons for not arranging counselling recorded.
 392               </td>
 393             </tr>
 394             <tr>
 395               <td width="3%">
 395                 4.1.2
 395               </td>
 396               <td>
 396                 It may also be appropriate for members of the extended family to receive counselling or
                     support, where they have played a significant role in the child's life.
 396               </td>
 397             </tr>
 398             <tr>
 399               <td>
 399                 4.1.3
 399               </td>
 400               <td>
 400                 The child's social worker must explain to both parents (including a parent without Parental
                     Responsibility) the reasons for the adoption plan and the key stages of the adoption process,
                     including the likely time-scales and possible contact arrangements; in addition the social
                     worker should provide them with written information on the adoption process covering the areas
                     set out in
 400                 <a href="#para_4.8">
 400                   paragraph 4.1.8
 400                 </a>
 400                 a) to g), l) and m) below and this should be recorded. (See
 400                 <a href="#fairness">
 400                   Section 4.2, Procedural Fairness
 400                 </a>
 400                 )
 400               </td>
 401             </tr>
 402             <tr>
 403               <td>
 403                 4.1.4
 403               </td>
 404               <td>
 404                 <p>
 404                   If either or both of the birth parents refuse to accept or do not receive the written
                       information, this should be recorded, including the reasons, on the child's case file and
                       Adoption Case Record.
 404                 </p>
 405                 <p>
 405                   Where the parents' address is known, the child's social worker should personally deliver or
                       arrange for delivery by hand of a copy of the information to the address and record this on
                       the Adoption Case Record.
 405                 </p>
 405               </td>
 406             </tr>
 407             <tr>
 408               <td>
 408                 4.1.5
 408               </td>
 409               <td>
 409                 The child's social worker must also seek to ascertain the parent's views on the matters set
                     out in
 409                 <a href="#h_and_k">
 409                   paragraph 4.1.8, h) and k)
 409                 </a>
 409                 below and offer to arrange independent support for both birth parents (including unmarried
                     fathers). The purpose of the support is to ensure that the alternatives to adoption have been
                     explored and the implications of adoption fully discussed. It also offers the parents the
                     opportunity to express their views in relation to the plans for the child, and to be involved
                     in planning for the child's future wherever possible. Where the offer of support is accepted,
                     the social worker should make the necessary arrangements for a referral for independent
                     support to be made.
 409               </td>
 410             </tr>
 411             <tr>
 412               <td>
 412                 4.1.6
 412               </td>
 413               <td>
 413                 The support may need to be provided by a specialist worker, for example where the parent has
                     poor mental health or learning disabilities. If so, the social worker should ensure that an
                     appropriate resource is identified.
 413               </td>
 414             </tr>
 415             <tr>
 416               <td>
 416                 4.1.7
 416               </td>
 417               <td>
 417                 The specific needs of parents arising from their ethnicity must always be taken into account.
                     An interpreter must be arranged where English is not their preferred language.
 417               </td>
 418             </tr>
 419             <tr>
 420               <td>
 420                 <a name="para_4.8" id="para_4.8">
 420                 </a>
 420                 4.1.8
 420               </td>
 421               <td>
 421                 <p>
 421                   The counselling and support will cover the following areas:
 421                 </p>
 422                 <ol type="a">
 423                   <li>
 423                     Explaining the key stages of the adoption process and likely time-scales;
 423                   </li>
 424                   <li>
 424                     Explaining, where appropriate, the procedure for seeking a Placement Order;
 424                   </li>
 425                   <li>
 425                     Explaining the parents' legal rights, including to apply for a Contact Order, the right of
                         the unmarried father to seek a Parental Responsibility Order or a
 425                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/chi_arrange_orders.html
                         " target="_blank" rel="noopener">
 425                       Child Arrangements Order
 425                     </a>
 425                     in relation to the child;
 425                   </li>
 426                   <li>
 426                     Explaining the role of the Adoption Panel/Agency Decision Maker;
 426                   </li>
 427                   <li>
 427                     Explaining the role of
 427                     <a href="http://trixresources.proceduresonline.com/nat_key/keywords/cafcass.html"
                         target="_blank" rel="noopener">
 427                       CAFCASS
 427                     </a>
 427                     in witnessing consent or acting as the
 427                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/childrens_guardian.html
                         " target="_blank" rel="noopener">
 427                       Children's Guardian
 427                     </a>
 427                     ;
 427                   </li>
 428                   <li>
 428                     Explaining the way the
 428                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/adoption_contact_register
                         .html" target="_blank" rel="noopener">
 428                       Adoption Contact Register
 428                     </a>
 428                     works and how an adopted adult may seek information about the birth family in the future
                         or register a wish not to be contacted;
 428                   </li>
 429                   <li>
 429                     Explaining how prospective adoptive parents are assessed;
 429                   </li>
 430                   <li>
 430                     <a name="h_and_k" id="h_and_k">
 430                     </a>
 430                     Ascertaining the parents' views on the adoption plan, including the selection of the
                         adoptive family, any specific ethnic, cultural or religious needs of the child, and any
                         plan to separate a sibling group. Their views on these issues should be recorded;
 430                   </li>
 431                   <li>
 431                     Dealing with grief and loss;
 431                   </li>
 432                   <li>
 432                     Where there is parental consent to the adoption, explaining the process for giving their
                         written consent to an adoptive placement or advance consent to the adoption (including the
                         role of CAFCASS), their right to state that they do not wish to be informed of an adoption
                         application, and that they have the right to withdraw their consent to an adoptive
                         placement at any time up to the making of an adoption application, but the restriction of
                         their rights to do so after an adoption application has been made;
 432                   </li>
 433                   <li>
 433                     Ascertaining the parents' views on post-placement and post-adoption contact including
                         whether they would wish to meet the adoptive family and if so, how they might prepare for
                         this;
 433                   </li>
 434                   <li>
 434                     Providing information to the parents on national and local support groups, and other
                         possible sources of help;
 434                   </li>
 435                   <li>
 435                     Explaining how the parents may be able to provide information to be passed to adopters,
                         for example, on the child's birth and early life, which may be of benefit to the child;
 435                   </li>
 436                 </ol>
 436               </td>
 437             </tr>
 438             <tr>
 439               <td>
 439                 4.1.9
 439               </td>
 440               <td>
 440                 The parents should be encouraged to seek legal advice particularly where they are opposed to
                     the adoption plan. Where there is an unmarried father without Parental Responsibility, the
                     social worker should also ascertain if he intends to apply for a Parental Responsibility Order
                     and a Child Arrangements Order.
 440               </td>
 441             </tr>
 442             <tr>
 443               <td>
 443                 4.1.10
 443               </td>
 444               <td>
 444                 The parents and their solicitors, if appropriate, must be sent copies of any written consents
                     and/or recording of their views.
 444               </td>
 445             </tr>
 446             <tr>
 447               <td>
 447                 4.1.11
 447               </td>
 448               <td>
 448                 Where the parents refuse or decline to accept counselling and/or support, the child's social
                     worker must record the attempts made to persuade the parents and the reasons for their refusal
                     in the child's file and Adoption Case Record.
 448               </td>
 449             </tr>
 450             <tr>
 451               <td>
 451                 4.1.12
 451               </td>
 452               <td>
 452                 Where the parents are seeking to have an expected child adopted, the counselling must start
                     before the baby's birth. In addition, the child's social worker must cover practical tasks
                     such as the arrangements for the birth, the parents' own contact with the child after the
                     birth, the intended length of the mother's hospital stay and their wishes regarding the timing
                     of the placement. After the child's birth, the counselling and support must continue. The
                     social worker should then confirm with the parents that they still wish to pursue adoption for
                     the child.
 452               </td>
 453             </tr>
 454             <tr>
 455               <td>
 455                 4.1.13
 455               </td>
 456               <td>
 456                 The social worker should arrange for photographs to be taken of the child and, if they agree,
                     the parents and other significant people and places, for inclusion in the child's Life Story
                     Book.
 456               </td>
 457             </tr>
 458           </table>
 459           <h3 class="h3_subheading_no_underline">
 459             4.2
 459             <a name="fairness" id="fairness">
 459             </a>
 459             Procedural Fairness
 459           </h3>
 460           <p>
 460             The local authority must ensure that the parents are informed and advised of the key stages of the
                 plan for adoption so that the parents have every opportunity to challenge the plan. The adoption
                 agency/local authority must be clear as to when it needs leave of the court to place a child and
                 when a placement can be made without leave of the court.
 460           </p>
 461           <p>
 461             In a
 461             <a href="http://www.bailii.org/ew/cases/EWHC/Admin/2017/1041.html" target="_blank"
                 rel="noopener">
 461               judicial review, R (On the Application Of EL) v Essex County Council [2017] EWHC 1041 (Admin)
 461             </a>
 461             , the High Court found that the local authority adoption agency had engaged in a
                 &lsquo;race&rsquo; to place the child for adoption before the birth mother could seek to issue a
                 legal challenge:
 461           </p>
 462           <p>
 462             &lsquo;…, by not informing the [birth mother] of the existence and timing of the placement plan
                 and then……by advancing the time for placement, the local authority deliberately for welfare
                 reasons sought to prevent the[birth mother] from making an application to revoke the placement
                 order by placing the child before the (birth mother) had issued her application for leave&rsquo;.
                 (para 68)
 462           </p>
 463           <p>
 463             The Court declared that the child had not been lawfully placed for adoption and quashed that
                 decision to place.
