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W874 [WCAG21 2.4.1 (A)] Add a skip navigation link as the first link on the page:
If your document has structure then you should add a skip navigation link to make it easier for accessible users to get to the page's content. To ensure detection, skip navigation links should point to a <main> element, or an element with role='main'. See Understanding 2.4.1, and Skip Navigation. <!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"
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2 P967 [WCAG21 3.1.1 (A)] Use the 'lang' attribute to denote the primary language of the document:
You should always identify the primary natural language of a document using a 'lang' attribute on the <html> element. See WCAG 2.1 HTML Technique H57. <html xmlns="http://www.w3.org/1999/xhtml">
3 <head>
4 <meta name="viewport" content="width=device-width, initial-scale=1.0"/>
5 W605 Duplicate tag found: See matching tag on line: 22
A duplicate tag has been found with the same attributes. Although this should not affect the page, it indicates that a mistake may have been made. <meta http-equiv="Content-Style-Type" content="text/css" />
6 W605 Duplicate tag found: See matching tag on line: 23
A duplicate tag has been found with the same attributes. Although this should not affect the page, it indicates that a mistake may have been made. <meta http-equiv="Content-Script-Type" content="text/javascript" />
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8 <title>
8 Leisure and Activities | Next Stage 4Life
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22 W605 Duplicate tag found: See matching tag on line: 5
A duplicate tag has been found with the same attributes. Although this should not affect the page, it indicates that a mistake may have been made. <meta http-equiv="Content-Style-Type" content="text/css" />
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24 W609 The 'content-type' HTTP header specifies a character set of UTF-8, which is different to the value
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50 <form action="search/search.html" id="cse-search-box" style="margin: 0px;">
51 I899 [WCAG21 1.3.2 (A)] Layout tables must represent their content in a meaningful sequence:
Screen readers can struggle to read out tables sensibly, so it is often better to use alternative mark-up and CSS to layout content. Try disabling the table mark-up to see if it still makes sense. See WCAG 2.1 Failure F49. <table width="97%" border="0" cellspacing="0" cellpadding="0">
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53 <td>
53 E885 [WCAG21 1.1.1/1.3.1/3.3.2/4.1.2 (A)] User interface controls should have a label or an accessible
name:
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manual" onfocus="this.value=(this.value=='Search this manual') ? '' : this.value;"
onblur="this.value=(this.value=='') ? 'Search this manual' : this.value;" style="margin-right: 5px;" />
53 </td>
54 <td>
54 <input type="submit" value="Go"/>
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56 </table>
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58 <div id="topper">
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60 <div id="printReady">
61 <div id="container">
62 <div id="content_frame_overflow">
62 <div class="content_text">
63 <h1 class="h1">
63 Leisure and Activities
63 </h1>
64 <div class="scope_box" style="padding-bottom: 0px; padding-top: 15px;">
65 <h2 class="h3">
65 REGULATIONS AND STANDARDS
65 </h2>
66 <p>
66 <a
href="http://qualitystandards.proceduresonline.com/homes/p_quality_standards.html#enjoyment
" target="_blank">
66 The Enjoyment and Achievement Standard
66 </a>
66 </p>
67 <h3 class="h3">
67 SCOPE OF THIS CHAPTER
67 </h3>
68 <p>
68 This chapter provides general guidance on planning activities, including outdoor activities.
68 </p>
69 <p>
69 <span class="bold">
69 NOTE
69 </span>
69 : The term 'Group Leader' is used throughout, it means the member of staff with overall
responsibility for the activity.
