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Total errors found:
2
WCAG21 A [2]:
E885 [1], P967 [1]
Total warnings found:
7
HTML [5]:
W605 [4], W609 [1]
WCAG21 A [2]:
W874 [1], W884 [1]
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XHTML 1.0 Transitional

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   1 next issueprevious issueW874 [WCAG21 2.4.1 (A)] Add a skip navigation link as the first link on the page:
If your document has structure then you should add a skip navigation link to make it easier for accessible users to get to the page's content. To ensure detection, skip navigation links should point to a <main> element, or an element with role='main'. See Understanding 2.4.1, and Skip Navigation.     <!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Transitional//EN"
     "http://www.w3.org/TR/xhtml1/DTD/xhtml1-transitional.dtd">
   2 next issueprevious issueP967 [WCAG21 3.1.1 (A)] Use the 'lang' attribute to denote the primary language of the document:
You should always identify the primary natural language of a document using a 'lang' attribute on the <html> element. See WCAG 2.1 HTML Technique H57.     <html xmlns="http://www.w3.org/1999/xhtml">
   3   <head>
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   5 next issueprevious issueW605 Duplicate tag found: See matching tag on line: 22
A duplicate tag has been found with the same attributes. Although this should not affect the page, it indicates that a mistake may have been made.         <meta http-equiv="Content-Style-Type" content="text/css" />
   6 next issueprevious issueW605 Duplicate tag found: See matching tag on line: 23
A duplicate tag has been found with the same attributes. Although this should not affect the page, it indicates that a mistake may have been made.         <meta http-equiv="Content-Script-Type" content="text/javascript" />
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   8     <title>
   8       Case Recording | Next Stage 4Life
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  22 next issueprevious issueW605 Duplicate tag found: See matching tag on line: 5
A duplicate tag has been found with the same attributes. Although this should not affect the page, it indicates that a mistake may have been made.         <meta http-equiv="Content-Style-Type" content="text/css" />
  23 next issueprevious issueW605 Duplicate tag found: See matching tag on line: 6
A duplicate tag has been found with the same attributes. Although this should not affect the page, it indicates that a mistake may have been made.         <meta http-equiv="Content-Script-Type" content="text/javascript" />
  24 next issueprevious issueW609 The 'content-type' HTTP header specifies a character set of UTF-8, which is different to the value
              given here:
The 'content-type' HTTP header specifies a different character set to that specified in the tag. In this case the HTTP header takes precedence.         <meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" />
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  45             <a href="index.html">
  45               Home
  45             </a>
  45           </li>
  46           <li>
  46             <a href="contents.html">
  46               Contents
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  47             <a href="local_resources.html">
  47               Local Resources
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  49       </div>
  49       <div id="search">
  50         <form action="search/search.html" id="cse-search-box" style="margin: 0px;">
  51 next issueprevious issueI899 [WCAG21 1.3.2 (A)] Layout tables must represent their content in a meaningful sequence:
Screen readers can struggle to read out tables sensibly, so it is often better to use alternative mark-up and CSS to layout content. Try disabling the table mark-up to see if it still makes sense. See WCAG 2.1 Failure F49.               <table width="97%" border="0" cellspacing="0" cellpadding="0">
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  53 next issueprevious issueE885 [WCAG21 1.1.1/1.3.1/3.3.2/4.1.2 (A)] User interface controls should have a label or an accessible
              name:
Associate form controls with <label> tags, or use the 'aria-label' or 'aria-labelledby' attributes to label controls where it might be confusing or not possible to use a label. See WCAG 2.1 Failure F68.                     <input type="text" name="zoom_query" class="search_input" size="20" id="zoom_searchbox" value="Search this
                     manual" onfocus="this.value=(this.value=='Search this manual') ? '' : this.value;"
                     onblur="this.value=(this.value=='') ? 'Search this manual' : this.value;" style="margin-right: 5px;" />
  53               </td>
  54               <td>
  54                 <input type="submit" value="Go"/>
  54               </td>
  55             </tr>
  56           </table>
  57         </form>
  57       </div>
  57     </div>
  58     <div id="topper">
  58     </div>
  60     <div id="printReady">
  61       <div id="container">
  62         <div id="content_frame_overflow">
  62           <div class="content_text">
  63             <h1 class="h1">
  63               Case Recording
  63             </h1>
  64             <div class="scope_box" style="padding-bottom: 0px; padding-top: 15px;">
  65               <h2 class="h3">
  65                 REGULATIONS AND STANDARDS
  65               </h2>
  66               <p>
  66                 <a
                     href="http://qualitystandards.proceduresonline.com/homes/p_manag_admin_reg.html#chapter_5"
                     target="_blank">
  66                   Guidance on Chapter 5 of the Regulations – Policies, Records, Complaints and Notifications
  66                 </a>
  66               </p>
  67               <p>
  67                 <a
                     href="http://qualitystandards.proceduresonline.com/homes/p_quality_standards.html#ch_views
                     " target="_blank">
  67                   The Children's Views, Wishes and Feelings Standard
  67                 </a>
  67               </p>
  68               <p>
  68                 <a
                     href="http://qualitystandards.proceduresonline.com/homes/p_quality_standards.html#leadership
                     " target="_blank">
  68                   The Leadership and Management Standard
  68                 </a>
  68               </p>
  69               <p>
  69                 <a
                     href="http://qualitystandards.proceduresonline.com/homes/p_quality_standards.html#care_plannin