 463           </p>
 464           <p>
 464             The Court reiterated the general considerations highlighted in R v SSHD ep Doody
 464             <a href="http://www.bailii.org/uk/cases/UKHL/1993/8.html" target="_blank" rel="noopener">
 464               [1994] 1 AC 531
 464             </a>
 464             in relation to procedural fairness:
 464           </p>
 465           <ol type="i">
 466             <li>
 466               There is the opportunity for the person affected to make representation before the decision is
                   acted upon;
 466             </li>
 467             <li>
 467               The affected person is provided with information so that they can act in a timely way;
 467             </li>
 468             <li>
 468               This information should relate &lsquo;to the relevant legal or administrative process or to
                   facts relating to when a decision is to be made and put into effect&rsquo;.
 468             </li>
 469           </ol>
 470           <p>
 470             Therefore, as a matter of good practice, and especially where parents have indicated their
                 opposition to an adoption order, the social worker should inform them in a timely way, and in
                 writing, of their intention to proceed with the plan of placement for adoption. (
 470             <span class="bold">
 470               Note
 470             </span>
 470             : where the child is already in placement and is being adopted by, for example a foster carer, the
                 same notice should be sent in respect of changing the status from that of being a &lsquo;Looked
                 After Placement&rsquo;, to that of being &lsquo;Placed for Adoption&rsquo;).
 470           </p>
 471           <p>
 471             Legal advice
 471             <span class="bold">
 471               must
 471             </span>
 471             be sought as appropriate.
 471           </p>
 472           <h2 class="h2_mainheading">
 472             <br />
 472             5.
 472             <a name="childs_adop_med" id="childs_adop_med">
 472             </a>
 472             Child's Adoption Medical
 472           </h2>
 473           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 5 - Child's Adoption
               Medical">
 474             <tr>
 475               <td width="3%">
 475                 <a name="para_5.1" id="para_5.1">
 475                 </a>
 475                 5.1
 475               </td>
 476               <td>
 476                 As soon as the adoption plan becomes part of the child's Care Plan, the child's social worker
                     should write to the Medical Adviser regarding an adoption medical for the child. The Medical
                     Adviser should be asked for advice on whether a full developmental medical is required and if
                     so, who should conduct the medical and whether any tests or opinions are required. (In some
                     cases, the Medical Adviser may consider that there is already sufficient up-to-date health
                     information on the child and a further medical examination is not required).
 476               </td>
 477             </tr>
 478             <tr>
 479               <td width="3%">
 479                 5.2
 479               </td>
 480               <td>
 480                 The child's social worker should send the Forms B and M (requesting an obstetric report on the
                     mother and neo-natal report on the child) to the hospital social work team (if one exists at
                     the hospital where the child was born) or the Hospital Administrator with a request that the
                     Form be completed and returned to the social worker. Where the child was born at home, the
                     Form should be sent to the mother's GP.
 480               </td>
 481             </tr>
 482             <tr>
 483               <td width="3%">
 483                 5.3
 483               </td>
 484               <td>
 484                 <p>
 484                   The child's social worker should write to the Medical Adviser requesting a medical for the
                       child and at the same time inform the Medical Adviser when Forms B and M were requested.
 484                 </p>
 484                 The procedure needs to be started without delay so that the adoption medical can be arranged;
                     the adoption medical must take place before the child's plan for adoption is considered by the
                     Adoption Panel/Agency Decision Maker, (unless the Medical Adviser has advised it unnecessary -
                     see
 484                 <a href="#para_5.1">
 484                   paragraph 5.1
 484                 </a>
 484                 ). The Medical Adviser must be in a position to advise the Panel/Agency Decision Maker of the
                     child's health needs.
 484               </td>
 485             </tr>
 486             <tr>
 487               <td width="3%">
 487                 5.4
 487               </td>
 488               <td>
 488                 The child's social worker must seek the cooperation of both birth parents to provide written
                     consent to the disclosure of medical information if this has not already been provided,
                     including obtaining their consent to the Medical Adviser approaching their GP if necessary, as
                     well as obtaining their written consent to the obstetric report on the mother and neo-natal
                     report on the child.
 488               </td>
 489             </tr>
 490             <tr>
 491               <td>
 491                 5.5
 491               </td>
 492               <td>
 492                 The importance of the disclosure of medical information must be explained to the parents but
                     where the parents refuse to sign consent forms, the social worker must complete as much as
                     possible on the relevant forms, record the attempts made to engage the parents and the reasons
                     for refusal in the child's file and Adoption Case Record, and inform the Medical Adviser of
                     the position.
 492               </td>
 493             </tr>
 494             <tr>
 495               <td>
 495                 5.6
 495               </td>
 496               <td>
 496                 The child's social worker should send the relevant age-appropriate BAAF Form for completion
                     after the medical.
 496               </td>
 497             </tr>
 498             <tr>
 499               <td>
 499                 5.7
 499               </td>
 500               <td>
 500                 The foster carer should attend the medical with the child and, if appropriate, the child's
                     social worker should also attend.
 500               </td>
 501             </tr>
 502             <tr>
 503               <td>
 503                 5.8
 503               </td>
 504               <td>
 504                 The information on the child's medical report must be kept up to date if a placement is not
                     immediately forthcoming. This must be done twice yearly for a child aged below 2 and annually
                     for a child of 2 and above. The Medical Adviser may, however, make specific recommendations in
                     relation to particular children.
 504               </td>
 505             </tr>
 506           </table>
 507           <h2 class="h2_mainheading">
 507             <br />
 507             6. 
 507             <a name="post_place" id="post_place">
 507             </a>
 507             Post-placement Contact
 507           </h2>
 508           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 6 - Post-Placement
               Contact">
 509             <tr>
 510               <td width="3%">
 510                 6.1
 510               </td>
 511               <td>
 511                 The child's social worker must undertake a written assessment as to the best interests of the
                     child to support any contact proposals as part of an adoption plan, or reasons why no contact
                     is recommended. This assessment will take account of the views of the child, the parents, the
                     foster carers and any other significant family members, as well as evidence of attachment and
                     the quality of relationships, based on observations of contact and the child's behaviour
                     before, during and after contact.
 511               </td>
 512             </tr>
 513             <tr>
 514               <td width="3%">
 514                 6.2
 514               </td>
 515               <td>
 515                 Where there is a sibling group, each child must be assessed separately and together as a
                     group.
 515               </td>
 516             </tr>
 517             <tr>
 518               <td>
 518                 6.3
 518               </td>
 519               <td>
 519                 The assessment should determine whether post-placement and post-adoption contact between the
                     child and the parents and/or siblings would be in the child's best interests, and if so, what
                     form it should take. The nature and frequency of contact will be influenced by the need to
                     maintain attachments and/or long-term identity issues.
 519               </td>
 520             </tr>
 521             <tr>
 522               <td>
 522                 6.4
 522               </td>
 523               <td>
 523                 <p>
 523                   Post-placement and post-adoption contact may take the following forms:
 523                 </p>
 524                 <ol type="a">
 525                   <li>
 525                     Adoptive parents providing non-identifying information about the child to the birth family
                         through letter-box contact organised and maintained by the adoption service (one way
                         indirect contact);
 525                   </li>
 526                   <li>
 526                     Adoptive parents and the birth family sharing non-identifying information about themselves
                         through letter-box contact organised and maintained by the adoption service (two way
                         indirect contact);
 526                   </li>
 527                   <li>
 527                     Direct letter box and/or telephone contact between the adoptive parents and the birth
                         family;
 527                   </li>
 528                   <li>
 528                     Direct face-to-face contact between the child and the birth family, which may be organised
                         and maintained by the adoption service, where such continuing support is appropriate.
 528                   </li>
 529                 </ol>
 529               </td>
 530             </tr>
 531             <tr>
 532               <td>
 532                 6.5
 532               </td>
 533               <td>
 533                 Any proposed post-placement and post-adoption contact should be in line with any Court Orders.
 533               </td>
 534             </tr>
 535             <tr>
 536               <td>
 536                 6.6
 536               </td>
 537               <td>
 537                 Where post-placement and post-adoption contact is considered to be in the child's interests,
                     it should be part of the information shared with prospective adoptive parents during the
                     matching process - see
 537                 <a href="#identific_adop">
 537                   Section 7, Identification of Adoptive Parents (including Inter Agency Placements)
 537                 </a>
 537                 and also part of the planning of the placement - see
 537                 <a href="#plan_place">
 537                   Section 9, Planning the Placement
 537                 </a>
 537                 .
 537               </td>
 538             </tr>
 539           </table>
 540           <p>
 540             When making an Adoption Order,
 540             <span class="bold">
 540               or at any time afterwards
 540             </span>
 540             , the court may (upon application or on its own initiative) make an order for contact with, or an
                 order prohibiting contact with, the person(s) named in the order. Such orders have effect until
                 the child’s 18th birthday, unless revoked sooner.
 540           </p>
 541           <p>
 541             An order for contact requires the adopter to allow the child to visit, stay with or otherwise have
                 contact with, the person named in the order.