69 </p>
70 <h3 class="h3">
70 RELEVANT GUIDANCE
70 </h3>
71 <p>
71 <a href="https://www.gov.uk/government/publications/health-and-safety-advice-for-schools"
target="_blank">
71 Health and safety: advice for schools (Department for Education)
71 </a>
71 </p>
72 </div>
73 <h2 class="h2_underlined">
73 <br />
74 Contents
74 </h2>
75 <ol>
76 <li>
76 <a href="#pre">
76 Pre-Activity Planning and Authorisation
76 </a>
76 </li>
77 <li>
77 <a href="#insurance">
77 Insurance
77 </a>
77 </li>
78 <li>
78 <a href="#financial">
78 Financial Arrangements and Meals
78 </a>
78 </li>
79 <li>
79 <a href="#transport">
79 Transport Arrangements
79 </a>
79 </li>
80 <li>
80 <a href="#prepare">
80 Prepare Children
80 </a>
80 </li>
81 <li>
81 <a href="#adventurous">
81 Adventurous Activities
81 </a>
81 </li>
82 <li>
82 <a href="#accommodation">
82 Accommodation
82 </a>
82 </li>
83 <li>
83 <a href="#sleeping">
83 Sleeping Arrangements
83 </a>
83 </li>
84 <li>
84 <a href="#absence">
84 Absence Whilst on an Activity
84 </a>
84 </li>
85 <li>
85 <a href="#guidance">
85 Guidance Regarding Risk Assessments
85 </a>
85 </li>
86 </ol>
87 <h2 class="h2_underlined">
87 <br />
88 1.
88 <a name="pre" id="pre">
88 </a>
88 Pre-Activity Planning and Authorisation
88 </h2>
89 <p>
89 As soon as it is known an activity or series of activities are likely or necessary, the Manager
must be consulted and should oversee and approve all arrangements or delegate another person to
act on the Manager's behalf. All arrangements must be recorded and signed off by the Home's
Manager or delegate.
89 </p>
90 <p>
90 If only one member of staff is taking part, it is always assumed that person is in charge or
responsible for the activity. Where more than one staff are taking part, one person must be
designated Group Leader (or person in charge) and other staff should be given other
responsibilities/roles as necessary. These other responsibilities must be overseen by the Group
Leader and approved by the Manager.
90 </p>
91 <p>
91 The Group Leader may complete a Risk Assessment, see
91 <a href="#guidance">
91 Section 10, Guidance Regarding Risk Assessments
91 </a>
91 .
91 </p>
92 <p>
92 The Group Leader must prepare and produce a route, timetable or schedule for the activity,
including dates, times of travel, vehicle(s) to be used, the location of planned breaks,
places/locations to be visited and people to be visited.
92 </p>
93 <p>
93 The Group Leader must identify the children who will be taking part in the activity and consider
what arrangements or plans must be made, taking account of:
93 </p>
94 <ol type="a">
95 <li>
95 Care Plan, Placement Plan or other relevant plans;
95 </li>
96 <li>
96 Recent/relevant events/incidents;
96 </li>
97 <li>
97 Group dynamics, staff/child relationships;
97 </li>
98 <li>
98 Child Protection Issues;
98 </li>
99 <li>
99 Violent or other offending behaviour;
99 </li>
100 <li>
100 The healthcare or mental health needs of the children;
100 </li>
101 <li>
101 Level associated with drug/alcohol misuse;
101 </li>
102 <li>
102 Level of disability and associated special needs.
102 </li>
103 </ol>
104 <p>
104 A list of staff or other responsible adults who are likely to take part must be drawn up. At
least one member of staff should be known to the child(ren) taking part and there must be one
member of staff from each gender for mixed groups. Where this is not possible the Manager must
approve the alternative arrangements, ensuring that the best interests of the child are
accounted for; in these circumstances the staff/adults taking responsibility for the child must
be provided with relevant information about the child to enable the activity to be undertaken
safely.
104 </p>
105 <p>
105 The Group Leader must ensure the child/staff ratio's are adequate to meet the needs of the
children and the risks posed. For example, where there is a risk of violence, hazardous
activities are undertaken or remote locations are used.
105 </p>
106 <p>
106 Where there is a risk of confrontational or violent behaviour, the Group Leader/Manager must
ensure that staff undertaking the activity are suitably trained and are familiar with procedures
and guidelines contained in this manual relating to Behaviour Management, Incidents and the use
of Physical Intervention.
106 </p>
107 <p>
107 The Group Leader must ensure that parent(s) have been consulted/informed and consents obtained.
107 </p>
108 <p>
108 All staff must carry ID cards.
108 </p>
109 <h2 class="h2_underlined">
109 <br />
110 2.
110 <a name="insurance" id="insurance">
110 </a>
110 Insurance
110 </h2>
111 <p>
111 Adequate Public Liability Insurance must be obtained, usually already in place - consult the
Manager.