                     g" target="_blank">
  69                   The Care Planning Standard
  69                 </a>
  69               </p>
  70               <h3 class="h3">
  70                 SCOPE OF THIS CHAPTER
  70               </h3>
  71               <p>
  71                 This chapter provides guidance on case recording.
  71               </p>
  72               <h3 class="h3">
  72                 RELEVANT CHAPTERS
  72               </h3>
  73               <p>
  73                 <a href="p_acc_rec.html">
  73                   Access to Records Procedure
  73                 </a>
  73               </p>
  74               <p>
  74                 <a href="p_care_plac.html">
  74                   Care and Placement Plans Guidance
  74                 </a>
  74               </p>
  75             </div>
  76             <h2 class="h2_underlined">
  76               <br />
  77               Contents
  77             </h2>
  78             <ol>
  79               <li>
  79                 <a href="#records">
  79                   Records Must be Kept on all Children
  79                 </a>
  79               </li>
  80               <li>
  80                 <a href="#design">
  80                   The Design of Recording Forms
  80                 </a>
  80               </li>
  81               <li>
  81                 <a href="#children">
  81                   Children and Young People have a Right to be Informed About and Have Access to their Records
  81                 </a>
  81               </li>
  82               <li>
  82                 <a href="#practitioner">
  82                   The Practitioner Primarily Involved Should Complete the Record
  82                 </a>
  82               </li>
  83               <li>
  83                 <a href="#relevatn">
  83                   All Relevant Information About Children Must be Recorded
  83                 </a>
  83               </li>
  84               <li>
  84                 <a href="#families">
  84                   Children Should be Involved in the Recording Process
  84                 </a>
  84               </li>
  85               <li>
  85                 <a href="#info">
  85                   Information about Children Should Normally be Shared with Them
  85                 </a>
  85               </li>
  86               <li>
  86                 <a href="#managers">
  86                   Managers Must Monitor Information in the Restricted Section of the Child's Record
  86                 </a>
  86               </li>
  88               <li>
  88                 <a href="#date">
  88                   Records Must be Kept Up to Date
  88                 </a>
  88               </li>
  89               <li>
  89                 <a href="#written">
  89                   Records Must be Written Clearly using Plain Language and Avoid Prejudice
  89                 </a>
  89               </li>
  90               <li>
  90                 <a href="#accurate">
  90                   Records Must be Accurate and Adequate
  90                 </a>
  90               </li>
  91               <li>
  91                 <a href="#monitor">
  91                   Managers Must Oversee, Monitor and Review Records
  91                 </a>
  91               </li>
  92               <li>
  92                 <a href="#securely">
  92                   Records Should be Kept Securely and Must be Tamper Proof
  92                 </a>
  92               </li>
  93               <li>
  93                 <a href="#removal">
  93                   Removal of Records Must be an Exceptional Occurrence
  93                 </a>
  93               </li>
  94               <li>
  94                 <a href="#location">
  94                   Records Moved to a New Location Must be Monitored
  94                 </a>
  94               </li>
  95               <li>
  95                 <a href="#retained">
  95                   Records Must Usually be Retained After Closure
  95                 </a>
  95               </li>
  96             </ol>
  97             <h2 class="h2_underlined">
  97               <br />
  98               1.
  98               <a name="records" id="records">
  98               </a>
  98               Records Must be Kept on All Children
  98             </h2>
  99             <p>
  99               Records must be kept on all children. The home's records on each child represent a significant
                   contribution to their life history, and it is important therefore that all staff are familiar
                   with the home's policies on record keeping and understand the importance of accurate, clear and
                   objective recording.