 541           </p>
 542           <p>
 542             The following people may be named in an order:
 542           </p>
 543           <ul>
 544             <li>
 544               The child;
 544             </li>
 545             <li>
 545               The Agency;
 545             </li>
 546             <li>
 546               Any person who (but for the child’s adoption) would be related to the child by blood (including
                   half-blood), marriage or civil partnership;
 546             </li>
 547             <li>
 547               Any former guardian of the child;
 547             </li>
 548             <li>
 548               Any person who had Parental Responsibility for the child immediately before the making of the
                   Adoption Order;
 548             </li>
 549             <li>
 549               Any person with whom the child has lived for a period of at least one year (this period need not
                   be continuous, but must be within the last 5 years);
 549             </li>
 550             <li>
 550               Any person who had a previous order for contact under Children Act 1989, which order ceased to
                   have effect upon the agency being authorised to place the child for adoption;
 550             </li>
 551             <li>
 551               Any person who had a
 551               <a href="http://trixresources.proceduresonline.com/nat_key/keywords/chi_arrange_orders.html"
                   target="_blank" rel="noopener">
 551                 Child Arrangements Order
 551               </a>
 551               (previously Residence Order) immediately before the agency was authorised to place the child for
                   adoption;
 551             </li>
 552             <li>
 552               Any person who had care of the child under the inherent jurisdiction of the High
                   Court immediately before the agency was authorised to place the child for adoption.
 552             </li>
 553           </ul>
 554           <p>
 554             The adopters or the child may apply without the leave of the court, whilst any other person,
                 including the child’s birth parents and other birth relatives, e.g. grandparents or siblings,
                 would need the court’s leave to apply.
 554           </p>
 555           <p>
 555             In deciding whether to grant leave to apply, the court must consider:
 555           </p>
 556           <ul>
 557             <li>
 557               Any risk there might be of the proposed application disrupting the child’s life to such an
                   extent that s/he would be harmed by it (within the meaning of the 1989 Act);
 557             </li>
 558             <li>
 558               The applicant’s connection with the child; and
 558             </li>
 559             <li>
 559               Any representations made to the court by the child and/or the adopter/prospective adopter.
 559             </li>
 560           </ul>
 561           <p>
 561             Orders may contain directions about how they are to take effect, or may be made subject to such
                 conditions as the court thinks appropriate.
 561           </p>
 562           <p>
 562             The court will issue a timetable and directions with the aim of resolving the application without
                 delay.
 562           </p>
 563           <p>
 563             Applications prohibiting contact are unlikely to be necessary in the majority of cases and are
                 only likely to be appropriate to stop unwanted, unsolicited and potentially harmful contact with
                 the child, or to prevent such contact happening.
 563           </p>
 564           <p>
 564             The circumstances in which a birth parent, relative or other person are most likely to seek the
                 court’s leave to apply for an order for contact after adoption are where an agreement for some
                 form of continuing contact had been made, but was not adhered to.
 564           </p>
 565           Application can be made to the court to vary or revoke such orders, by the child, adopter or person
               named in the order.
 566           <h2 class="h2_mainheading">
 566             <br />
 567             7. 
 567             <a name="identific_adop" id="identific_adop">
 567             </a>
 567             Identification of Adoptive Parents (including Inter Agency Placements)
 567           </h2>
 568           <p>
 568             See also
 568             <a href="p_foster_for_adopt.html">
 568               Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved
                   Prospective Adopters Procedure
 568             </a>
 568             .
 568           </p>
 569           <p>
 569             The adoption agency has a duty to identify prospective adopters as soon as reasonably practicable.
                 Family finding should begin as soon as adoption is under consideration, and before the Agency
                 Decision Maker decides that the child should be placed for adoption or a Placement Order is made.
 569           </p>
 570           <p>
 570             In determining whether a prospective adopter may be suitable to adopt the child, an assessment
                 must be made of the ability of the prospective adopter to meet the needs of the child throughout
                 childhood.
 570           </p>
 571           <p>
 571             Consideration must be given as to whether there are suitable carers available under the
 571             <a href="p_foster_for_adopt.html">
 571               Fostering for Adoption, Concurrent Planning and Temporary Approval as Foster Carers of Approved
                   Prospective Adopters Procedure
 571             </a>
 571             .
 571           </p>
 572           <p>
 572             The overall time-scale for matching a child with a prospective adoptive family is:
 572           </p>
 573           <ul>
 574             <li>
 574               The match is to be identified, recommended by the Adoption Panel and approved within 6 months of
                   the agency's formal approval that the child is suitable to be placed for adoption, except in the
                   following cases;
 574             </li>
 575             <li>
 575               Where a parent requests adoption for a child of less than six months of age, the match is to be
                   identified, recommended by the Adoption Panel and approved within 3 months of the agency's
                   formal approval that the child is suitable to be placed for adoption.
 575               <br />
 576               <br />
 577             </li>
 578           </ul>
 579           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 7 - Identification of
               Adoptive Parents">
 580             <tr>
 581               <td width="3%">
 581                 7.1
 581               </td>
 582               <td>
 582                 Following the identification of the family finder (see
 582                 <a href="#para_2.1">
 582                   paragraph 2.1
 582                 </a>
 582                 ), the timing of the start of the family finding will depend on the legal position and be
                     agreed between the child's social worker and the family finder.
 582               </td>
 583             </tr>
 584             <tr>
 585               <td width="3%">
 585                 7.2
 585               </td>
 586               <td>
 586                 <p>
 586                   The child's social worker and the family finder will address the following issues:
 586                 </p>
 587                 <ol type="a">
 588                   <li>
 588                     The preparation of the child's profile and to identify any other information about the
                         child, which is needed in order to identify a suitable family;
 588                   </li>
 589                   <li>
 589                     To consider who should undertake the preparation of the child, and to determine how the
                         child may be involved in and express views about the process of finding a family;
 589                   </li>
 590                   <li>
 590                     To discuss parental involvement in the placement process (and parental consent to
                         advertising, if applicable);
 590                   </li>
 591                   <li>
 591                     To agree that the social worker will keep Legal Services informed of developments and seek
                         the Court's leave to advertising where Court proceedings are ongoing;
 591                   </li>
 592                   <li>
 592                     To consider whether or not the child's current carer would be appropriate as a prospective
                         permanent placement - if so, see
 592                     <a href="#seven_eleven">
 592                       paragraph 7.12
 592                     </a>
 592                     ;
 592                   </li>
 593                   <li>
 593                     To plan the family finding work, giving consideration to the availability of in-house
                         approved families, the opportunity of an inter-agency placement, and advertising for
                         families in the national, local and ethnic media. To agree time-scales for the family
                         finding work including the holding of progress meetings.
 593                     <br />
 594                     <br />
 595                     The child's social worker, current foster carer and the family finder will complete the
                         child's profile, identifying the child's needs in relation to a new family, including
                         ethnicity, culture, religion, language, contact with birth family and existing networks,
                         education, health, other special needs and location, and the qualities required in the
                         adoptive family, based on the child's identified placement needs. The profile should
                         identify which needs are essential and which preferred. (Note: If the prospective adopter
                         can meet most of the child’s needs, the social worker must not delay placing a child with
                         the prospective adopter because they are single, older than other adopters or does not
                         share the child’s racial or cultural background).
 595                     <br />
 596                     <br />
 597                     Where the profile indicates the child should not be placed locally, there should also be a
                         written risk assessment to support this conclusion.
 597                   </li>
 598                 </ol>
 598               </td>
 599             </tr>
 600             <tr>
 601               <td width="3%">
 601                 7.3
 601               </td>
 602               <td>
 602                 <p>
 602                   The family finder will consider whether there are any potentially suitable in-house approved
                       families (including families going through the assessment process) by sharing the child's
                       profile with the Adoption Service and reading copies of any available
 602                   <a
                       href="http://trixresources.proceduresonline.com/nat_key/keywords/prospective_adopters_report
                       .html" target="_blank" rel="noopener">
 602                     Prospective Adopter's Reports
 602                   </a>
 602                   .
 602                 </p>
 602                 Where foster carers express an interest in adopting a child placed with them, see
 602                 <a href="#seven_eleven">
 602                   paragraph 7.12
 602                 </a>
 602                 .
 602               </td>
 603             </tr>
 604             <tr>
 605               <td>
 605                 7.4
 605               </td>
 606               <td>
 606                 <a name="seven_four" id="seven_four">
 606                 </a>
 606                 Where there are potentially suitable in-house approved families indicating an interest, the
                     family's adoption link worker will visit to clarify whether they wish to be considered. In
                     complex cases, the child's social worker will accompany the link worker to enable specific
                     issues to be discussed.
 606               </td>
 607             </tr>
 608             <tr>
 609               <td>
 609                 7.5
 609               </td>
 610               <td>
 610                 Where suitable in-house approved adoptive families are available, the family finder will
                     arrange a Matching Meeting involving the child's social worker, the social worker's manager
                     and the adoption link workers for the potential families. The Adoption Service Manager or
                     his/her nominee will chair the meeting.
 610               </td>
 611             </tr>
 612             <tr>
 613               <td>
 613                 7.6
 613               </td>
 614               <td>
 614                 <p>
 614                   The purpose of the meeting is to consider the available in-house approved potential
                       families, and decide which appears the best able to meet the child's needs. The meeting
                       should also consider:
 614                 </p>
 615                 <ul>
 616                   <li>
 616                     The preparation of the child, the present carers and the prospective adopters for the
                         proposed placement, including the sharing of information with the prospective adopters;
 616                   </li>
 617                   <li>
 617                     The preparation of the birth family and the information to be given;
 617                   </li>
 618                   <li>
 618                     The allocation of preparatory tasks for the introductory work;
 618                   </li>
 619                   <li>
 619                     The proposed
 619                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/adoption_support_plan.htm
                         l" target="_blank" rel="noopener">
 619                       Adoption Support Plan
 619                     </a>
 619                     and any proposed contact arrangements;
 619                   </li>
 620                   <li>
 620                     The designated roles and responsibilities for completing the Adoption Placement Report and
                         the proposed Adoption Support Plan.