111 </p>
112 <p>
112 Normally, children's holidays are insured fully under the company insurance policy for any
holiday within the United Kingdom. Also any resort or destination will be approached to confirm
they too have Public Liability Insurance cover.
112 </p>
113 <p>
113 Holidays outside of the United Kingdom or hazardous activities may require additional insurance.
In these circumstances, the Group Leader should consult the Manager. When using public
facilities e.g. leisure centre or hazardous activities staff should ask to see a valid copy of
the current insurance certificate and record any findings on the relevant Activity Risk
Assessment.
113 </p>
114 <h2 class="h2_underlined">
114 <br />
115 3.
115 <a name="financial" id="financial">
115 </a>
115 Financial Arrangements and Meals
115 </h2>
116 <p>
116 The Group Leader must decide what financial arrangements are necessary, and agree them with the
Manager. The Manager must decide how finances will be recorded. Any receipts should be kept.
116 </p>
117 <p>
117 The Group Leader must ensure that adequate arrangements are made for meals, breaks; taking
account of the dietary, healthcare and cultural needs/choices of the children and staff.
117 </p>
118 <h2 class="h2_underlined">
118 <br />
119 4.
119 <a name="transport" id="transport">
119 </a>
119 Transport Arrangements
119 </h2>
120 <p>
120 For detailed procedures, see
120 <a href="p_transport.html">
120 Transporting Children Procedure
120 </a>
120 .
120 </p>
121 <h2 class="h2_underlined">
121 <br />
122 5.
122 <a name="prepare" id="prepare">
122 </a>
122 Prepare Children
122 </h2>
123 <p>
123 As soon as practicable before the activity is due to start, the children should be notified of
the following; and this must be recorded.
123 </p>
124 <ol type="a">
125 <li>
125 The consultation and involvement of the children in the planning;
125 </li>
126 <li>
126 An explanation of the proposed activity, including its aims and objectives;
126 </li>
127 <li>
127 Expectations about their behaviour and the implications of poor behaviour;
127 </li>
128 <li>
128 Appropriate and inappropriate personal contact including sexual activity;
128 </li>
129 <li>
129 Emergency procedures and safety precautions;
129 </li>
130 <li>
130 Rendezvous procedures;
130 </li>
131 <li>
131 Dangers e.g. coastal visits, mountain walking;
131 </li>
132 <li>
132 What clothing they will require.
132 </li>
133 </ol>
134 <h2 class="h2_underlined">
134 <br />
135 6.
135 <a name="adventurous" id="adventurous">
135 </a>
135 Adventurous Activities
135 </h2>
136 <p>
136 If an activity holiday is proposed, the name of organisation, activities involved type of
accommodation, address and phone number of organisation should be obtained.
136 </p>
137 <p>
137 There are a number of checks which must be made on activity holidays.
137 </p>
138 <p>
138 These must be undertaken by the Group Leader unless the holiday has been arranged by the
child's school, the school should be asked to confirm that these checks have been made and that
sufficient staff or subcontracted staff will be present to supervise the children.
138 </p>
139 <h3 class="h3">
139 6.1 Organisations registered with the Adventure Activity Licensing Authority
139 </h3>
140 <p>
140 The Group Leader should confirm that the organisation is licensed with the
140 <a
href="http://webcommunities.hse.gov.uk/connect.ti/adventureactivitiesnetwork/view?objectId=20238
4&exp=e1" target="_blank">
140 Adventure Activity Licensing Authority
140 </a>
140 . The licence registers the organisation for sports in 4 categories (caving, trekking,
mountaineering, water sports) and the conditions in which it is licensed to provide them. The
social worker/Group Leader should look for:
140 </p>
141 <ul>
142 <li>
142 Licence number. This will be a double number e.g. L1234/R5678;
142 </li>
143 <li>
143 You should verify the licence by ringing the Licensing Authority (see link above);
143 </li>
144 <li>
144 What sports and conditions it is licensed for.
144 </li>
145 </ul>
146 <p>
146 The licence is an indication of the standard of health and safety the organisation achieves. It
also indicates that police checks and references have been taken up for staff.