  99             </p>
 100             <p>
 100               Some records may be kept electronically (
 100               <a href="http://www.legislation.gov.uk/uksi/2015/541/regulation/38/made" target="_blank">
 100                 Regulation 38
 100               </a>
 100               ) provided that this information can be easily accessed by anyone with a legitimate need to view
                   it and, if required, be reproduced in a legible form (for example if a child / young person or
                   care leaver requests to see their records). Electronic records should be held in a secure
                   database and data management systems must comply with data protection principles i.e. all staff
                   members have an individual user name / log in and password. IT systems should ensure the safe
                   storage of these records and business continuity planning should be in place to prevent loss or
                   damage to them.
 100             </p>
 101             <p>
 101               For more information, please see
 101               <a href="http://www.legislation.gov.uk/uksi/2015/541/part/5/made" target="_blank">
 101                 Regulations 35-39
 101               </a>
 101               which detail the records that must be kept in children's homes.
 101             </p>
 102             <h2 class="h2_underlined">
 102               <br />
 103               2.
 103               <a name="design" id="design">
 103               </a>
 103               The Design of Recording Forms
 103             </h2>
 104             <p>
 104               Recording forms must be fit for purpose and used consistently throughout the home(s).
 104             </p>
 105             <h2 class="h2_underlined">
 105               <br />
 107               3.
 107               <a name="children" id="children">
 107               </a>
 107               Children and Young People have a Right to be Informed About and Have Access to their Records
 107             </h2>
 108             <p>
 108               Children and young people should be told what data / information is contained in their records.
 108             </p>
 109             <p>
 109               In particular, they should be helped to understand what data is collected on them, how it is
                   used, who it might be shared with and how long it will be kept for. The most common way to
                   provide information to
 109               <a href="http://www.proceduresonline.com/resources/glossary-cs/" target="_blank">
 109                 Data Subjects
 109               </a>
 109               on what data is collected and how it is used is through a Privacy Notice. Privacy Notices must
                   be easily accessible to children, young people and their families, and should be part of the
                   induction pack given to any new staff members. The Privacy Notice should also be displayed on
                   the staff notice board and / or intranet.
 109             </p>
 110             <p>
 110               Consideration should be given to summarising the information contained in the Privacy Notice in
                   the Children's Guide which is given to all children and young people when they are first placed
                   in the home.
 110             </p>
 111             <p>
 111               Staff are expected to help children living in the home to access and contribute to the records
                   kept in relation to them.
 111             </p>
 112             <h2 class="h2_underlined">
 112               <br />
 113               4.
 113               <a name="practitioner" id="practitioner">
 113               </a>
 113               The Practitioner Primarily Involved Should Complete the Record
 113             </h2>
 114             <p>
 114               The practitioner primarily involved, that is by the person who directly observes or witnesses
                   the event which is being recorded or who participated in the meeting/conversation, should
                   usually complete the record.
 114             </p>
 115             <p>
 115               Hard copy records must be signed and dated by the author of each written entry.
 115             </p>
 116             <p>
 116               Where this is not possible, and records are completed or updated by other people, it must be
                   clear from the record who provided the information being recorded and who is producing the
                   record. In this situation, the originator should read the record to confirm its accuracy.
 116             </p>
 117             <p>
 117               Records of decisions must show who made any decision as well the basis on which it was made.
 117             </p>
 118             <h2 class="h2_underlined">
 118               <br />
 119               5.
 119               <a name="relevatn" id="relevatn">
 119               </a>
 119               All Relevant Information About Children Must be Recorded
 119             </h2>
 120             <p>
 120               All visits, meetings or appointments made in relation to children must be recorded, stating who
                   was present or seen, a summary of the discussion, any actions agreed and decisions taken and by
                   whom. The reasons for reaching any decisions should also be clearly recorded.
 120             </p>
 121             <p>
 121               All other relevant contacts with children, their families, colleagues, professionals or other
                   significant people must also be recorded. When recording such contacts, it will be necessary to
                   state who was present or seen, a summary of the discussion, any actions agreed or decisions
                   taken and by whom. The reasons for taking any decisions should also be recorded.
 121             </p>
 122             <h2 class="h2_underlined">
 122               <br />
 123               6.
 123               <a name="families" id="families">
 123               </a>
 123               Children Should be Involved in the Recording Process
 123             </h2>
 124             <p>
 124               Children must be routinely involved in the process of gathering and recording information about
                   them. They should feel they are part of the recording process, and be encouraged to see the
                   home's records as 'living documents'.
 124             </p>
 125             <p>
 125               On a regular basis, all children and young people should be supported to contribute to their
                   records in a way that reflects their voice, views, wishes and feelings. Children should also be
                   encouraged to keep appropriate memorabilia of their time spent living at the home and to record
                   significant life events.