 620                   </li>
 621                 </ul>
 621               </td>
 622             </tr>
 623             <tr>
 624               <td>
 624                 7.7
 624               </td>
 625               <td>
 625                 The relevant adoption link workers for the family/families concerned will inform the selected
                     family and the unsuccessful families of the decision, together with reasons, on the same day
                     as the meeting. They will also offer follow up discussions as required.
 625               </td>
 626             </tr>
 627             <tr>
 628               <td>
 628                 7.8
 628               </td>
 629               <td>
 629                 <p>
 629                   Ethnicity must not be placed above everything else when identifying potential adopters for
                       children.
 629                 </p>
 630                 <p>
 630                   It is unacceptable for a child to be denied adoptive parents solely on the grounds that the
                       child and prospective adopter do not share the same racial or cultural background.
 630                 </p>
 631                 <p>
 631                   If a prospective adopter can meet most of the child's needs, but, for example they do not
                       share the child's racial or cultural background, the core issue is what qualities,
                       experiences and attributes the prospective adopter can draw on and their level of
                       understanding of the discrimination and racism the child may be confronted with when growing
                       up, at both an individual and institutional level. A prospective adopter can be matched with
                       a child with whom they do not share the same ethnicity, if they can respect, reflect or
                       actively develop a child’s racial identity from the point they are matched and as they
                       develop throughout their childhood. The prospective adopter needs to demonstrate that they
                       fully understand that having a child from a different ethnic group will present a number of
                       challenges, not least that there may be visible differences that can affect a child’s
                       self-esteem and increase their possible feelings of difference. For example, the child may
                       have to deal with questions from their peers about why they are ‘different’ to their family.
 631                 </p>
 632                 <p>
 632                   With effect from July 2014, by virtue of the Children and Families Act 2014, adoption
                       agencies no longer have to give due consideration to a child’s religious persuasion, racial
                       origin and cultural and linguistic background when matching a child and prospective
                       adopters.
 632                 </p>
 633                 <p>
 633                   When a child has developed a sense of his or her culture or religion, and where he or she
                       has already begun to speak a language other than English, it is important to find
                       prospective adopters who, while not necessarily sharing any of these, are willing and able
                       to help the child develop these important elements of their future identity.
 633                 </p>
 634                 Where a child is very young, particularly when still in infancy, it is important not to make
                     assumptions about religion, culture or language and these should not be imposed on a very
                     young child. A sense of one’s culture is developed over time and it should not be assumed that
                     an infant possesses a cultural, linguistic or religious background. These issues can be
                     explored with the child as he or she grows up and a sensitive prospective adopter will
                     encourage the child, if he or she wishes to do so, to probe these aspects of their birth
                     parents’ background. All prospective adopters should help children placed with them to
                     understand and appreciate their background and, particularly in the case of older children,
                     their religion, linguistic or cultural background, for example, celebrating cultural or
                     religious festivals. Prospective adopters should be able to access support, education and
                     training to strengthen their skills together with their knowledge and understanding of the
                     child’s birth heritage, to help the child develop a healthy racial and adoptive identity.
 634               </td>
 635             </tr>
 636             <tr>
 637               <td>
 637                 7.9
 637               </td>
 638               <td>
 638                 The family finder will provide the selected prospective adopters with full information on the
                     child, including the Child's Permanence Report, the child's profile, a full description of the
                     birth family including any siblings and the reasons for any decision to place the child
                     separately, the child's medical history (including the birth details), the carer's report on
                     the child, the current school reports and the child's
 638                 <a
                     href="http://trixresources.proceduresonline.com/nat_key/keywords/pers_education_plan.html"
                     target="_blank" rel="noopener">
 638                   PEP
 638                 </a>
 638                 . The items provided should be clearly recorded and the prospective adopters should be asked
                     to sign confirmation of receipt of this information.
 638               </td>
 639             </tr>
 640             <tr>
 641               <td>
 641                 7.10
 641               </td>
 642               <td>
 642                 The family finder should also arrange to meet the prospective adopters, with the child's
                     social worker (and carer if appropriate), to give any further information to them and ensure
                     they have a clear picture of the child and understand fully the implications of the
                     information they have received. In appropriate cases, the prospective adopters should have the
                     opportunity to meet other specialists involved with the child, for example the Medical
                     Adviser.
 642               </td>
 643             </tr>
 644             <tr>
 645               <td>
 645                 7.11
 645               </td>
 646               <td>
 646                 If there are no suitable in-house prospective or approved adoptive carers who can meet the
                     child's identified essential needs, the adoption worker must explore inter-agency options.
 646               </td>
 647             </tr>
 648             <tr>
 649               <td>
 649                 7.12
 649               </td>
 650               <td>
 650                 <p>
 650                   <a name="seven_eleven" id="seven_eleven">
 650                   </a>
 650                   Where foster carers express an interest in adopting a child they are looking after, and
                       there is an adoption plan for the child, the family finder will talk to them about the
                       implications of adoption and will convene a Matching Meeting involving the child's social
                       worker, his or her line manager and the foster carers' supervising social worker (with his
                       or her line manager where appropriate). The chair of the meeting will be the Adoption
                       Service Manager or his/her nominee. If the outcome of the meeting is that the foster carers
                       appear to be able to meet the child's essential needs, the case will be allocated for an
                       assessment of the foster carers as adopters to proceed (see
 650                   <a href="p_assess_approval.html">
 650                     Assessment and Approvals of Prospective Adopters Procedure
 650                   </a>
 650                   ).
 650                 </p>
 651                 <p>
 651                   If they are approved as adopters, the requirements set out in
 651                   <a href="#approval_matching">
 651                     Section 8, Approval of Matching of Adoptive Parents
 651                   </a>
 651                   as to the approval of the matching and in
 651                   <a href="#the_placement">
 651                     Section 10, The Placement
 651                   </a>
 651                   as to the provision of information and notification of the placement must be followed.
 651                 </p>
 652                 <p>
 652                   If the outcome of the meeting is that the foster carers are not able to meet the child's
                       essential needs, the recruitment of adopters as set out in the preceding and following
                       paragraphs of this chapter will apply. The foster carers' supervising worker will provide
                       support and counselling to the foster carers as appropriate.
 652                 </p>
 653                 <p>
 653                   If the foster carers decide to proceed with an application to adopt the child without the
                       agreement of the agency, the procedure set out in Non-Agency Adoptions will apply.
 653                 </p>
 653               </td>
 654             </tr>
 655             <tr>
 656               <td>
 656                 <h3 class="h3_subheading_no_underline">
 656                   7.13
 656                 </h3>
 656               </td>
 657               <td>
 657                 <h3 class="h3_subheading_no_underline">
 657                   <a name="iap" id="iap">
 657                   </a>
 657                   Inter Agency Placements
 657                 </h3>
 658                 <p>
 658                   The Adoption Service Manager will ensure that consideration is given to all options for
                       placement which will include referrals to the Regional Consortium and other inter agency
                       placements (for example through publicity in the specialist or wider press) according to the
                       identified needs of the child. It should be borne in mind that the most suitable family may
                       be one that has been approved by another agency.
 658                 </p>
 659                 Where it is considered that a placement of the child with overseas adopters would be
                     appropriate, see
 659                 <a href="#adopt_place_abroad">
 659                   Section 12, Adoptive Placements Abroad
 659                 </a>
 659                 .
 659               </td>
 660             </tr>
 661             <tr>
 662               <td>
 662                 7.14
 662               </td>
 663               <td>
 663                 <p>
 663                   Where recruitment of adopters from another agency has been authorised, the family finder
                       will undertake the following:
 663                 </p>
 664                 <ul>
 665                   <li>
 665                     Check that either the parents (for an
 665                     <a href="http://trixresources.proceduresonline.com/nat_key/keywords/accommodated.html"
                         target="_blank" rel="noopener">
 665                       Accommodated
 665                     </a>
 665                     child) and/or the child's social worker's manager have signed the Consent to Publicity
                         Form and/or the Court's leave has been granted where Court proceedings are ongoing;
 665                   </li>
 666                   <li>
 666                     Arrange for professional photographs to be taken of the child for publicity purposes;
 666                   </li>
 667                   <li>
 667                     Agree with the child's social worker which publications are to be used for publicity
                         purposes, and draw up suitable profiles.
 667                   </li>
 668                 </ul>
 668               </td>
 669             </tr>
 670             <tr>
 671               <td>
 671                 7.15
 671               </td>
 672               <td>
 672                 Other members of the Adoption Service as well as the child's social worker should be made
                     aware of the dates of the publicity and a response to callers should be agreed.
 672               </td>
 673             </tr>
 674             <tr>
 675               <td>
 675                 7.16
 675               </td>
 676               <td>
 676                 <p>
 676                   Responses from families not yet approved should be dealt with as follows:
 676                 </p>
 677                 <ol type="a">
 678                   <li>
 678                     Take details of the family;
 678                   </li>
 679                   <li>
 679                     Give limited, anonymised information about the child, in order to help the caller decide
                         whether this is a situation they wish to pursue;
 679                   </li>
 680                   <li>
 680                     Give general information about the adoption and family finding process, bearing in mind
                         that the caller has not gone through the assessment and preparation process;
 680                   </li>
 681                   <li>
 681                     Arrange a more appropriate time to hold or continue the discussion, as appropriate;
 681                   </li>
 682                   <li>
 682                     If, on the basis of the discussions held, it is not considered appropriate, having regard
                         to the needs of the child, to pursue the response, the caller should be advised of the
                         decision, with reasons, and provided with contact details of other agencies which may be
                         of help to them.