146 </p>
147 <h3 class="h3">
147 6.2 Organisations not registered with the Adventure Activity Licensing Authority
147 </h3>
148 <p>
148 Some activities, which contain an element of risk fall below or outside of the licensing level
and requirements. For organisations not licensed with the
148 <a href="http://www.aals.org.uk/" target="_blank">
148 Adventure Activity Licensing Authority
148 </a>
148 , the following checks should be carried out:
148 </p>
149 <p>
149 Ask for the following:
149 </p>
150 <ul>
151 <li>
151 A list of staff and their qualifications for the activities offered;
151 </li>
152 <li>
152 Whether all staff and volunteers hold relevant police/
152 <a
href="http://trixresources.proceduresonline.com/nat_key/keywords/dis_barring_service.html"
target="_blank">
152 Disclosure and Barring Service
152 </a>
152 checks;
152 </li>
153 <li>
153 Whether references are taken up on all staff and volunteers;
153 </li>
154 <li>
154 Whether the organisation undertakes formal risk assessments on the activities; ask to be sent
copy/copies of the risk assessment(s). These should identify risks as well as measures and
procedures by which the risks are controlled.
154 </li>
155 </ul>
156 <h2 class="h2_underlined">
156 <br />
157 7.
157 <a name="accommodation" id="accommodation">
157 </a>
157 Accommodation
157 </h2>
158 <h3 class="h3">
158 7.1. Accommodation (Indoors)
158 </h3>
159 <ol type="a">
160 <li>
160 The immediate accommodation area should be exclusively for the group's use;
160 </li>
161 <li>
161 There should be heating and appropriate ventilation;
161 </li>
162 <li>
162 The accommodation must be safe i.e. locks on doors;
162 </li>
163 <li>
163 The accommodation must have a fire alarm;
163 </li>
164 <li>
164 The whole group must be made aware of the layout of the accommodation;
164 </li>
165 <li>
165 There must be adequate space for storing clothing;
165 </li>
166 <li>
166 There must be adequate lighting (take a torch);
166 </li>
167 <li>
167 There should be recreational accommodation/facilities wherever possible.
167 </li>
168 </ol>
169 <h3 class="h3">
169 7.2. Accommodation (Outdoors)
169 </h3>
170 <p>
170 The above should be taken into consideration. For camping, there are numerous additional
considerations to be taken into account, e.g. safety issues, security, cooking safety, fire. All
concerns should be part of the risk assessment.
170 </p>
171 <h2 class="h2_underlined">
171 <br />
172 8.
172 <a name="sleeping" id="sleeping">
172 </a>
172 Sleeping Arrangements
172 </h2>
173 <p>
173 Wherever possible, there should be separate male and female sleeping/bathroom facilities for
children and staff. If this is not possible, a rota system must be implemented.
173 </p>
174 <p>
174 Wherever possible, staff should supervise the children at night (and remain in gender specific
rooms).
174 </p>
175 <p>
175 A rota should be devised to enable the maximum supervision possible. The on call person should
not retire until the children have been settled for one hour.
175 </p>
176 <p>
176 Individual/group needs must be taken into consideration at night e.g. a child may prefer not to
sleep in a dormitory setting. Are there any child protection issues? Sleeping arrangements must
reflect the fact that staff have considered the individual needs of and associated risks to
children on the activity. Sleeping arrangements must be detailed in the plan and approved by the
Manager.
176 </p>
177 <p>
177 Security arrangements must be implemented at night.
177 </p>
178 <h2 class="h2_underlined">
178 <br />
179 9.
179 <a name="absence" id="absence">
179 </a>
179 Absence Whilst on an Activity
179 </h2>
180 <p>
180 If a child becomes Absent Without Consent or Absconded whilst on an activity it will be
necessary to follow the procedures set out in
180 <a href="p_absence.html">
180 Absent/Missing Children Procedure
180 </a>
180 .
180 </p>
181 <h2 class="h2_underlined">
181 <br />
182 10.
