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62 <div class="content_text">
63 <h1 class="h1">
63 Admission and Transition
63 </h1>
64 <div class="scope_box" style="padding-bottom: 0px; padding-top: 15px;">
65 <h2 class="h3">
65 REGULATIONS AND STANDARDS
65 </h2>
66 <p>
66 <a
href="http://qualitystandards.proceduresonline.com/homes/p_quality_standards.html#qual_purpose
" target="_blank">
66 The Quality and Purpose of Care Standard
66 </a>
66 <br />
67 Regulation 6
67 <br />
68 <br />
69 <a
href="http://qualitystandards.proceduresonline.com/homes/p_quality_standards.html#care_plannin
g" target="_blank">
69 The Care Planning Standard
69 </a>
69 <br />
70 Regulation 14
70 </p>
71 <h3 class="h3">
71 RELATED CHAPTER
71 </h3>
72 <p>
72 For transfers and discharges see
72 <a href="p_leaving_the_home.html">
72 Moving to Another Placement Procedure
72 </a>
72 .
72 </p>
73 <p>
73 This chapter is for planned placements; for emergency placements see
73 <a href="p_emer_plac_rev.html">
73 Emergency Placements and Emergency Reviews Procedure
73 </a>
73 .
73 </p>
74 </div>
75 <h2 class="h2_underlined">
75 <br />
76 Contents
76 </h2>
78 <ol>
79 <li>
79 <a href="#admission">
79 Admissions Criteria
79 </a>
79 </li>
80 <li>
80 <a href="#prereferral">
80 Pre-Referral Responsibilities (of the Placing Authority)
80 </a>
80 </li>
81 <li>
81 <a href="#placement">
81 Planned Placements
81 </a>
81 </li>
82 <li>
82 <a href="#info">
82 Information for Children and Notifications
82 </a>
82 </li>
83 <li>
83 <a href="#healthcare">
83 Health Care
83 </a>
83 </li>
84 <li>
84 <a href="#support">
84 Support, Monitoring and Ending of Placements
84 </a>
84 </li>
85 </ol>
86 <h2 class="h2_underlined">
86 <br />
87 1.
87 <a name="admission" id="admission">
87 </a>
87 Admissions Criteria
87 </h2>
88 <p>
88 To follow.
88 </p>
90 <h2 class="h2_underlined">
90 <br />
91 2.
91 <a name="prereferral" id="prereferral">
91 </a>
91 Pre-Referral Responsibilities (of the Placing Authority)
91 </h2>
92 <p>
92 This summarises the procedures which should normally be followed by the
92 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/placing_authority.html"
target="_blank">
92 Placing Authority
92 </a>
92 before a child is referred for placement. However, procedures in individual authorities may
differ.
92 </p>
93 <h3 class="h3">
93 2.1 Consultation
93 </h3>
94 <p>
94 At the point when it is determined that a placement may be required, and throughout the
subsequent process of identification, planning and placement, the social worker must consult and
take account of the views of the following people:
94 </p>
95 <ol type="a">
96 <li>
96 The child;
96 </li>
97 <li>
97 The child's parents;
97 </li>
98 <li>
98 The Child's
98 <a
href="http://trixresources.proceduresonline.com/nat_key/keywords/indep_reviewing_officer.html
" target="_blank">
98 Independent Reviewing Officer
98 </a>
98 (IRO), if the child is moving from another Looked After Placement;
98 </li>
99 <li>
99 If the child is at Key Stage 4 the
99 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/nominated_officer.html"
target="_blank">
99 Nominated Officer
99 </a>
99 within the placing authority must be consulted prior to the placement;
99 </li>
100 <li>
100 Anyone who is not a parent but has been caring for or looking after the child;
100 </li>
101 <li>
101 Other members of the child's family who are significant to the child;
101 </li>
102 <li>
102 The child's school or education authority;
102 </li>
103 <li>
103 The Youth Offending Service, if the child is known to them.
103 </li>
104 </ol>
105 <h3 class="h3">
105 2.2 Relevant Plans
105 </h3>
106 <p>
106 The social worker should ensure that the proposed placement is in keeping with the overall
106 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/care_plan.html"
target="_blank">
106 Care Plan
106 </a>
106 for the child, which should be set out in writing.
106 </p>
107 <p>
107 The Care Plan should demonstrate that the child's needs will be met by the proposed placement.
107 </p>
108 <p>
108 The Care Plan should be completed before the child becomes Looked After, or within 10 working
days of the child's placement.
108 </p>
109 <p>
109 If a placement is approved, the social worker should ensure that a
109 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/place_info_record.html"
target="_blank">
109 Placement Information Record
109 </a>
109 is drawn up before the placement starts, or within 5 working days of the placement.