 682                   </li>
 683                 </ol>
 683               </td>
 684             </tr>
 685             <tr>
 686               <td>
 686                 7.17
 686               </td>
 687               <td>
 687                 <p>
 687                   Responses from already approved families should be dealt with as follows:
 687                 </p>
 688                 <ol type="a">
 689                   <li>
 689                     Take details of the family;
 689                   </li>
 690                   <li>
 690                     Give limited, anonymised information about the child, in order to help the caller decide
                         whether this is a situation they wish to pursue;
 690                   </li>
 691                   <li>
 691                     Give general information about how the family finding is being conducted, bearing in mind
                         that the family's own agency may approach this in a different way;
 691                   </li>
 692                   <li>
 692                     If, on the basis of the discussions held, it is not considered appropriate, having regard
                         to the needs of the child, to pursue the response, the caller should be advised of the
                         decision, with reasons;
 692                   </li>
 693                   <li>
 693                     If the family is considered suitable, their details and the names of their agency and link
                         worker should be taken. The family should be asked to inform their link worker of their
                         approach to the borough and that the family finder will contact the link worker;
 693                   </li>
 694                   <li>
 694                     The family finder should then contact the family's link worker and share information about
                         the child and the family. Where it is considered that the match is not appropriate, the
                         family's link worker should be asked to discuss this with the family and the family finder
                         need take no further action;
 694                   </li>
 695                   <li>
 695                     If it is considered that the link should be pursued, the adoptive family's link worker and
                         the family finder should agree to exchange the
 695                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/prospective_adopters_repo
                         rt.html" target="_blank" rel="noopener">
 695                       Prospective Adopter's Report
 695                     </a>
 695                     and the Child's Permanence Report, with a follow up discussion after they have been read.
 695                     <br />
 696                     <br />
 697                     The family finder should also forward to the adoptive family's link worker information
                         about the agency's adoption support;
 697                   </li>
 698                   <li>
 698                     The adoptive family's link worker may wish to visit the family to go through the
                         Child's Permanence Report, and should be asked to indicate as soon as possible whether or
                         not the family wish to proceed.
 698                   </li>
 699                 </ol>
 699               </td>
 700             </tr>
 701             <tr>
 702               <td>
 702                 7.18
 702               </td>
 703               <td>
 703                 <p>
 703                   The procedure outlined in
 703                   <a href="#seven_four">
 703                     paragraphs 7.4 to 7.8 above
 703                   </a>
 703                   will then be followed and the child's social worker and family finder will visit potential
                       families prior to a Matching Meeting being held.
 703                 </p>
 704                 <p>
 704                   Once a suitable match has been identified, (whether with in-house approved adopters, inter
                       agency or a foster carer approved as an adopter), the child's social worker, prospective
                       adopters' link worker and the family finder should prepare an Adoption Placement Report and
                       a proposed
 704                   <a
                       href="http://trixresources.proceduresonline.com/nat_key/keywords/adoption_support_plan.html
                       " target="_blank" rel="noopener">
 704                     Adoption Support Plan
 704                   </a>
 704                   giving details of the family recommended, evaluating how this family may meet the child's
                       needs and setting out the proposed adoption support services to be offered to the child,
                       adoptive family and birth family. This will include including the support to be provided to
                       the prospective adopters to promote the child's educational achievements and participation
                       in leisure activities; to help the child develop positive relationships; and to manage any
                       challenging behaviour which the child may display, The support plan will also include
                       arrangements for contact including how to deal with unauthorised or unmediated contact
                       through online social networking sites. For further information, please see
 704                   <a href="p_adop_support.html">
 704                     Adoption Support Procedure
 704                   </a>
 704                   .
 704                 </p>
 705                 <p>
 705                   The Adoption Placement Report must be written by a qualified social worker with suitable
                       experience and must include the prospective adopter's views on the proposed placement,
                       contact arrangements (including meeting with the birth parents), adoption support and any
                       proposed restrictions on their exercise of Parental Responsibility after the placement.
 705                 </p>
 705               </td>
 706             </tr>
 707             <tr>
 708               <td>
 708                 7.19
 708               </td>
 709               <td>
 709                 The child's social worker, family finder, the prospective adopters' link worker and their
                     respective managers should sign both documents.
 709               </td>
 710             </tr>
 711             <tr>
 712               <td>
 712                 7.20
 712               </td>
 713               <td>
 713                 The family finder should also contact the Panel Administrator to arrange a date for the
                     Adoption Panel to consider the proposed placement.
 713               </td>
 714             </tr>
 715             <tr>
 716               <td>
 716                 7.21
 716               </td>
 717               <td>
 717                 The child's social worker will keep the parents and child informed of progress (unless the
                     parent has stated that he or she do not wish to be kept informed).
 717               </td>
 718             </tr>
 719             <tr>
 720               <td>
 720                 7.22
 720               </td>
 721               <td>
 721                 The family finder should provide a copy of the Adoption Placement Report to the prospective
                     adopters and give 10 working days to them to submit any written comments on its contents, or
                     ask them to sign a disclaimer if they do not require the full 10 working days. A copy of the
                     signed disclaimer should be held on the child's Adoption Case Record.
 722               </td>
 722             </tr>
 723           </table>
 724           <h2 class="h2_mainheading">
 724             <br />
 725             8. 
 725             <a name="approval_matching" id="approval_matching">
 725             </a>
 725             Approval of Matching of Adoptive Parents
 725           </h2>
 726           <p>
 726             The overall time-scale for matching a child with a prospective adoptive family is:
 726           </p>
 727           <ul>
 728             <li>
 728               The match is to be recommended by the Adoption Panel within 6 months of the agency's formal
                   approval that the child should be placed for adoption, except in the following cases;
 728             </li>
 729             <li>
 729               Where a parent requests adoption for a child of less than six months of age, the match is to be
                   recommended by the Adoption Panel within 3 months of the agency's formal approval that the child
                   should be placed for adoption.
 729             </li>
 730           </ul>
 731           <p>
 731             Where these timescales are not met, the Adoption Panel should record the reasons.
 731           </p>
 732           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 8 - Approval Of Matching
               of Adoptive Parents">
 733             <tr>
 734               <td width="3%">
 734                 <h3 class="h3_subheading_no_underline">
 734                   8.1
 734                 </h3>
 734               </td>
 735               <td>
 735                 <h3 class="h3_subheading_no_underline">
 735                   Presentation to the Adoption Panel
 735                 </h3>
 736                 <p>
 736                   The family finder must present the following reports to the Adoption Panel:
 736                 </p>
 737                 <ol type="a">
 738                   <li>
 738                     A front sheet stating what is being reported, the reports included, recommendations sought
                         and who will be attending Adoption Panel;
 738                   </li>
 739                   <li>
 739                     The Child's Permanence Report (with an update medical report no more than 6 months old);
 739                   </li>
 740                   <li>
 740                     The Prospective Adopter's Report, updated as necessary, on the identified prospective
                         adopters and a recent medical (in the last 2 years);
 740                   </li>
 741                   <li>
 741                     The Adoption Placement Report;
 741                   </li>
 742                   <li>
 742                     The proposed Adoption Support Plan;
 742                   </li>
 743                   <li>
 743                     The proposals regarding post-placement and post-adoption contact;
 743                   </li>
 744                   <li>
 744                     The views of the prospective adopters on the Prospective Adopter's Report and the proposed
                         contact arrangements.
 744                   </li>
 745                 </ol>
 745               </td>
 746             </tr>
 747             <tr>
 748               <td width="3%">
 748                 8.2
 748               </td>
 749               <td>
 749                 The family finder will send the relevant reports to the Panel Administrator at least 10
                     working days before the date of the Adoption Panel.
 749               </td>
 750             </tr>
 751             <tr>
 752               <td width="3%">
 752                 8.3
 752               </td>
 753               <td>
 753                 The Panel Administrator will arrange for the Panel minutes in relation to the recommendations
                     that the child should be placed for adoption and, where in-house approved, that the
                     prospective adopters are suitable to be adopters, to be circulated to Panel members, with the
                     reports. Where there is a proposed inter-agency placement, the family finder will obtain the
                     relevant Panel minutes for circulation.
 753               </td>
 754             </tr>
 755             <tr>
 756               <td>
 756                 8.4
 756               </td>
 757               <td>
 757                 The child's social worker, the family finder and the prospective adopters' link worker will
                     attend the Adoption Panel during consideration of the matter. Where a Children's Guardian has
                     been appointed, consideration should be given to inviting the Children's Guardian to the Panel
                     during consideration of this item.
 757               </td>
 758             </tr>
 759             <tr>
 760               <td>
 760                 8.5
 760               </td>
 761               <td>
 761                 The Adoption Panel's recommendation as to whether the child should be placed for adoption with
                     the particular prospective adopters will be recorded in writing, together with reasons, in the
                     Panel's minutes. The Panel must also consider and may give advice in relation to the proposed
                     adoption support, the proposed arrangements for contact and any proposed restrictions on the
                     exercise of Parental Responsibility by the prospective adopters and/or the birth parents. A
                     copy of the relevant minute must be placed on the child's and the prospective adopters'
                     Adoption Case Records.
 761               </td>
 762             </tr>
 763             <tr>
 764               <td>
 764                 8.6
 764               </td>
 765               <td>
 765                 The prospective adopters' link worker will convey the Panel's recommendation orally to the
                     prospective adopters within 24 hours.
