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 136               <h1>
 136                 Adoption Panel
 136               </h1>
 153               <div class="section">
 153                 <h2 id="adoption_pan_purp">
 153                   1. Adoption Panel Purpose and Function
 153                 </h2>
 154                 <p>
 154                   The Adoption Panel contributes to the running and quality assurance of the local
                       authority's adoption service and receives annual reports on the service and its performance.
 154                 </p>
 155                 <p>
 155                   In doing so it has an overriding responsibility to promote good practice, consistency of
                       approach and fairness in all aspects of the adoption service, in accordance with its
                       procedures and values.
 155                 </p>
 156                 <h3>
 156                   Recommendations
 156                 </h3>
 157                 <p>
 157                   As part of this function, the Panel makes recommendations as to the following:
 157                 </p>
 158                 <ol style="list-style-type:lower-alpha">
 159                   <li>
 159                     The suitability of prospective adoptive applicants to adopt;
 159                   </li>
 160                   <li>
 160                     Whether a child is suitable to be placed for adoption, in some cases;
 160                   </li>
 161                   <li>
 161                     Whether a child should be placed for adoption with particular prospective adopters.
 161                   </li>
 162                 </ol>
 163                 <p>
 163                   The recommendations must be unconditional and cannot be 'in principle'.
 163                 </p>
 164                 <p>
 164                   Not all cases must be referred to the Adoption Panel. Cases where the criteria apply for the
                       local authority to apply for a Placement Order, i.e. the child is the subject of a Care
                       Order or the Threshold Criteria for a Care Order are satisfied or where there is no parent
                       or guardian, will not be referred to the Adoption Panel for a recommendation, but will be
                       referred directly to the Agency Decision Maker for a decision. All other cases (i.e. where
                       the parents have given consent and there is no application for a Placement Order) will
                       continue to be referred to the Adoption Panel for a recommendation, which the Agency
                       Decision Maker will take into account when making a decision.
 164                 </p>
 165                 <h3>
 165                   Timescales
 165                 </h3>
 166                 <p>
 166                   The adoption agency must decide whether the prospective adopter is suitable to adopt a child
                       within 6months of the date on which the agency received their Registration of Interest or
                       within 4 months of the date on which the agency received prospective adopter's notification
                       that they wished to proceed with Stage 2 of the assessment process.
 166                 </p>
 167                 <p>
 167                   Adoption Panels make a recommendation on whether a child is suitable to be placed for
                       adoption (where the parents consent and there will be no Placement Order application) within
                       2 months of the Case Review where adoption was identified as the child's identified
                       Permanence Plan.
 167                 </p>
 168                 <p>
 168                   Adoption Panels make a recommendation on the proposed placement of a child with particular
                       prospective adopters within 6 months of the
 168                   <a href="pr_desg_man.html#agency_adopt">
 168                      Agency Decision Maker (Adoption)
 168                   </a>
 168                    decision that the child is suitable to be placed for adoption.
 168                 </p>
 169                 <p>
 169                   Where the timescales are not met, the Adoption Panel should record the reasons.
 169                 </p>
 170                 <h3>
 170                   Advice
 170                 </h3>
 171                 <p>
 171                   Where cases are referred to the Adoption Panel for a recommendation, the Panel may also
                       advise on the following issues:
 171                 </p>
 172                 <ol style="list-style-type:lower-roman">
 173                   <li>
 173                     Where prospective adoptive parents are recommended as suitable to adopt, the number of
                         children the adoptive parents may be suitable to adopt, as well as their age range, sex,
                         likely needs and background, and, in the case of inter country adopters, the country from
                         which they are suitable to adopt;
 173                   </li>
 174                   <li>
 174                     Where it is recommended that a child is suitable to be placed for adoption, what the
                         contact arrangements for the child should be and whether a Placement Order should be
                         applied for;
 174                   </li>
 175                   <li>
 175                     Where it is recommended that a child should be placed with particular prospective
                         adopters, the proposed adoption support, future contact arrangements and whether/how the
                         exercise of Parental Responsibility by birth parents and/or prospective adopters should be
                         restricted.
 175                   </li>
 176                 </ol>
 177                 <p>
 177                   <span class="bold">
 177                     Note
 177                   </span>
 177                   that in cases which are referred directly to the Agency Decision Maker for a decision, they
                       are expressly prohibited from referring a case to the Adoption Panel for advice.
