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If your document has structure then you should add a skip navigation link to make it easier for accessible users to get to the page's content. To ensure detection, skip navigation links should point to a <main> element, or an element with role='main'. See Understanding 2.4.1, and Skip Navigation. <!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"
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8 Recording and Reporting of Accidents | Next Stage 4Life
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63 <h1 class="h1">
63 Recording and Reporting of Accidents
63 </h1>
65 <div class="scope_box" style="padding-bottom: 0px; padding-top: 15px;">
66 <h2 class="h3">
66 REGULATIONS AND STANDARDS
66 </h2>
67 <p>
67 <a
href="http://qualitystandards.proceduresonline.com/homes/p_quality_standards.html#protection_c
h" target="_blank">
67 The Protection of Children Standard
67 </a>
67 <br />
68 Regulation 40
68 </p>
69 <h3 class="h3">
69 RELEVANT GUIDANCE
69 </h3>
70 <p>
70 <a href="https://www.hse.gov.uk/riddor/" target="_blank">
70 Health and Safety Executive - Reporting of Injuries, Diseases and Dangerous Occurrences
Regulations 2013 (RIDDOR)
70 </a>
70 </p>
71 <p>
71 <a href="https://www.hse.gov.uk/healthservices/riddor.htm" target="_blank">
71 RIDDOR in Health and Social Care
71 </a>
71 </p>
72 <h3 class="h3">
72 RELATED CHAPTERS
72 </h3>
73 <p>
73 <a href="p_notif_events.html">
73 Notification of Serious Events Procedure
73 </a>
73 </p>
74 <p>
74 <a href="p_first_aid.html">
74 First Aid, Home Remedies and Medication Procedure
74 </a>
74 </p>
75 <h3 class="h3">
75 AMENDMENT
75 </h3>
76 <p>
76 This chapter was substantially updated in September 2020 and should be re-read.
76 </p>
77 </div>
78 <h2 class="h2_underlined">
78 <br />
79 Contents
79 </h2>
80 <table title="Accidents Contents" width="95%" border="0" cellspacing="0" cellpadding="5">
81 <tr>
82 <td align="right">
82 1.
82 </td>
83 <td colspan="2">
83 <a href="#Introduction">
83 Introduction
83 </a>
83 </td>
84 </tr>
85 <tr>
86 <td width="3%" align="right">
86 2.
86 </td>
87 <td colspan="2">
87 <a href="#accident">
87 Definition of Accident
87 </a>
87 </td>
88 </tr>
89 <tr>
90 <td align="right">
90 3.
90 </td>
91 <td colspan="2">
91 <a href="#reporting">
91 Accident Recording and Reporting
91 </a>
91 </td>
92 </tr>
93 <tr>
94 <td>
94
94 </td>
95 <td width="3%">
95 3.1
95 </td>
96 <td>
96 <a href="#Details">
96 Recording Details of All Accidents within the Home
96 </a>
96 </td>
97 </tr>
98 <tr>
99 <td>
99
99 </td>
100 <td>
100 3.2
100 </td>
101 <td>
101 <a href="#reportable">
101 Accidents which are Reportable under RIDDOR
101 </a>
101 </td>
102 </tr>
103 <tr>
104 <td>
104
104 </td>
105 <td>
105 3.3
105 </td>
106 <td>
106 <a href="#notif">
106 Making Reports and Notifications
106 </a>
106 </td>
107 </tr>
108 </table>
109 <h2 class="h2_underlined">
109 <br />
110 1.
110 <a id="Introduction">
110 </a>
110 Introduction
110 </h2>
111 <p>
111 RIDDOR (Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013) places
duties on employers and people in control of work premises (the Responsible Person) to report
certain serious workplace accidents, some occupational diseases and dangerous occurrences (near
misses) which ‘arise out of, or in connection with, work’.
111 </p>
112 <p>
112 When people working, visiting or living in our homes have accidents, we will ensure that
appropriate first aid treatment is available and that all accidents are recorded and notified to
other agencies as required including, where relevant, the Health and Safety Executive (HSE)
under RIDDOR.
112 </p>
113 <p>
113 Furthermore, in relation to children living in the home,
113 <a href="http://www.legislation.gov.uk/uksi/2015/541/regulation/40/made" target="_blank">
113 Regulation 40
113 </a>
113 requires that the registered person notify Ofsted and the placing authority of ‘
113 <span class="italic">
113 any other incident relating to a child living in the home which the registered person
considers to be serious
113 </span>
113 .’
113 </p>
114 <p>
114 Deciding whether an incident is ‘serious’ and warrants notification to Ofsted will depend on
many factors, including the age of the child, the frequency of the incident(s), the nature of
any injuries sustained, any additional needs the child has and the context of the home. In some
instances the cumulative effect of frequent incidents may make a notification appropriate even
if in isolation the individual incident would not warrant this.
114 </p>
115 <p>
115 Incidents which are likely to be considered serious (and thus warrant notification to Ofsted as
well as the placing authority) include serious illness or accidents involving children living in
the home.