 765               </td>
 766             </tr>
 767             <tr>
 768               <td>
 768                 8.7
 768               </td>
 769               <td>
 769                 <p>
 769                   After the Panel has considered the reports and made a written recommendation, the minute and
                       reports considered by the Panel will be sent to the Agency Decision Maker who will make a
                       decision based on this information within 7 working days of the Panel meeting. In urgent
                       cases, for example where the Court timetable requires it, this timescale should be reduced
                       to 5 working days. The decision will be recorded in writing.
 769                 </p>
 770                 <p>
 770                   If the Panel has given advice in relation to adoption support, proposed contact and/or the
                       exercise of Parental Responsibility by the prospective adopters and/or the birth parents,
                       the Agency Decision Maker may express a view on such advice.
 770                 </p>
 771                 <p>
 771                   Where the Agency Decision Maker is minded to disagree with the Panel recommendation, he/she
                       must first discuss the case with another senior officer with relevant experience, who must
                       not be a Panel member. This discussion must be recorded and placed on the child's and the
                       prospective adopter's Adoption Case Record.
 771                 </p>
 771               </td>
 772             </tr>
 773             <tr>
 774               <td>
 774                 8.8
 774               </td>
 775               <td>
 775                 The child's social worker will convey the decision orally to the parents within 2 working
                     days.
 775               </td>
 776             </tr>
 777             <tr>
 778               <td>
 778                 8.9
 778               </td>
 779               <td>
 779                 The prospective adopters' link worker will convey the decision orally to the prospective
                     adopters within 2 working days.
 779               </td>
 780             </tr>
 781             <tr>
 782               <td>
 782                 8.10
 782               </td>
 783               <td>
 783                 The Panel Administrator will prepare written notification of the decision to be signed by the
                     Agency Decision Maker and once signed, sent to the child's social worker for sending by
                     recorded or hand delivery to the parents within 5 working days.
 783               </td>
 784             </tr>
 785             <tr>
 786               <td>
 786                 8.11
 786               </td>
 787               <td>
 787                 The Panel Administrator will send the written notification, signed by the Agency Decision
                     Maker, to the prospective adopters' link worker for sending to the adopters within 5 working
                     days. Copies of this letter will also be sent to the family finder and the child's social
                     worker.
 787               </td>
 788             </tr>
 789           </table>
 790           <h2 class="h2_mainheading">
 790             <br />
 790             9. 
 790             <a name="plan_place" id="plan_place">
 790             </a>
 790             Planning the Placement
 790           </h2>
 791           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 9 - Planning the
               Placement">
 792             <tr>
 793               <td width="3%">
 793                 9.1
 793               </td>
 794               <td>
 794                 Once the matching has been approved and the legal position allows it, the family finder will
                     convene a Placement Planning Meeting to draw up an Adoption Placement Plan, confirming the
                     details of the introductions, placement and post-placement work. The Adoption Service Manager
                     or his/her nominee will chair the meeting.
 794               </td>
 795             </tr>
 796             <tr>
 797               <td width="3%">
 797                 9.2
 797               </td>
 798               <td>
 798                 For inter agency placements, a separate meeting will also be required, involving the Adoption
                     Service Manager or his/her nominee, to complete BAAF Form H1 which details the contract
                     between the agencies and the adoptive family in relation to the placement.
 798               </td>
 799             </tr>
 800             <tr>
 801               <td width="3%">
 801                 9.3
 801               </td>
 802               <td>
 802                 <p>
 802                   The purpose of the first Placement Planning Meeting is to draw up a proposed Adoption
                       Placement Plan. The Adoption Placement Plan should include:
 802                 </p>
 803                 <ul>
 804                   <li>
 804                     Whether the placement is to be made under a Placement Order or with parental consent;
 804                   </li>
 805                   <li>
 805                     The arrangements for preparing the child and the prospective adopter for the placement
                         (see below);
 805                   </li>
 806                   <li>
 806                     The proposed date of the placement, who will be present when the placement takes place;
 806                   </li>
 807                   <li>
 807                     The Adoption Support Plan including the support to be provided to the prospective adopters
                         to promote the child's educational achievements and participation in leisure activities;
                         to help the child develop positive relationships; and to manage any challenging behaviour
                         which the child may display;
 807                   </li>
 808                   <li>
 808                     Whether and to what extent, the exercise of Parental Responsibility by the prospective
                         adopters and/or the birth parents is to be restricted, including the delegation of
                         decision making to the prospective adopters about the child's health needs and under what
                         circumstances consent to medical treatment needs to be obtained;
 808                   </li>
 809                   <li>
 809                     The arrangements for the monitoring and supervision of the placement (including contact
                         details of key support staff during office hours and out of hours);
 809                   </li>
 810                   <li>
 810                     The dates on which the life story book and any Later Life letters will be passed to the
                         prospective adopters (usually within 10 working days of the adoption ceremony, i.e. the
                         ceremony to celebrate the making of the adoption order);
 810                   </li>
 811                   <li>
 811                     The date and arrangements for the first Adoption Review;
 811                   </li>
 812                   <li>
 812                     Any post-placement contact between the child and members of his or her birth family and/or
                         the child and the foster carers; and
 812                   </li>
 813                   <li>
 813                     Clarification of who will make the necessary notifications of the placement (see
 813                     <a href="#the_placement">
 813                       Section 10, The Placement
 813                     </a>
 813                     ).
 813                   </li>
 814                 </ul>
 815                 <p>
 815                   It will also set out the steps required leading up to the child's placement with the
                       prospective adopters, including the first meeting between the child and the prospective
                       adoptive family, the programme of and detailed arrangements for their introductions (dates,
                       times, venues, transport and accommodation), the reimbursement of any expenses of the
                       introductions, any other financial assistance to enable the placement to occur and, where
                       appropriate, a meeting between the parents and the prospective adopters.
 815                 </p>
 816                 As part of the preparation of the child for the adoptive placement, information will be
                     provided to ensure that s/he has a proper understanding about the accommodation and others
                     living at the prospective adoptive home, the contact arrangements with the birth family and
                     how to contact his or her social worker.
 816               </td>
 817             </tr>
 818             <tr>
 819               <td>
 819                 9.4
 819               </td>
 820               <td>
 820                 The Adoption Placement Plan will also address when the prospective adopters will be supplied
                     with all relevant written information about the child and who will provide it (for a full list
                     of information to be supplied - see
 820                 <a href="#the_placement">
 820                   Section 10, The Placement
 820                 </a>
 820                 ).
 820               </td>
 821             </tr>
 822             <tr>
 823               <td>
 823                 9.5
 823               </td>
 824               <td>
 824                 The child's social worker must ascertain the child's views and report these to the meetings.
 824               </td>
 825             </tr>
 826             <tr>
 827               <td>
 827                 9.6
 827               </td>
 828               <td>
 828                 Those attending Placement Planning Meetings will be the child's social worker, his/her manager
                     as appropriate, the foster carers, the foster carers' supervising social worker, the family
                     finder, representatives of the health trust (where appropriate), the prospective adopters and
                     their link worker, and any other worker engaged in direct work with the child.
 828               </td>
 829             </tr>
 830             <tr>
 831               <td>
 831                 9.7
 831               </td>
 832               <td>
 832                 The child's first meeting with the prospective adopters should be on the child's familiar
                     territory (unless the child is older and requests otherwise) and a social worker should be
                     present. The pattern of introductory visits thereafter will depend on the child's age, needs
                     and stage of development but consideration will be given to a gradual introductory programme
                     involving visits increasing in length, progressing to an overnight stay, a weekend stay and in
                     exceptional circumstances with an older child, a longer period prior to the final move.
 832               </td>
 833             </tr>
 834             <tr>
 835               <td>
 835                 9.8
 835               </td>
 836               <td>
 836                 <p>
 836                   The family finder will be responsible for coordinating Placement Planning Meetings. However,
                       all workers involved must be clear about their respective roles and responsibilities in the
                       implementation of the plan, and what should happen in the event of difficulties. Changes to
                       the Adoption Placement Plan can only be made with the agreement of the family finder or the
                       Chair of the meeting and must be notified to the prospective adopters in writing.
 836                 </p>
 837                 The child's social worker is expected to be in regular and frequent contact with the child,
                     foster carer and prospective adopter during the period of the introductions and all involved
                     share information with each other on a regular basis, at the frequency identified at the
                     Placement Planning Meetings. The Adoption Placement Plan will then be reviewed at an agreed
                     date - see paragraph 9.10 below. The Plan will identify the named workers and when they will
                     have contact with the child.
 837               </td>
 838             </tr>
 839             <tr>
 840               <td>
 840                 9.9
 840               </td>
 841               <td>
 841                 The child's social worker will advise the parents of the plan whilst maintaining the
                     confidentiality of the placement (unless the parent has stated that he or she does not wish to
                     be kept informed).
 841               </td>
 842             </tr>
 843             <tr>
 844               <td>
 844                 9.10
 844               </td>
 845               <td>
 845                 <p>
 845                   At the mid-point of the introductions, a second Placement Planning Meeting will be held, at
                       which the following areas will be addressed:
 845                 </p>
 846                 <ol type="a">
 847                   <li>
 847                     The progress of the introductions - has the necessary action identified at the previous
                         meeting been taken, and the plan been followed? - If not, why not?