 177                 </p>
 178                 <h3>
 178                   Monitoring
 178                 </h3>
 179                 <p>
 179                   The Adoption Panel monitors the progress of individual children for whom adoption is the
                       plan up to the making of an Adoption Order, through progress reports as required under the 
 179                   <a href="p_place_adop.html">
 179                     Placement for Adoption Procedure
 179                   </a>
 179                   , and receives Disruption Reports in relation to any breakdowns in adoptive placements (see 
 179                   <a href="p_disrup_adopt_plac.html">
 179                     Disruption of Adoptive Placements Procedure
 179                   </a>
 179                   ).
 179                 </p>
 180                 <p>
 180                   The Adoption Panel should also provide feedback to the adoption agency every 6 months on the
                       quality of reports and whether there is a fair and consistent approach across the service.
 180                 </p>
 181               </div>
 182               <div class="section1">
 182               </div>
 188               <div class="section">
 188                 <h2 id="adop_panel_membership">
 188                   2. Adoption Panel Membership
 188                 </h2>
 189                 <p>
 189                   There is no fixed Panel membership or maximum number of members or maximum tenure of office.
 189                 </p>
 190                 <p>
 190                   A Central List needs to be maintained containing a list of persons considered to be suitable
                       to be members of an Adoption Panel. This List must be maintained by an appointed senior
                       social worker with at least 5 years' relevant post-qualification experience and relevant
                       management experience. When setting up an Adoption Panel, members will be drawn from this
                       Central List. The same people do not have to be appointed to every Panel meeting.
 190                 </p>
 191                 <p>
 191                   The Central List should include (in addition to the Independent Chair):
 191                 </p>
 192                 <ul>
 193                   <li>
 193                     Adoption social workers with at least 3 years' relevant post qualifying experience in
                         child care social work, including direct experience in adoption work (not necessarily
                         employed by the agency);
 193                   </li>
 194                   <li>
 194                     The Medical Adviser(s);
 194                   </li>
 195                   <li>
 195                     Other persons whom the agency considers suitable including specialists in education; race
                         and culture; child and adolescent mental health services; and those with personal
                         experience of adoption.
 195                   </li>
 196                 </ul>
 197                 <p>
 197                   The Chair (Independent Person) must be independent of the adoption agency, and is appointed
                       by the 
 197                   <a href="pr_desg_man.html#adopt_panel">
 197                     Designated Manager (Adoption Panel Appointments)
 197                   </a>
 197                   .
 197                 </p>
 198                 <p>
 198                   The Panel must also have one, and can have two, Vice Chairs (who are not necessarily
                       independent members), who are also appointed by the Designated Manager (Adoption Panel
                       Appointments).
 198                 </p>
 199                 <p>
 199                   The
 199                   <a href="pr_desg_man.html#agency_adopt">
 199                      Agency Decision Maker (Adoption)
 199                   </a>
 199                    on adoption matters must not be included on the Central List.
 199                 </p>
 200                 <p>
 200                   The agency should decide how many people should sit at each Adoption Panel meeting, provided
                       that there is a quorum of 5 or 6 if a joint panel, one of whom must be the Chair or Vice
                       Chair, one of the adoption social worker representatives and at least one independent
                       member.
 200                 </p>
 201                 <h3>
 201                   2.1 Appointments to the Central List
 201                 </h3>
 202                 <p>
 202                   Those on the Central List are appointed by the
 202                   <a href="pr_desg_man.html#adopt_panel">
 202                      Designated Manager (Adoption Panel Appointments)
 202                   </a>
 202                    and will able to continue their membership as long as they are able to carry out their
                       duties.
 202                 </p>
 203                 <p>
 203                   All those on the Central List should have undergone a recruitment process that includes
                       interviews, identity checks, verification of qualifications and right to work in the UK,
                       references and Disclosure and Barring Service checks, which are recorded.
 203                 </p>
 204                 <p>
 204                   New appointees will be asked to give signed agreement to checks being undertaken as above
                       and cannot take up their appointment until the outcome of the checks are known. They are
                       excluded from Panel membership if they have any offences against children or of violence.