109 </p>
110 <p>
110 The manager of the home will be responsible for drawing up a
110 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/placement_plan.html"
target="_blank">
110 Placement Plan
110 </a>
110 .
110 </p>
111 <h3 class="h3">
111 2.3 Approval of the Plan to Place a Child
111 </h3>
112 <p>
112 Before a referral is made the social worker is normally required to seek management
authorisation. The social worker may also be required to make the referral via a placement
service or budgetary management process.
112 </p>
113 <p>
113 Any transfer of a child from another Looked After Placement who is at Key Stage 4 (year's 10 or
11) must be approved the
113 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/nominated_officer.html"
target="_blank">
113 Nominated Officer
113 </a>
113 within the placing authority.
113 </p>
114 <h3 class="h3">
114 2.4
114 <a name="children" id="children">
114 </a>
114 Children placed outside the area where they normally live
114 </h3>
115 <p>
115 The decision to place a child out of area must be approved by the Nominated Officer, unless it
is a
115 <a
href="http://trixresources.proceduresonline.com/nat_key/keywords/placement_at_distance.html"
target="_blank">
115 Placement at a Distance
115 </a>
115 , (i.e. outside the area of the local authority and not within the area of any adjoining local
authority), in which case the approval of the Director of Children's Services is required.
115 </p>
116 <p>
116 The Nominated Officer/ Director of Children's Services must be satisfied of the following:
116 </p>
117 <ul>
118 <li>
118 That the child's wishes and feelings have been ascertained and given due consideration;
118 </li>
119 <li>
119 That the placement is the most appropriate placement available for the child and consistent
with the Care Plan;
119 </li>
120 <li>
120 That relatives have been consulted where appropriate;
120 </li>
121 <li>
121 That the Independent Reviewing Officer (IRO) has been consulted (usually the IRO will discuss
with the child after the child has visited the proposed placement);
121 </li>
122 <li>
122 That the area authority has been notified, or, for a Placement at a Distance, the area
authority have been consulted and have been provided with a copy of the child's Care Plan.
122 </li>
123 </ul>
124 <p>
124 The social worker must assess the suitability of the placement. This includes referring to the
Home's Statement of Purpose and location assessment; consulting the Home's manager to ensure
that proper arrangements are in place for the child to have contact with his/her family and
significant others, particularly when the child is placed at a distance away from their family
home; and considering the arrangements for meeting the child's health and education needs.
124 </p>
125 <p>
125 For more information, see
125 <a
href="https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/441643/Children_
Act_Guidance_2015.pdf" target="_blank">
125 The Children Act 1989 Guidance and Regulations - Volume 2: Care Planning, Placement and Case
Review, June 2015
125 </a>
125 .
125 </p>
126 <h2 class="h2_underlined">
126 <br />
127 3.
127 <a name="placement" id="placement">
127 </a>
127 Planned Placements
127 </h2>
128 <p>
128 This section covers planned placements, for emergency placements see
128 <a href="p_emer_plac_rev.html">
128 Emergency Placements and Emergency Reviews Procedure
128 </a>
128 .
128 </p>
129 <h3 class="h3">
129 3.1 Definition of Planned Placement
129 </h3>
130 <p>
130 A Planned Placement is the placement of a child with the agreement of the
130 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/placing_authority.html"
target="_blank">
130 Placing Authority
130 </a>
130 and
130 <span class="yellow_highlight">
130 Designated Manager (Admissions)
130 </span>
130 .
130 </p>
131 <h3 class="h3">
131 3.2
131 <a name="referral" id="referral">
131 </a>
131 Referral Process
131 </h3>
132 <p>
132 The decision about suitability of placement will be made by the
132 <span class="yellow_highlight">
132 Designated Manager (Admissions)
132 </span>
132 in consultation with the Placing Authority. Before making such a decision, a Referral Form must
be completed and taken into consideration (if this is not possible the placement can still be
agreed but is deemed to be an Emergency Placement, subject to an Emergency Review within 72
hours of the child's admission):
132 </p>
133 <p>
133 Though not essential, the following should be undertaken before a decision is reached:
133 </p>
134 <ul>
135 <li>
135 Arrangements should be made for the Home's Manager or delegate to meet the child, parent(s) or
carers;
135 </li>
136 <li>
136 An Information Pack and/or brochure about the home should be forwarded to the Placing
Authority, parent(s) or carers;
136 </li>
137 <li>
137 An Information/
137 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/childrens_guide.html"
target="_blank">
137 Children's Guide
137 </a>
137 should be forwarded to the child;
137 </li>
138 <li>
138 Up to date
138 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/chronology.html"
target="_blank">
138 Chronology
138 </a>
138 should be obtained;
138 </li>
139 <li>
139 A copy of the Care Plan should be obtained or forwarded to the home within 10 working days;
139 </li>
140 <li>
140 Other relevant information about the child. For example, recent
140 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/looked_aft_review.html"
target="_blank">
140 Looked After Review
140 </a>
140 reports,
140 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/pathway_plan.html"
target="_blank">
140 Pathway Plan
140 </a>
140 ,
140 <a
href="http://trixresources.proceduresonline.com/nat_key/keywords/pers_education_plan.html"
target="_blank">
140 Personal Education Plan
140 </a>
140 , reports from specialists or therapists.