 125             </p>
 126             <p>
 126               Generally, young people must be asked to give their agreement to the sharing of information
                   about them with others - but there are exceptions. See
 126               <a href="p_confid.html">
 126                 Information Sharing Procedure
 126               </a>
 126               .
 126             </p>
 127             <h2 class="h2_underlined">
 127               <br />
 128               7.
 128               <a name="info" id="info">
 128               </a>
 128               Information about Children Should Normally be Shared with Them
 128             </h2>
 129             <p>
 129               Information contained in the child's records should usually be shared with them unless to do so
                   would place them or others at risk of harm.
 129             </p>
 130             <p>
 130               For example, where the sharing of the information may place the child or another person at risk
                   of harm, or where the Police request that information should be withheld in order to enable them
                   to investigate or prosecute a serious offence.
 130             </p>
 131             <p>
 131               Where information is recorded which should not be shared with the child concerned, it should be
                   clearly marked as such in the child's record.
 131             </p>
 132             <p>
 132               Where records contain information about third parties (for example, other family members or
                   other children), this cannot usually be shared with the child, unless permission is gained from
                   the third party concerned. In such cases efforts must be made to separate the information
                   relating to third parties from that concerning the child/parents.
 132             </p>
 133             <p>
 133               See
 133               <a href="p_acc_rec.html">
 133                 Access to Records Procedure
 133               </a>
 133               for more information.
 133             </p>
 134             <h2 class="h2_underlined">
 134               <br />
 135               8.
 135               <a name="managers" id="managers">
 135               </a>
 135               Managers Must Monitor Information in the Restricted Section of the Child's Record
 135             </h2>
 136             <p>
 136               Managers must monitor information held in the restricted section of the case record, ensuring
                   that the reason for holding it there is valid; if not, it should be shared with the child and/or
                   moved to another section of the file.
 136             </p>
 137             <h2 class="h2_underlined">
 137               <br />
 138               9.
 138               <a name="date" id="date">
 138               </a>
 138               Records Must be Up to Date
 138             </h2>
 139             <p>
 139               Records should be updated as information becomes available or as decisions or actions are taken
                   as soon as practicable ideally, within 24 hours.
 139             </p>
 140             <p>
 140               Where any records are subsequently amended this must be clearly identifiable.
 140             </p>
 141             <h2 class="h2_underlined">
 141               <br />
 142               10.
 142               <a name="written" id="written">
 142               </a>
 142               Records Must be Written Clearly using Plain Language and Avoid Prejudice
 142             </h2>
 143             <p>
 143               Records must be written clearly and concisely, using plain language, and with the use of
                   technical or professional terms and abbreviations / acronyms kept to a minimum.
 143             </p>
 144             <p>
 144               Staff should record information on individual children in a non-stigmatising way that
                   distinguishes between fact, opinion and third-party information. Information about the child
                   must always be recorded in a way that will be helpful to the child.
 144             </p>
 145             <h2 class="h2_underlined">
 145               <br />
 146               11.
 146               <a name="accurate" id="accurate">
 146               </a>
 146               Records Must be Accurate and Adequate
 146             </h2>
 147             <p>
 147               Care must be taken to ensure that information contained in records is relevant and accurate and
                   is sufficient to meet legislative responsibilities and the requirements of these procedures.
                   Information recorded on individual children should be in a non-stigmatising way that
                   distinguishes between fact, opinion and third-party information.
 147             </p>
 148             <p>
 148               Every effort must be made to ensure records are factually correct. If a child / young person
                   feels that information in their record is not accurate, they have a right to request that it is
                   rectified. Such request should be responded to within 1 month to and, if any such request is
                   received, the home's manager should take reasonable steps to establish if the data is accurate
                   and rectify the record if necessary.
 148             </p>
 149             <h2 class="h2_underlined">
 149               <br />
 150               12.
 150               <a name="monitor" id="monitor">
 150               </a>
 150               Managers Must Oversee, Monitor and Review Records
 150             </h2>
 151             <p>
 151               The overall responsibility for ensuring all records are maintained appropriately rests with the
                   registered manager.
 151             </p>
 152             <p>
 152               The manager should routinely check samples of records to ensure they are up to date and
                   maintained as required and, if not, that deficiencies are rectified as soon as practicable.