                       They are required to notify the Panel Adviser immediately if they receive such a conviction
                       or caution while on the Central List.
 204                 </p>
 205                 <p>
 205                   They should have the opportunity to observe an Adoption Panel meeting before they sit as a
                       member and to attend an annual joint training day with adoption agency staff; have induction
                       training completed within 10 weeks of inclusion on the list and access to appropriate
                       training and skills development and are kept abreast of changes to legislation, regulation
                       and guidance.
 205                 </p>
 206                 <p>
 206                   They should also have access to the agency's whistle-blowing policy.
 206                 </p>
 207                 <p>
 207                   Written information about the expectations arising from their appointment should be given to
                       new appointees to the Central List (in relation to their performance objectives,
                       participation in induction and other training, safeguarding the confidentiality of
                       information provided to the Panel and their general conduct - see 
 207                   <a href="#confid">
 207                     Section 2.2, Confidentiality
 207                   </a>
 207                    and 
 207                   <a href="#general">
 207                     Section 2.3, General Conduct
 207                   </a>
 207                   ) and they should be asked to sign a written agreement confirming their acceptance of these
                       before taking up their appointment.
 207                 </p>
 208                 <h3 id="confid">
 208                   2.2 Confidentiality
 208                 </h3>
 209                 <p>
 209                   All written and verbal information given to Panel members in the course of their duties is
                       strictly confidential. As indicated above, those included on the Central List are required
                       to sign a written agreement, before their appointment, to confirm that all information they
                       receive will remain confidential.
 209                 </p>
 210                 <p>
 210                   Panel members are expected to keep all written information in a secure place and return all
                       Panel documents to the agency immediately after each Panel meeting.
 210                 </p>
 211                 <p>
 211                   Panel members must not copy, in part or in whole, any documents that relate to a case.
 211                 </p>
 212                 <p>
 212                   If a Panel member has some knowledge of a case, whether in a personal or professional
                       capacity, they should declare an interest and inform the Chair of the Panel at the earliest
                       opportunity, so that an alternative member can be invited if required to ensure that the
                       Panel is quorate (see 
 212                   <a href="#conflict">
 212                     Section 2.4, Conflicts of Interest
 212                   </a>
 212                   ).
 212                 </p>
 213                 <p>
 213                   Failure to comply with the above paragraphs may result in the member's inclusion on the
                       Central List being terminated.
 213                 </p>
 214                 <h3 id="general">
 214                   2.3 General Conduct
 214                 </h3>
 215                 <p>
 215                   All those on the Central List should be committed to anti-discriminatory practice and should
                       be prepared to consider each case on its own merits.
 215                 </p>
 216                 <p>
 216                   Panel members should have read the Panel papers carefully, prior to the Panel meeting, and
                       come prepared to contribute to the Panel discussion.
 216                 </p>
 217                 <p>
 217                   The Panel Adviser will review the performance of those on the Central List on a regular
                       basis.
 217                 </p>
 218                 <p>
 218                   The Panel Adviser, in consultation with the Chair, will review their performance on a more
                       formal basis at least annually.
 218                 </p>
 219                 <p>
 219                   If there are concerns about the conduct or behaviour of a person on the Central List, this
                       should be conveyed to the Chair who will raise these concerns with the person in private.
 219                 </p>
 220                 <p>
 220                   If such concerns cannot be resolved informally, the Chair, in consultation with the Panel
                       Adviser, will write to the person concerned setting out the concerns and what action it is
                       proposed to take. See 
 220                   <a href="#termination">
 220                     Section 2.6, Termination of Appointment
 220                   </a>
 220                    to the Central List for action that may be taken if the concerns continue.
 220                 </p>
 221                 <p>
 221                   The Chair's performance will be reviewed annually by the Agency Decision Maker, taking into
                       account the views of those who attend Panel meetings, namely, persons on the Central List,
                       social workers and prospective adopters.
 221                 </p>
 222                 <h3 id="conflict">
 222                   2.4 Conflicts of Interest
 222                 </h3>
 223                 <p>
 223                   Panel members should consider any conflicts of interest in relation to Panel agenda items. A
                       potential conflict arises if an interest may be seen to adversely affect a Panel member's
                       capacity to act without prejudice or preference in a matter.