182 <a name="guidance" id="guidance">
182 </a>
182 Guidance Regarding Risk Assessments
182 </h2>
183 <p>
183 Home's Managers must ensure that any activities or leisure pursuits in which children
participate are, so far as reasonably practicable, free from avoidable risks and, on a day to
day basis, staff should take reasonable precautions and make informed judgements about when to
allow Children to participate in an activity. Excessive caution is unnecessary and children
should be provided with the opportunity to take risks proportionate to their age, level of
understanding and in the light of assessments, historical knowledge and plans/strategies that
are in place e.g. where the behaviour or choices that have already been made by a child are poor
or have placed them or others at risk, caused injury, harm or damage to property, staff must
take this into consideration when planning activities.
183 </p>
184 <p>
184 It is not necessary to undertake a separate risk assessment for each activity/trip or for
trips/activities which clearly pose a low risk to the child(ren) e.g. outings to the pictures,
local baths/parks; in such circumstances, staff should use their previous knowledge of the
activity and of the child(ren).
184 </p>
185 <p>
185 Where a range or series of activities may be undertaken (the transporting of children to and
from school, a series of supervised contacts, the undertaking of routine activities), the
Manager may approve a Risk Assessment and associated arrangements such as staffing levels for a
period; and then set a date for the review of the assessment/arrangements.
185 </p>
186 <p>
186 The Manager or person delegated to oversee the activity must approve a completed a risk
assessment in advance.
186 </p>
187 <p>
187 A risk assessment for a visit need not be complex but it should be comprehensive. It does not
generally require technical formulae or professional health and safety expertise, but
specialised information for some visits may be necessary and Managers must ensure that the
person assessing is competent to do so.
187 </p>
188 <p>
188 A formal assessment of the risks that might be met on an activity should have the aim of
preventing the risks or reducing them. Children must not be placed in situations which expose
them to an unacceptable level of risk. Safety and protection of all concerned must always be the
prime consideration. If the risks cannot be contained or managed, the activity must not take
place.
188 </p>
189 <p>
189 The risk assessment should be based on the following considerations:
189 </p>
190 <ol type="a">
191 <li>
191 Care Plan, Placement Plan or other relevant plans;
191 </li>
192 <li>
192 Recent/relevant events/incidents;
192 </li>
193 <li>
193 Group dynamics, staff/child relationships;
193 </li>
194 <li>
194 Child Protection Issues;
194 </li>
195 <li>
195 Violent or other offending behaviour;
195 </li>
196 <li>
196 The healthcare or mental health needs of the children;
196 </li>
197 <li>
197 Level associated with drug/alcohol misuse;
197 </li>
198 <li>
198 Level of disability and associated special needs;
198 </li>
199 <li>
199 What are the hazards?
199 </li>
200 <li>
200 Whom might they affect?
200 </li>
201 <li>
201 What safety measures need to be in place to reduce the risk to an acceptable level?
201 </li>
202 <li>
202 Are safety measures in place?
202 </li>
203 <li>
203 What steps will be taken in an emergency?
203 </li>
204 </ol>
205 <p>
205 In undertaking the risk assessment, all staff taking part and children who are capable of making
informed decisions should be consulted and a record the risks should be made and seen/approved
by the Manager.
205 </p>
206 <p>
206 Frequent activities/visits to local venues such as swimming baths or where a child is
transported to and from school may not need a risk assessment for each trip; but the Manager
must ensure that a risk assessment is completed for the series/range of activities/visits; and a
date set for the review of the risk assessment.
206 </p>
207 <p>
207 Alternatively, a risk assessment which has been agreed for a series or range of
activities/visits must be reviewed immediately after any information comes to light or any
event/incident which compromises the safety of the children/staffs. In such circumstances, the
activities/visits must be suspended until a review has taken place and the Manager is satisfied
that a suitable new risk assessment has been completed.