115 </p>
116 <p>
116 A serious illness or accident would include matters such as fractured bones, when a child loses
consciousness or situations that require admittance to hospital for more than 24 hours. Ofsted
(the regulatory authority) do not need to be notified about injuries such as sprains, strains or
falls that have happened in the course of regular childhood experiences. This is the case even
if the child is taken to the local accident and emergency department to have the injury checked
out, unless it results in the child being admitted to hospital for more than 24 hours. Ofsted do
not need to know if a child becomes ill and is not admitted to hospital.
116 </p>
117 <p>
117 See:
117 <a href="p_notif_events.html">
117 Notification of Serious Events Procedure
117 </a>
117 .
117 </p>
118 <h2 class="h2_underlined">
118 <br />
119 2.
119 <a id="accident">
119 </a>
119 Definition of Accident
119 </h2>
120 <p>
120 In relation to RIDDOR, an accident is a separate, identifiable, unintended incident, which
causes physical injury. This specifically includes acts of non-consensual violence to people at
work.
120 </p>
121 <p>
121 Injuries themselves are not accidents. There must be an identifiable external event that causes
the injury, e.g. a falling object striking someone.
121 </p>
122 <h2 class="h2_underlined">
122 <br />
123 3.
123 <a name="reporting" id="reporting">
123 </a>
123 Accident Recording and Reporting
123 </h2>
124 <h3 class="h3">
124 3.1
124 <a name="Details" id="Details">
124 </a>
124 Recording Details of All Accidents within the Home
124 </h3>
125 <p>
125 All accidents must be recorded in the home’s Accident Record and, if also involving a child,
cross referenced in the child’s record. If First Aid is given it will be necessary to record it
elsewhere, see
125 <a href="p_first_aid.html">
125 First Aid, Home Remedies and Medication Procedure
125 </a>
125 .
125 </p>
126 <p>
126 Human Resources should be informed of all accidents involving a member of staff to ensure they
are appropriately supported.
126 </p>
127 <p>
127 If the accident is minor, the Home Manager should investigate the incident and its
circumstances, initiate any control measures and Risk Assess to determine the possibility of
repeat accidents. This investigation and its conclusions must be recorded.
127 </p>
128 <p>
128 If the accident is more serious, it will also be necessary to report it to the Health and Safety
Executive (HSE) as set out below.
128 </p>
129 <h3 class="h3">
129 3.2
129 <a name="reportable" id="reportable">
129 </a>
129 Accidents which are Reportable under RIDDOR
129 </h3>
130 <p>
130 Not all accidents need to be reported as RIDDOR, but this does not mean that the general
provisions of Health and Safety at work will not apply. A RIDDOR report is required only when
the accident arises out of, or in connection with, work and it results in an injury of a type
which is listed below.
130 </p>
131 <h4 class="h4">
131 3.2.1 Death or Other Specified Injury
131 </h4>
132 <p class="bold">
132 Death
132 </p>
133 <ul>
134 <li>
134 You must report the death of any person whether or not they are at work if it is caused by an
accident arising out of, or in connection with, work (
134 <span class="bold">
134 please note
134 </span>
134 - the
134 <a href="p_notif_events.html">
134 Notification of Serious Events Procedure
134 </a>
134 explains the process for reporting the death of a child living in the home).
134 </li>
135 </ul>
136 <p class="bold">
136 Specified Injuries
136 </p>
137 <ul>
138 <li>
138 Fractures, other than to fingers, thumbs and toes;
138 </li>
139 <li>
139 Amputations;
139 </li>
140 <li>
140 Any injury likely to lead to permanent loss of sight or reduction in sight;
140 </li>
141 <li>
141 Any crush injury to the head or torso causing damage to the brain or internal organs;
141 </li>
142 <li>
142 Serious burns (including scalding) which: covers more than 10% of the body or causes
significant damage to the eyes, respiratory system or other vital organs;
142 </li>
143 <li>
143 Any scalping requiring hospital treatment;
143 </li>
144 <li>
144 Any loss of consciousness caused by head injury or asphyxia;
144 </li>
145 <li>
145 Any other injury arising from working in an enclosed space which leads to hypothermia or
heat-induced illness or requires resuscitation or admittance to hospital for more than 24
hours.
145 </li>
146 </ul>
147 <h4 class="h4">
147 3.2.2 Over seven day incapacitation of workers
147 </h4>
148 <p>
148 Accidents must be reported if they result in an employee or self-employed person being away from
work, or unable to perform their normal work duties, for more than 7 consecutive days as the
result of their injury. The 7 day period does not include the day of the accident, but does
include weekends and rest days. The report must be made within 15 days of the accident.
148 </p>
149 <h4 class="h4">
149 3.2.3 Over three day incapacitation of worker
149 </h4>
150 <p>
150 <span class="bold">
150 Accidents must be recorded, but not reported, where they result in a worker being
incapacitated for more than 3 consecutive days.