 223                 </p>
 224                 <p>
 224                   It is anticipated that in many circumstances there may be professional knowledge of a case
                       which should be notified to the Chair but which will not affect a member's capacity to
                       participate in the Panel. In other circumstances there may be a personal interest or
                       connection which would require the Panel member to refrain from participation. It may be
                       less clear in some cases when advice should be sought.
 224                 </p>
 225                 <p>
 225                   In the case of a potential conflict of interest where advice is required, Panel members
                       should consult the Chair, Panel Adviser or Legal Adviser, giving as much advance notice as
                       possible particularly having regard to the implications for the quorum.
 225                 </p>
 226                 <h3 id="resignation">
 226                   2.5 Resignations from the Central List
 226                 </h3>
 227                 <p>
 227                   All those on the Central List are expected to give a minimum of 1 month's written notice of
                       their wish to resign, except where personal emergencies e.g. accidents, illness, make this
                       impossible. Resignation letters should be addressed to the 
 227                   <a href="pr_desg_man.html#adopt_panel">
 227                     Designated Manager (Adoption Panel Appointments)
 227                   </a>
 227                   , with a copy to the Chair of the Panel.
 227                 </p>
 228                 <p>
 228                   Initial verbal resignations may be given, but should always be followed by a written
                       resignation. Those on the Central List are asked, as a matter of courtesy, to inform the
                       Chair of the Panel of their intention to resign, before making any public announcement.
 228                 </p>
 229                 <p>
 229                   Those on the Central List wishing to withdraw a submitted written resignation must do so
                       before the 1 month notice period expires by writing to the Designated Manager (Adoption
                       Panel Appointments), who reserves the right not to accept a withdrawal of notice and to
                       allow the original letter of resignation to stand.
 229                 </p>
 230                 <h3 id="termination">
 230                   2.6 Termination of Appointment to the Central List
 230                 </h3>
 231                 <p>
 231                   Where it is considered that someone is unsuitable to be on the Central List, they must be
                       given 1 month's notice in writing and reasons for the decision to end their appointment.
 231                 </p>
 232                 <p>
 232                   Where there are concerns about the behaviour of a person on the Central List either inside
                       or outside the meetings, and the difficulties have not been resolved by discussion and
                       correspondence between the Chair, Panel Adviser and the person concerned, the matter will be
                       raised by the Panel Adviser with the Designated Manager (Adoption Panel Appointments), who
                       will decide whether to propose the end of the appointment and if so, will advise the person
                       concerned in writing giving clear reasons for the proposal.
 232                 </p>
 233                 <p>
 233                   The person concerned will be given the opportunity to make observations on the matter before
                       a final decision is made by the
 233                   <a href="pr_desg_man.html#adopt_panel">
 233                      Designated Manager (Adoption Panel Appointments)
 233                   </a>
 233                   .
 233                 </p>
 234               </div>
 235               <div class="section1">
 235               </div>
 241               <div class="section">
 241                 <h2 id="agency_advisor">
 241                   3. Agency Adviser to the Panel
 241                 </h2>
 242                 <p>
 242                   An Agency Adviser to the Adoption Panel must be appointed - this can be the same person as
                       the Panel Adviser. This should be someone with experience as an adoption team leader or
                       someone who has more senior management experience and who has experience of adoption.
 242                 </p>
 243                 <p>
 243                   The role of the Agency Adviser includes assisting with the appointment (including
                       re-appointment), termination and review of appointment of members of the Central List;
                       responsibility for the induction and training of members of the Central List; responsibility
                       for liaison between the agency and the Adoption Panel, monitoring the performance of members
                       of the Central List and the administration of the Adoption Panel; and giving such advice to
                       the Adoption Panel as the panel may request in relation to any case or generally. The Agency
                       Adviser may on request provide advice to the Agency Decision Maker when the decision-maker
                       is considering a particular case.
 243                 </p>
 244                 <p>
 244                   The Agency Adviser is not a panel member and cannot take part in the decision-making
                       process. They should be able to contribute to panel meetings by raising issues and providing
                       advice, for example about the agency's procedures and practices.