207 </p>
208 <p>
208 The staff member should take the following factors into consideration when assessing the risks:
208 </p>
209 <ol type="a">
210 <li>
210 The type of visit/activity and the level at which it is being undertaken;
210 </li>
211 <li>
211 The location, routes and modes of transport;
211 </li>
212 <li>
212 The competence, experience and qualifications of the staff;
212 </li>
213 <li>
213 Ratios of children to staff;
213 </li>
214 <li>
214 The group members' age competence, fitness, and temperament, and the suitability of the
activity;
214 </li>
215 <li>
215 The healthcare needs of the children;
215 </li>
216 <li>
216 The quality and suitability of available equipment;
216 </li>
217 <li>
217 Seasonal conditions, weather and timing;
217 </li>
218 <li>
218 Emergency procedures;
218 </li>
219 <li>
219 The need to monitor risks throughout the activity;
219 </li>
220 <li>
220 The children's backgrounds i.e. offending, health, absconding, child protection, drugs.
220 </li>
221 </ol>
222 <p>
222 When approving the risk assessment and subsequent plan for the activity, the Manager should
determine what latitude staff have to change the plan, the need for a contingency plan, an 'on
call' or backup procedure to provide support, advice or direction to the staff once the
activity/trip has started.
222 </p>
223 <p>
223 <br />
224 <br />
225 </p>
226 </div>
227 </div>
228 </div>
229 </div>
230 <div id="footer-wrap">
231 <div id="footer-container">
231 <div id="footer">
232 I899 [WCAG21 1.3.2 (A)] Layout tables must represent their content in a meaningful sequence:
Screen readers can struggle to read out tables sensibly, so it is often better to use alternative mark-up and CSS to layout content. Try disabling the table mark-up to see if it still makes sense. See WCAG 2.1 Failure F49. <table width="100%" border="0" cellspacing="0" cellpadding="0">
233 <tr>
234 <td width="60%" align="left" style="padding-top: 0px;">
234 <a href="http://www.trixonline.co.uk/" target="_blank">
234 <img src="images/trix_logo.gif" width="57" height="22" alt="tri.x logo" border="0"/>
234 </a>
234
234 <span class="darkdivider">
234 |
234 </span>
234 Copyright ©
234 <a href="http://www.trixonline.co.uk/" target="_blank">
234 tri.x
234 </a>
234
234 <span class="darkdivider">
234 |
234 </span>
234
234 </td>
235 <td width="40%" align="right" valign="top" style="padding-top: 0px;">
237 <div class="footer_box">
237 <a href="#">
237 visibility:
237 </a>
237
237 <a href="#" onclick="setActiveStyleSheet('small'); return false;">
237 <img src="images/icons/small_a.gif" alt="View this website with small text" border="0" />
237 </a>
237 <a href="#" onclick="setActiveStyleSheet('medium'); return false;">
237 <img src="images/icons/medium_a.gif" border="0" alt="View this website with medium
text" />
237 </a>
237 <a href="#" onclick="setActiveStyleSheet('large'); return false;">
237 <img src="images/icons/large_a.gif" border="0" alt="View this website with large text" />
237 </a>
237 <a href="#" onclick="setActiveStyleSheet('hivis'); return false;">
237 <img src="images/icons/hivis.gif" border="0" alt="View this website with high
visibility" />
237 </a>
237
237 <span class="darkdivider">
237 |
237 </span>
237
237 </div>
238 <div class="footer_box">
238 <a href="#" onclick="window.external.AddFavorite(location.href, document.title)">
238 <img src="images/icons/favourite.gif" alt="Add this page to your favourites" width="18"
height="18" border="0" />
238 </a>
238 <a href="#" onclick="window.external.AddFavorite(location.href, document.title)">
238 favourites
238 </a>
238
238 <span class="darkdivider">
238 |
238 </span>
238
238 </div>
239 <div class="footer_box">
239 W884 [WCAG21 2.1.1/2.1.3 (A/AAA)] Mouse/Pointer event handlers require keyboard equivalents:
When using mouse/pointer event handlers on elements that can be accessed by keyboard, ensure that you provide an equivalent keyboard handler. See WCAG 2.1 Failure F54. <input name="printMe" type="image" onclick="printSpecial()" value="Print this Page"
src="images/icons/print.gif" onmouseover="images/icons/print.gif'"
onmouseout="this.src='images/icons/print.gif'" alt="Print this page"/>
241 <a href="#" onclick="printSpecial()">
241 print
241 </a>
241
241 <span class="darkdivider">
241 |
241 </span>
241
241 </div>
242 </td>
243 </tr>
244 </table>
245 </div>
245 </div>
246 </div>
247 </body>
248 </html>