140 </li>
141 </ul>
142 <p>
142 If it is agreed that a placement is offered to the child, the Designated Manager (Admissions)
should arrange for a Service Agreement/Contract to be drafted and forwarded to the Placing
Authority for signing.
142 </p>
143 <p>
143 A copy of the completed/signed Service Agreement/Contract, Referral Form and other documents
obtained must be given to the Home's Manager to be placed on the child's file.
143 </p>
144 <h3 class="h3">
144 3.3
144 <a name="planning" id="planning">
144 </a>
144 Placement Planning
144 </h3>
145 <p>
145 Once a decision has been reached to place a child, the Home's Manager will co-ordinate the
placement with the Placing Authority (usually the child's social worker).
145 </p>
146 <p>
146 Before or on the day of the placement, it will be necessary for the Home's Manager to obtain the
following, which should be taken into account when the child's Placement Plan is completed:
146 </p>
147 <ul>
148 <li>
148 A copy of the Referral Form and Placement Risk Assessment;
148 </li>
149 <li>
149 A copy of the child's Care Plan and Placement Information Record. If these documents are not
available, the Home's Manager must clarify the key objectives of the Care Plan with the
Placing Authority and arrange for a completed Care Plan to be forwarded to the home within 10
working days of the child's placement;
149 </li>
150 <li>
150 A Chronology should be obtained at the time of the placement or forwarded to the home as soon
as practicable after the placement starts;
150 </li>
151 <li>
151 The contact arrangements that may be permitted between the child and his parents, siblings,
relatives and friends- no contact may be allowed without the approval of the social worker in
writing (or set out in the child's Placement Plan);
151 </li>
152 <li>
152 A copy of the child's
152 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/health_care_plan.html"
target="_blank">
152 Health Care Plan
152 </a>
152 or, if this isn't available, details of any healthcare or medical needs/requirements that the
home should be aware of e.g. Home Remedies or Medication that the child may require (see
152 <a href="p_hlth_assm_pln.html">
152 Health Care Assessments and Plans Procedure
152 </a>
152 );
152 </li>
153 <li>
153 Any other relevant documents such as a recent Looked After Review reports, Pathway Plan,
Personal Education Plan, reports from specialists or therapists. Copies of information
relating to any Court Orders that may be required to influence the child's placement e.g. if
the child is subject to a Remand.
153 </li>
154 </ul>
155 <p>
155 The documents/information above should be taken into account when completing the child's
Placement Plan. The responsibility for the completion of the Placement Plan rests with the
Home's Manager.
155 </p>
156 <p>
156 It is for the Home's Manager/delegate and social worker to agree whether the Placement Plan has
been completed sufficiently to sustain the child until the first Looked After Review.
156 </p>
157 <p>
157 If there is no agreement, a Placement Plan Review must be convened within 7 days of the
placement to enable the plan to be completed satisfactorily.
157 </p>
158 <p>
158 Subsequent Placement Planning Meetings must be convened each week until the plan is completed
satisfactorily.
158 </p>
159 <p>
159 The detailed arrangements for admitting the child will depend on the circumstances of the case;
these arrangements should be made by the Home's Manager in consultation with the child's social
worker.
159 </p>
160 <p>
160 A copy of the Children's Guide must be given to the child before or upon admission.
160 </p>
161 <h2 class="h2_underlined">
161 <br />
162 4.
162 <a name="info" id="info">
162 </a>
162 Information for Children and Notifications
162 </h2>
163 <h3 class="h3">
163 4.1 Information for Children
163 </h3>
164 <p>
164 Upon admission, or as soon as possible afterwards, children should be provided with key
information - as follows:
164 </p>
165 <ul>
166 <li>
166 A copy of the Child's Care Plan, Placement Information Record, the Home's Placement Plan and
other key plans and arrangements;
166 </li>
167 <li>
167 A copy of the
167 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/childrens_guide.html"
target="_blank">
167 Children's Guide
167 </a>
167 for the home; if not covered in the Children's Guide, the Child should be given information
about the following:
168 <ul>
169 <li>
169 The layout of the Home and toilet/bathroom facilities;
169 </li>
170 <li>
170 Fire precautions/drill;
170 </li>
171 <li>
171 Representations, Complaints and Compliments Procedure;
171 </li>
172 <li>
172 The name of the designated keyworker;
172 </li>
173 <li>
173 The Daily Routines for the Home, including meal times or arrangements;
173 </li>
174 <li>
174 Details of any House Rules, and whether any sanctions will apply if rules are broken;
174 </li>
175 <li>
175 Arrangements for the child's education.
175 </li>
176 </ul>
177 </li>
178 </ul>
179 <p>
179 Within 24 hours of the child's placement, the keyworker or another member of staff should meet
the child to check that this information has been given and that the child understands them
fully. If there is any doubt, the keyworker should arrange to meet the child for a second time
to clarify/confirm any misunderstandings.