 847                   </li>
 848                   <li>
 848                     The views of each participant as to the above;
 848                   </li>
 849                   <li>
 849                     The identification of the positives;
 849                   </li>
 850                   <li>
 850                     The identification of any difficulties;
 850                   </li>
 851                   <li>
 851                     The development of the next stage of the plan;
 851                   </li>
 852                   <li>
 852                     The finalisation of the arrangements for the placement.
 852                   </li>
 853                 </ol>
 853               </td>
 854             </tr>
 855             <tr>
 856               <td>
 856                 9.11
 856               </td>
 857               <td>
 857                 A further meeting can be called by any of the parties if issues of concern arise.
 857               </td>
 858             </tr>
 859             <tr>
 860               <td>
 860                 9.12
 860               </td>
 861               <td>
 861                 All Placement Planning Meetings should have the same people invited and take place at a venue
                     accessible to all parties.
 861               </td>
 862             </tr>
 863             <tr>
 864               <td>
 864                 9.13
 864               </td>
 865               <td>
 865                 Where the child is to be adopted by his or her foster carers, whilst there will be no need for
                     a plan for introductions, the social worker should still convene a Placement Planning Meeting,
                     in order to draw up the Adoption Placement Plan to cover the areas other than introductions as
                     set out above and to specify the date when the placement is to be regarded as an adoptive
                     placement.
 865               </td>
 866             </tr>
 867             <tr>
 868               <td>
 868                 9.14
 868               </td>
 869               <td>
 869                 A copy of the final Adoption Placement Plan, signed by the child's social worker, should be
                     given to the prospective adopters, their link worker and the child's
 869                 <a
                     href="http://trixresources.proceduresonline.com/nat_key/keywords/indep_reviewing_officer.html
                     " target="_blank" rel="noopener">
 869                   Independent Reviewing Officer
 869                 </a>
 869                 . The prospective adopters must confirm in writing that they wish the placement to proceed and
                     that they agree to the Adoption Placement Plan. A copy must be retained on the child's
                     Adoption Case Record.
 869               </td>
 870             </tr>
 871             <tr>
 872               <td>
 872                 9.15
 872               </td>
 873               <td>
 873                 Where contact is part of the adoption plan, the proposals must be drawn up in written
                     agreements to be signed by the birth parents and the prospective adoptive parents. The
                     agreements must specify the form and timing of the contact and the arrangements for putting
                     the contact in place. The agreements must also specify that the arrangements may change
                     dependent upon the wishes of the child. The agreement should also include how the prospective
                     adopters should deal with unauthorised or unmediated contact through online social networking
                     sites. All parties must sign and retain copies of the agreement. The parent's copy should not
                     reveal any identifying information about the placement. See also
 873                 <a href="#post_place">
 873                   Section 6, Post-placement Contact
 873                 </a>
 873                 .
 873               </td>
 874             </tr>
 875             <tr>
 876               <td>
 876                 9.16
 876               </td>
 877               <td>
 877                 If the Adoption Placement Plan is varied or terminated, the child must be informed in a timely
                     and age appropriate way.
 877               </td>
 878             </tr>
 879             <tr>
 880               <td>
 880                 9.17
 880               </td>
 881               <td>
 881                 Where the Adoption Placement Plan is terminated, the parents must be informed (unless the
                     parent has stated that he or she does not wish to be kept informed).
 881               </td>
 882             </tr>
 883             <tr>
 884               <td>
 884                 9.18
 884               </td>
 885               <td>
 885                 If the Adoption Placement Plan is terminated, the Adoption Service Manager should consider the
                     best way to conduct a disruption meeting - see
 885                 <a href="p_disrup_adopt_plac.html">
 885                   Disruption of Adoptive Placements Procedure
 885                 </a>
 885                 .
 885               </td>
 886             </tr>
 887             <tr>
 888               <td>
 888                 9.19
 888               </td>
 889               <td>
 889                 In the event of the placement's termination, direct work will be undertaken with the child to
                     make sense of the reasons why the placement broke down and to prepare the child for any future
                     placement.
 889               </td>
 890             </tr>
 891             <tr>
 892               <td>
 892                 9.20
 892               </td>
 893               <td>
 893                 In this event, the child's social worker and family finder must re-start the process of
                     identifying a suitable prospective adoptive family or amend the plan for the child (depending
                     on the outcome of the Disruption Meeting).
 893               </td>
 894             </tr>
 895           </table>
 896           <h2 class="h2_mainheading">
 896             <br />
 896             10.
 896             <a name="the_placement" id="the_placement">
 896             </a>
 896             The Placement
 896           </h2>
 897           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 10 - The Placement">
 898             <tr>
 899               <td width="3%">
 899                 10.1
 899               </td>
 900               <td>
 900                 Once the matching of the child has been approved, the adoption agency has authority to place
                     the child (either through a
 900                 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/placement_order.html"
                     target="_blank" rel="noopener">
 900                   Placement Order
 900                 </a>
 900                 or Parental Consent), the plan of introductions has been successfully completed and the
                     Adoption Placement Plan has been completed and signed by all parties, the placement can go
                     ahead. A social worker must be present when the placement takes place.
 900               </td>
 901             </tr>
 902             <tr>
 903               <td width="3%">
 903                 10.2
 903               </td>
 904               <td>
 904                 <p>
 904                   Prior to the placement, the child's social worker must ensure that all the following
                       information/items have been provided to the prospective adopters:
 904                 </p>
 905                 <ol type="a">
 906                   <li>
 906                     Authority to consent to medical and dental treatment;
 906                   </li>
 907                   <li>
 907                     The parent-held Child Health Record;
 907                   </li>
 908                   <li>
 908                     Any letters, photographs or mementos from the birth family, including a 'Later in
                         Life' letter from the birth parent if possible, and the Life Story Book;
 908                   </li>
 909                   <li>
 909                     The child's birth certificate;
 909                   </li>
 910                   <li>
 910                     The child's passport (if applicable);
 910                   </li>
 911                   <li>
 911                     A copy of the Care Order (if applicable), Placement Order (if applicable) and any other
                         Court Orders that exist;
 911                   </li>
 912                   <li>
 912                     A copy of the Parental Consent to the Placement and Advance Consent to Adoption (if
                         applicable);
 912                   </li>
 913                   <li>
 913                     A written plan of the contact arrangements pre and post adoption with the birth parents
                         and any previous carers;
 913                   </li>
 914                   <li>
 914                     The
 914                     <a
                         href="http://trixresources.proceduresonline.com/nat_key/keywords/adoption_support_plan.htm
                         l" target="_blank" rel="noopener">
 914                       Adoption Support Plan
 914                     </a>
 914                     , including a named post-adoption social worker;
 914                   </li>
 915                   <li>
 915                     The Adoption Placement Plan including arrangements for support and visits by the
                         child's social worker and their own social worker;
 915                   </li>
 916                   <li>
 916                     Any other relevant information, including specialist reports (subject to the author's
                         consent).
 916                   </li>
 917                 </ol>
 917                 The prospective adopters should be asked to sign confirmation of receipt. Where the
                     information/items are provided at different times, the prospective adopters must sign and date
                     confirmation of receipt on each occasion.
 917               </td>
 918             </tr>
 919             <tr>
 920               <td>
 920                 10.3
 920               </td>
 921               <td>
 921                 Prior to the placement, notification must be sent by the worker identified in the Adoption
                     Placement Plan to the present and new GP, the local authority (where the adoptive family live
                     outside the borough), the relevant Health Trust and, if the child is at nursery or of school
                     age, the relevant local education authority (with information about the child's education
                     history and whether the child has special needs). These notifications are still required where
                     the prospective adopters were previously the child's foster carers.
 921               </td>
 922             </tr>
 923             <tr>
 924               <td>
 924                 10.4
 924               </td>
 925               <td>
 925                 Prior to the placement, the Medical Adviser should be requested to send a medical report on
                     the child to the child's new GP and, in appropriate cases, to meet the adopters to discuss
                     medical issues.
 926               </td>
 926             </tr>
 927             <tr>
 928               <td>
 928                 10.5
 928               </td>
 929               <td>
 929                 Where the child's foster carers are the prospective adopters, the adoption service must
                     confirm in writing to them the date from which the placement becomes an adoptive placement.
 929               </td>
 930             </tr>
 931             <tr>
 932               <td>
 932                 10.6
 932               </td>
 933               <td>
 933                 The child's social worker must inform the parents of the date of the placement, unless the
                     parents have stated that they do not wish to be kept informed. No identifying information
                     about the placement should be conveyed to birth parents or relatives. (See also
 933                 <a href="#fairness">
 933                   Section 4.2, Procedural Fairness
 933                 </a>
 933                 )
 933               </td>
 934             </tr>
 935             <tr>
 936               <td>
 936                 10.7
 936               </td>
 937               <td>
 937                 The child's social worker should ensure the date of the placement is recorded, so that the
                     records identifies that the child is placed for adoption but does not show the placement
                     address.
 937               </td>
 938             </tr>
 939             <tr>
 940               <td>
 940                 10.8
 940               </td>
 941               <td>
 941                 The family finder will inform the Panel Administrator of the date of the placement as soon as
                     it is made and inform the relevant finance officer where the Adoption Support Plan includes
                     financial support so that payments can start.
 941               </td>
 942             </tr>
 943           </table>
 944           <h2 class="h2_mainheading">
 944             <br />
 944             11.