 244                 </p>
 245                 <p>
 245                   The Agency Adviser should maintain an overview of the quality of the agency's reports, to
                       both the Panel and to the Agency Decision Maker, and liaise with team managers to quality
                       assure the Child's Permanence Report, the Prospective Adopter's Report and the Adoption
                       Placement Report. Where there are concerns about a report, the Agency Adviser and the Panel
                       chair should consider whether it is adequate for submission to the Panel. It will be for the
                       Agency Adviser alone to decide whether the report is adequate for submission to the Agency
                       Decision Maker.
 245                 </p>
 246                 <p>
 246                   The Agency Adviser should also update the Panel on the general progress of cases it has
                       considered. This is particularly important where the Panel's recommendation or advice was
                       not accepted.
 246                 </p>
 247               </div>
 248               <div class="section1">
 248               </div>
 254               <div class="section">
 254                 <h2 id="adop_panel_meetings">
 254                   4. Adoption Panel Meetings
 254                 </h2>
 255                 <p>
 255                   The Adoption Panel should meet at least 1 day every month. The Panel Adviser will ask the
                       Panel Administrator to arrange additional special meetings at short notice as necessary,
                       with the Chair's authority, where for example there is a need to consider an urgent
                       placement and/or the Court timetable requires it.
 255                 </p>
 256                 <p>
 256                   The Panel Administrator will prepare and circulate an annual list of Adoption Panel dates
                       and deadlines in advance of the designated start of the Panel's year.
 256                 </p>
 257                 <p>
 257                   The Panel Adviser, who must be a senior practitioner or manager in the adoption service with
                       at least 5 years' relevant post-qualification and management experience, attends all Panel
                       meetings to advise the Panel but is not a member of the Panel. their role is to ensure all
                       the necessary reports are available for the Panel, to advise the Panel on social work and
                       procedural matters and to report to social workers and their managers on issues arising from
                       Panel meetings.
 257                 </p>
 258                 <p>
 258                   Where the Panel is considering a matter relating to an inter country adoption, the Panel
                       Adviser must arrange to provide specialist advice and any relevant information required.
 258                 </p>
 259                 <p>
 259                   The Panel Adviser's role is also to assist with appointments to the Central List, to arrange
                       induction and other training for those on the Central List, monitor and review their
                       performance and monitor and review the administration of the Panel.
 259                 </p>
 260                 The Panel Administrator, in consultation with the Panel Adviser, will prepare the agenda for
                     each meeting and draw members from the Central List. The agenda and Panel papers for each
                     meeting should be sent to Panel members at least 5 working days before the meeting.
 261                 <p>
 261                   The Panel's legal adviser attends all Panel meetings, but is not a Panel member.
 261                 </p>
 262                 <p>
 262                   The agenda will include at the beginning an opportunity for any Panel member to declare an
                       interest in any item on the agenda (see 
 262                   <a href="#conflict">
 262                     Section 2.4, Conflicts of Interest
 262                   </a>
 262                   ). If an interest is declared, the Chair must then decide whether the Panel member should
                       withdraw during consideration of the item.
 262                 </p>
 263                 <p>
 263                   In the event of a disagreement between Panel members, the Chair will consider whether
                       further information is required or whether the Panel should go ahead and make a
                       recommendation on the basis of the majority view. In this event, any dissenting view should
                       be fully recorded in the minutes.
 263                 </p>
 264                 <p>
 264                   Social workers presenting reports to the Panel must send their report and any supporting
                       documentation required (as specified in the relevant procedures elsewhere in the Manual;
                       see 
 264                   <a href="p_place_adop.html">
 264                     Placement for Adoption Procedure
 264                   </a>
 264                    and 
 264                   <a href="p_assess_approval_adopt.html">
 264                     Assessment and Approvals of Prospective Adopters Procedure
 264                   </a>
 264                   ) to the Panel Administrator at least 10 working days before the date of the Panel meeting.
 264                 </p>
 265                 <p>
 265                   At the end of each Panel meeting, the Panel Administrator will collect all members' papers.
                       Panel members unable to attend a meeting will be asked to return their papers to the Panel
                       administrator.