179 </p>
180 <h3 class="h3">
180 4.2 Notifications
180 </h3>
181 <p>
181 The area local authority must be notified without delay of the admission of a child to the Home,
unless that authority is also the child's placing authority.
181 </p>
182 <p>
182 The notification must state:
182 </p>
183 <ul>
184 <li>
184 The child's name and date of birth;
184 </li>
185 <li>
185 Whether the child is
185 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/accommodated.html"
target="_blank">
185 Accommodated
185 </a>
185 under
185 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/section_20.html"
target="_blank">
185 Section 20
185 </a>
185 or subject to a
185 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/care_order.html"
target="_blank">
185 Care Order
185 </a>
185 or
185 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/supervision_order.html"
target="_blank">
185 Supervision Order
185 </a>
185 ;
185 </li>
186 <li>
186 The contact details for:
187 <ul>
188 <li>
188 The child's placing authority; and
188 </li>
189 <li>
189 The child's Independent Reviewing Officer.
189 </li>
190 </ul>
191 </li>
192 <li>
192 Whether the child has an
192 <a
href="http://trixresources.proceduresonline.com/nat_key/keywords/ed_health_care_plan.html"
target="_blank">
192 Education, Health and Care Plan
192 </a>
192 and, if so, details of the local authority which maintains the Plan.
192 </li>
193 </ul>
194 <p>
194 Notification of the placement must be sent by the Social Worker/
194 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/placing_authority.html"
target="_blank">
194 Placing Authority
194 </a>
194 , to all those consulted and involved in the decision-making process within 5 working days of
the placement starting.
194 </p>
195 <p>
195 If not consulted during the decision making process, the following people/agencies must be
notified:
195 </p>
196 <ol>
197 <li>
197 The team/unit, within the Placing Authority, responsible for arranging Looked After Reviews,
so that the child's first/next
197 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/looked_aft_review.html"
target="_blank">
197 Looked After Review
197 </a>
197 can be arranged, normally within 20 days of the child's placement;
197 </li>
198 <li>
198 The Health Trust;
198 </li>
199 <li>
199 The Local Education Authority;
199 </li>
200 <li>
200 The Children's Services Department in the area where the child is placed; these notifications
must be made in writing advising of the placement decision and the name and address of the
person with whom the child is to be placed.
200 </li>
201 </ol>
202 <h2 class="h2_underlined">
202 <br />
203 5.
203 <a name="healthcare" id="healthcare">
203 </a>
203 Health Care
203 </h2>
204 <p>
204 It will be necessary for the manager of the home to ensure the following:
204 </p>
205 <ul>
206 <li>
206 That the child is allocated a Link/Keyworker who will be responsible for promoting the
child's healthcare needs and liaising with health care professionals, see
206 <a href="p_keyworker.html">
206 Keyworker Guidance
206 </a>
206 ;
206 </li>
207 <li>
207 For the child to be registered with a GP and have access to a dentist in the home's locality -
see
207 <a href="p_health.html">
207 Health Notifications and Access to Services Procedure
207 </a>
207 ;
207 </li>
208 <li>
208 For a Health Care Assessment to be conducted in relation to the child, before the first
208 <a href="http://trixresources.proceduresonline.com/nat_key/keywords/looked_aft_review.html"
target="_blank">
208 Looked After Review
208 </a>
208 ; see
208 <a href="p_hlth_assm_pln.html">
208 Health Care Assessments and Plans Procedure
208 </a>
208 .
208 </li>
209 </ul>
210 <h2 class="h2_underlined">
210 <br />
211 6.
211 <a name="support" id="support">
211 </a>
211 Support, Monitoring and Ending of Placements
211 </h2>
212 <p>
212 The child's social worker must visit the child in the placement within one week of the placement
and then at specified intervals; which are set out in
212 <a href="p_social_visit.html">
212 Social Worker Visits Procedure
212 </a>
212 .
212 </p>
213 <p>
213 The social worker must also co-operate with the manager by attending Placement Plan Reviews, as
set out in
213 <a href="p_place_plan.html">
213 Placement Planning Meetings Procedure
213 </a>
213 .
213 </p>
214 <p>
214 <br />
215 <br />
216 </p>
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