 944             <a name="chi_adop_place" id="chi_adop_place">
 944             </a>
 944             Children Approved for Adoption for Whom no Placement has been Identified
 944           </h2>
 945           <table width="95%" border="0" cellpadding="5" cellspacing="0" title="section 11 - Children Approved
               for Adoption for Whom no Placement has been Identified">
 946             <tr>
 947               <td width="3%">
 947                 11.1
 947               </td>
 948               <td>
 948                 The child will be the subject of regular Adoption Reviews, chaired by an Independent Reviewing
                     Officer - see
 948                 <a href="p_adoption_reviews.html">
 948                   Adoption Reviews Procedure
 948                 </a>
 948                 .
 948               </td>
 949             </tr>
 950             <tr>
 951               <td width="3%">
 951                 11.2
 951               </td>
 952               <td>
 952                 In all cases, where a child has been approved for adoption but not placed within 6 months, the
                     child's social worker must present a further report to the Adoption Panel identifying the
                     length of the delay, the reasons and the steps being taken to address any difficulties,
                     including consideration of a review of the adoption plan and/or a possible change to long-term
                     fostering/separation of siblings.
 952               </td>
 953             </tr>
 954             <tr>
 955               <td>
 955                 11.3
 955               </td>
 956               <td>
 956                 The Adoption Panel may request an earlier progress report on an individual case when first
                     considering the child.
 956               </td>
 957             </tr>
 958             <tr>
 959               <td>
 959                 11.4
 959               </td>
 960               <td>
 960                 The outcome of any reviews by the Adoption Panel should be notified to the child (if old
                     enough), the birth parents (in appropriate cases) and any other relevant person.
 960               </td>
 961             </tr>
 962           </table>
 963           <h2 class="h2_mainheading">
 963             <br />
 963             12. 
 963             <a name="adopt_place_abroad" id="adopt_place_abroad">
 963             </a>
 963             Adoptive Placements Abroad
 963           </h2>
 964           <p>
 964             Where an adoptive placement outside the UK appears to be a viable option, and consultation with
                 the child (if old enough) supports this, the proposal must be considered at a child's
 964             <a href="http://trixresources.proceduresonline.com/nat_key/keywords/looked_aft_review.html"
                 target="_blank" rel="noopener">
 964               Looked After Review
 964             </a>
 964             before becoming part of the child's
 964             <a href="http://trixresources.proceduresonline.com/nat_key/keywords/care_plan.html"
                 target="_blank" rel="noopener">
 964               Care Plan
 964             </a>
 964             .
 964           </p>
 965           <p>
 965             The child may be considered for an adoptive placement with known prospective adopters in which
                 case it will be for the adoption agency to satisfy itself that the prospective adopters are
                 suitable to adopt the child. Otherwise, the child may be referred to the Department for Education
                 for a suitable linking to be identified, (see below).
 965           </p>
 966           <p>
 966             In either circumstance, the case must be referred to the Adoption Panel in accordance with Section
                 1 of this procedure, seeking a formal recommendation that adoption outside the UK is in the best
                 interests of the child. The Child's Permanence Report must include an assessment of the
                 possibility of placing the child for adoption in the British Isles and consideration of whether
                 adoption of the child by a person in a particular country would be in the best interests of the
                 child.
 966           </p>
 967           <p>
 967             The Agency Decision Maker must consider the recommendation and decide whether the child should be
                 placed for adoption overseas. The notification to the child (if old enough) and the parents must
                 include an explanation of the placement possibilities in the British Isles and abroad.
 967           </p>
 968           <p>
 968             Where a decision is made to pursue the option of placement overseas, the child's social worker
                 should consult with Legal Services about the legal process, and seek the approval of the
                 Designated Manager (Placement Orders) to an application for a Placement Order.
 968           </p>
 969           <h3 class="h3_subheading_no_underline">
 969             Where no Prospective Adopters have been Identified
 969           </h3>
 970           <p>
 970             Where such a decision is made to place the child overseas, the child's social worker must notify
                 the Department for Education of the following:
 970           </p>
 971           <ol>
 972             <li>
 972               The child's file reference number;
 972             </li>
 973             <li>
 973               The child's name;
 973             </li>
 974             <li>
 974               The child's date of birth;
 974             </li>
 975             <li>
 975               The gender of the child;
 975             </li>
 976             <li>
 976               The reasons why the decision has been made that adoption outside the UK may be suitable for the
                   child;
 976             </li>
 977             <li>
 977               The date of any Placement Order.
 977             </li>
 978           </ol>
 979           <p>
 979             The Department for Education maintains a list of children waiting for inter country adoption.
 979           </p>
 980           <p>
 980             If a decision is made after the child's name is placed on the list that an overseas adoptive
                 placement is no longer appropriate, the child's social worker must inform the Department for
                 Education so that the child's details are removed from the list.
 980           </p>
 981           <p>
 981             Where the Department for Education receive an application from a foreign country, it will check
                 that the prospective adopters have been assessed as eligible and suitable, and that they meet the
                 age requirement of the UK law, and if so, consider whether there are children of the age and
                 gender to match the prospective adopters' approval.
 981           </p>
 982           <p>
 982             Where there are children on the list who appear, on the face of it, to match the prospective
                 adopters, the Department for Education will send the relevant papers on the prospective adopters
                 to the local authority looking after the child.
 982           </p>
 983           <p>
 983             Upon receipt of the papers, the child's social worker in conjunction with the Adoption Service
                 will consider whether the prospective adopters would meet the child's needs. Where necessary,
                 additional information should be requested from the overseas authority via the Department for
                 Education.
 983           </p>
 984           <p>
 984             Where it is decided that the prospective adopters are not suitable, the Department for Education
                 should be notified and the papers returned.
 984           </p>
 985           <p>
 985             Where it is decided that the prospective adopters are suitable, the Department for Education
                 should be notified and the proposed match referred to the Adoption Panel for consideration in
                 accordance with the usual procedure. Included in the papers to be presented to the Panel must be
                 the report on the prospective adopters by the foreign authority.
 985           </p>
 986           <p>
 986             The child's social worker must notify the Department for Education of the decision made.
 986           </p>
 987           <p>
 987             Where the decision is to proceed with the placement, the child's social worker must send the
 987             <a href="http://trixresources.proceduresonline.com/nat_key/keywords/childs_perm_report.html"
                 target="_blank" rel="noopener">
 987               Child's Permanence Report
 987             </a>
 987             , together with any Placement Order and a recent photograph of the child, to the Department for
                 Education for onward transmission to the overseas authority and the prospective adopters.
 987           </p>
 988           <p>
 988             Where the prospective adopters decide to go ahead with the placement, they will be required to
                 travel to meet the child.
 988           </p>
 989           <p>
 989             The matching procedures will then apply as for any other potential placement.
 989           </p>
 990           <p>
 990             Placement Planning Meetings should be convened in accordance with the usual procedure (see
 990             <a href="#plan_place">
 990               Section 9, Planning the Placement
 990             </a>
 990             ) to plan the prospective adopters' first meeting with the child, introductions and where the
                 placement goes ahead, regular reports should be required from the relevant overseas authority
                 after the placement.
 990           </p>
 991           <p>
 991             If the prospective adopters still wish to go ahead and the Placement Planning Meeting confirms
                 that the placement meets the child's needs, the child's social worker must inform the Department
                 for Education, who will contact the overseas authority to confirm that they are content for the
                 placement to go ahead and that the child will be permitted to enter and reside permanently. In
                 these circumstances, the Department for Education will enter the necessary agreement with the
                 overseas authority.
 991           </p>
 992           <p>
 992             The child's social worker can then arrange for the placement to go ahead.
 992           </p>
 993           <p>
 993             The prospective adopters will need to seek independent legal advice about the need to apply for a
                 Convention Adoption Order in the UK (which will require the child to be with the adopters for at
                 least 6 months prior to the application) or a Section 84 Order from the High Court granting them
                 Parental Responsibility to take the child outside the UK for the purposes of adoption (which will
                 require the child to be with the adopters for at least 10 weeks prior to the application). In
                 either case, the Court will require a social worker's report.
 993           </p>
 994           <p>
 994             The prospective adopters will need to arrange for the foreign authority to monitor the placement
                 as required by the Placement Planning Meeting.
 994           </p>
 995           <h3 class="h3_subheading_no_underline">
 995             Where Prospective Adopters have been identified
 995           </h3>
 996           <p>
 996             It will be for the adoption agency to satisfy itself that the prospective adopters are suitable to
                 adopt the child. The assessment should usually be carried out in the prospective adopters' country
                 and then sent to the adoption agency in the same way as for any other prospective adopter.
 996           </p>
 997           <p>
 997             The matching procedures will then apply as for any other potential placement.
 997           </p>
 998           <p>
 998             Placement Planning Meetings should be convened in accordance with the usual placement procedures
                 (see
 998             <a href="#plan_place">
 998               Section 9, Planning the Placement
 998             </a>
 998             ) to plan the prospective adopters' first meeting with the child, introductions and where the
                 placement goes ahead, regular reports should be required from the relevant overseas authority
                 after the placement.
 998           </p>
 999           <p>
 999             The prospective adopters will need to seek independent legal advice about the need to apply for a
                 Section 84 Order from the High Court granting them parental responsibility to take the child
                 outside the UK for the purposes of adoption (which will require the child to be with the adopters
                 for at least 10 weeks prior to the application). Where such an application is made, the Court will
                 require a social worker's report.
 999           </p>
1000           <p>
1000             The child's social worker will need to arrange for the foreign authority to monitor the placement
                 as required by the Placement Planning Meeting. 
1000           </p>
1001           <p class="end_of_chapter">
1001             End
1001           </p>
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