150 </span>
150 The accident records kept by the home will suffice for this record.
150 </p>
151 <h4 class="h4">
151 3.2.4 Occupational Diseases
151 </h4>
152 <p>
152 Employers and self-employed people must report diagnoses of certain occupational diseases, where
these are likely to have been caused or made worse by their work:
152 </p>
153 <ul>
154 <li>
154 Carpal tunnel syndrome;
154 </li>
155 <li>
155 Severe cramp of the hand or forearm;
155 </li>
156 <li>
156 Occupational dermatitis;
156 </li>
157 <li>
157 Hand-arm vibration syndrome;
157 </li>
158 <li>
158 Occupational asthma;
158 </li>
159 <li>
159 Tendonitis or tenosynovitis of the hand or forearm;
159 </li>
160 <li>
160 Any occupational cancer;
160 </li>
161 <li>
161 Any disease attributed to an occupational exposure to a biological agent.
161 </li>
162 </ul>
163 <p>
163 <a href="https://www.hse.gov.uk/riddor/occupational-diseases.htm" target="_blank">
163 Click here for further guidance on occupational diseases
163 </a>
163 .
163 </p>
164 <h4 class="h4">
164 3.2.5 Dangerous Occurrence or ‘Near-miss Events’
164 </h4>
165 <p>
165 Dangerous occurrences are certain, specified near-miss events. Not all such events require
reporting. There are 27 categories of dangerous occurrences that are relevant to most
workplaces, for example:
165 </p>
166 <ul>
167 <li>
167 The collapse, overturning or failure of load-bearing parts of lifts and lifting equipment;
167 </li>
168 <li>
168 The accidental release of a biological agent likely to cause severe human illness;
168 </li>
169 <li>
169 The accidental release of any substance which could cause major injury or damage to health;
169 </li>
170 <li>
170 An electrical short circuit or overload causing fire or explosion;
170 </li>
171 <li>
171 The explosion, collapse or bursting of any closed vessel or associated pipework forming a
pressure system;
171 </li>
172 <li>
172 An explosion or fire causing suspension of normal work for over 24 hours.
172 </li>
173 </ul>
174 <p>
174 <a href="https://www.hse.gov.uk/riddor/dangerous-occurences.htm" target="_blank">
174 Click here for further guidance on dangerous occurrences
174 </a>
174 .
174 </p>
175 <h4 class="h4">
175 3.2.6 Physical Violence
175 </h4>
176 <p>
176 A physical injury inflicted on one employee by another during a dispute about a personal matter
is not reportable.
176 </p>
177 <p>
177 However, other acts of non consensual violence to a person at work which result in death, a
major injury or being incapacitated for over 7 days are reportable, and you must keep a record
of over 3 day injuries.
177 </p>
178 <h4 class="h4">
178 3.2 7 Injuries to Children Living in the Home or Visitors to the Home
178 </h4>
179 <p>
179 An injury to a child or visitor must be reported if it results from an accident arising out of,
or in connection with, work being undertaken by others and it results in them being taken from
the home where the accident occurred to a hospital for treatment. Examinations and diagnostic
tests do not constitute treatment.
179 </p>
180 <p>
180 Records of accidents which are reported must be kept for 3 years and should include the
following details:
180 </p>
181 <ul>
182 <li>
182 Date and method of reporting;
182 </li>
183 <li>
183 The date, time and place of the event;
183 </li>
184 <li>
184 Personal details of those involved;
184 </li>
185 <li>
185 Details of the injury;
185 </li>
186 <li>
186 A brief description of the nature of the event or the disease.
186 </li>
187 </ul>
188 <h3 class="h3">
188 3.3
188 <a name="notif" id="notif">
188 </a>
188 Making Reports and Notifications
188 </h3>
189 <p>
189 Whenever an accident occurs it should be reported without delay to the Manager who will then
begin the process of investigating what has happened and who else needs to be notified,
including the Health and Safety Executive (under RIDDOR), the placing authority, Ofsted / the
regulatory authority and the local Clinical Commissioning Group.
189 </p>
190 <p>
190 How to Report to RIDDOR- for general advice on how to report see the
190 <a href="https://www.hse.gov.uk/riddor" target="_blank">
190 HSE Website
190 </a>
190 . All incidents can be reported online but fatal or specified injuries can be reported by
telephone.
190 </p>
191 <p>
191 Although RIDDOR specifies varying timescales for the reporting of different types of incidents,
it is advisable to report the incident as soon as possible.
191 </p>
192 <p>
192 In the case of a reportable injury, specified injury or dangerous occurrence you must make the
notification to the HSE within 10 days of the incident. Over 7 day injuries must be reported
within 15 days of the incident.
192 </p>
193 <p>
193 Failure to report a reportable injury, dangerous occurrence or disease in accordance with the
requirements of RIDDOR is a criminal offence which may result in prosecution.
193 </p>
194 <p>
194 For more information on notifications when a child is involved in an accident, please see
194 <a href="p_notif_events.html">
194 Notification of Serious Events Procedure
194 </a>
194 .
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