 152             </p>
 153             <p>
 153               Records of incidents of control, discipline and restraint taking place within the home and
                   serious incidents involving children and young people living in the home should be regularly
                   reviewed by the manager of the home in order to examine trends / identify patterns of behaviour
                   and to enable staff to reflect, learn and inform future practice. Where necessary procedures and
                   staff training should be updated to reflect any learning.
 153             </p>
 154             <h2 class="h2_underlined">
 154               <br />
 155               13.
 155               <a name="securely" id="securely">
 155               </a>
 155               Records Should be Kept Securely and Must be Tamper Proof
 155             </h2>
 156             <p>
 156               All records held on children must be stored securely.
 156             </p>
 157             <p>
 157               Any paper files should be stored in a locked cabinet in an office which only staff/carers have
                   access to.
 157             </p>
 158             <p>
 158               When a measure of control, discipline or restraint is used in the home, a record must be made
                   within 24 hours. Records must also be kept detailing all individual incidents when children go
                   missing from the home, including any information relating to the child's whereabouts while they
                   were missing.
 158             </p>
 159             <p>
 159               Other day to day records such as Contact or Daily Records should also be kept securely in a
                   manner authorised by the manager.
 159             </p>
 160             <p>
 160               Records should not be left unattended when not in their normal location.
 160             </p>
 161             <h2 class="h2_underlined">
 161               <br />
 162               14.
 162               <a name="removal" id="removal">
 162               </a>
 162               Removal of Records Must be an Exceptional Occurrence
 162             </h2>
 163             <p>
 163               Records should not normally be taken from the location where they are normally kept.
 163             </p>
 164             <p>
 164               If it is necessary to remove a record from the home, this should only be with the approval of a
                   manager, who will stipulate how long it the record can be removed for. The manager must also be
                   satisfied that adequate measures are in place to ensure the security of the record(s) whilst
                   they are removed.
 164             </p>
 165             <p>
 165               For example, records must never be left in unattended vehicles.
 165             </p>
 166             <p>
 166               The authorisation for a record to be removed must be recorded, and those who may have need to
                   see the records should be informed of their removal.
 166             </p>
 167             <p>
 167               The manager must then ensure the record is returned as required/agreed.
 167             </p>
 168             <h2 class="h2_underlined">
 168               <br />
 169               15.
 169               <a name="location" id="location">
 169               </a>
 169               Records Moved to a New Location Must be Monitored
 169             </h2>
 170             <p>
 170               Where records are moved to a new location, the date of transfer should be clearly recorded by a
                   Manager.
 170             </p>
 171             <p>
 171               The same person should check that the records have arrived at their intended destination.
 171             </p>
 172             <h2 class="h2_underlined">
 172               <br />
 173               16.
 173               <a name="retained" id="retained">
 173               </a>
 173               Records Must Usually be Retained After Closure
 173             </h2>
 174             <p>
 174               The Children's Homes (England) Regulations 2015 stipulate that records in relation to children
                   accommodated in children's homes should be retained securely until the 75th anniversary of the
                   child's birth or, if the child dies before age of 18 years, for 15 years from the date of death.
 174             </p>
 175             <p>
 175               When a file is closed, the date for its destruction should be put on the cover and on the
                   computer record. Records should be destroyed on the relevant date unless the person concerned
                   has been re-referred. Each home and team should maintain a list of records which have been
                   destroyed, the date when they were destroyed and by whom.
 175             </p>
 176             <p>
 176               <span class="bold">
 176                 Please note -
 176               </span>
 176               While the Independent Inquiry into Child Sexual Abuse is on-going, no children's social care
                   records should be destroyed. See
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                   href="https://www.iicsa.org.uk/sites/default/files/retention-instructions-and-data-protection-re
                   quirements.pdf" target="_blank">
 176                 Independent Inquiry Website
 176               </a>
 176               for full details.
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 187 next issueprevious issueI899 [WCAG21 1.3.2 (A)] Layout tables must represent their content in a meaningful sequence:
Screen readers can struggle to read out tables sensibly, so it is often better to use alternative mark-up and CSS to layout content. Try disabling the table mark-up to see if it still makes sense. See WCAG 2.1 Failure F49.               <table width="100%" border="0" cellspacing="0" cellpadding="0">
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 194 next issueprevious issueW884 [WCAG21 2.1.1/2.1.3 (A/AAA)] Mouse/Pointer event handlers require keyboard equivalents:
When using mouse/pointer event handlers on elements that can be accessed by keyboard, ensure that you provide an equivalent keyboard handler. See WCAG 2.1 Failure F54.                       <input name="printMe" type="image" onclick="printSpecial()" value="Print this Page"
                       src="images/icons/print.gif" onmouseover="images/icons/print.gif'"
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