 265                 </p>
 266               </div>
 267               <div class="section1">
 267               </div>
 273               <div class="section">
 273                 <h2 id="ag_dec_make">
 273                   5. Agency Decision Maker
 273                 </h2>
 274                 <p>
 274                   The Agency Decision Maker considers recommendations from the Adoption Panel and, in those
                       circumstances outlined in 
 274                   <a href="#adoption_pan_purp">
 274                     Section 1, Adoption Panel Purpose and Function
 274                   </a>
 274                   , also makes decisions about whether a child is suitable to be placed for adoption without
                       reference to the Adoption Panel. The following principles apply to all such decisions.
 274                 </p>
 275                 <p>
 275                   In reaching their decision, the Agency Decision Maker must consider:
 275                 </p>
 276                 <ul>
 277                   <li>
 277                     The welfare checklist in Section 1 of the Adoption and Children Act 2002*;
 277                   </li>
 278                   <li>
 278                     All the information surrounding the case including the reports submitted to the Adoption
                         Panel (where applicable), and that the authors of the reports are appropriately qualified
                         to prepare them (see 
 278                     <a href="#reports_adop">
 278                       Section 7, Reports to Adoption Panel
 278                     </a>
 278                     );
 278                   </li>
 279                   <li>
 279                     The stability and permanence of the relationship of any couple under consideration;
 279                   </li>
 280                   <li>
 280                     The recommendation and reasons of the Adoption Panel and any Independent Review Panel
                         under the Independent Review Mechanism; and
 280                   </li>
 281                   <li>
 281                     The final minutes of the Adoption Panel including any minutes from adjourned Panel
                         meetings and the Independent Review Panel;
 282                     <ol style="list-style-type:lower-alpha">
 283                       <li>
 283                         *The child's ascertainable wishes and feelings regarding the decision (considered in
                             the light of the child's age and understanding);
 283                       </li>
 284                       <li>
 284                         The child's particular needs;
 284                       </li>
 285                       <li>
 285                         The likely effect on the child (throughout his life) of having ceased to be a member
                             of the original family and become an adopted person;
 285                       </li>
 286                       <li>
 286                         The child's age, sex, background and any of the child's characteristics which the
                             court or agency considers relevant;
 286                       </li>
 287                       <li>
 287                         Any harm (within the meaning of the Children Act 1989 (c. 41)) which the child has
                             suffered or is at risk of suffering;
 287                       </li>
 288                       <li>
 288                         The relationship which the child has with relatives, and with any other person in
                             relation to whom the court or agency considers the relationship to be relevant,
                             including:
 289                         <ol style="list-style-type:lower-roman">
 290                           <li>
 290                             The likelihood of any such relationship continuing and the value to the child of
                                 its doing so;
 290                           </li>
 291                           <li>
 291                             The ability and willingness of any of the child's relatives, or of any such
                                 person, to provide the child with a secure environment in which the child can
                                 develop, and otherwise to meet the child's needs;
 291                           </li>
 292                           <li>
 292                             The wishes and feelings of any of the child's relatives, or of any such person,
                                 regarding the child.
 292                           </li>
 293                         </ol>
 294                       </li>
 295                     </ol>
 296                   </li>
 297                 </ul>
 298                 <p>
 298                   It is good practice for the Agency Decision Maker:
 298                 </p>
 299                 <ul>
 300                   <li>
 300                     To list the material taken into account in reaching the decision;
 300                   </li>
 301                   <li>
 301                     To identify key arguments;
 301                   </li>
 302                   <li>
 302                     To state whether they agree with the process and approach of the relevant Panel(s) and are
                         satisfied as to its fairness and that the Panel(s) has/have properly addressed the
                         arguments;
 302                   </li>
 303                   <li>
 303                     To consider whether any additional information now available to them that was not before
                         the Panel has an impact on its reasons or recommendation;
 303                   </li>
 304                   <li>
 304                     To identify the reasons given for the relevant recommendation that they do or do not wish
                         to adopt; and
 304                   </li>
 305                   <li>
 305                     To state (a) the adopted reasons by cross-reference or otherwise and (b) any further
                         reasons for their decision.
 305                   </li>
 306                 </ul>
 307               </div>
 308               <div class="section1">
 308               </div>
 314               <div class="section">
 314                 <h2 id="adop_panel_minut">
 314                   6. Adoption Panel Minutes
 314                 </h2>
 315                 <p>
 315                   The Panel minutes will always record the information in relation to the following:
 315                 </p>
 316                 <ol style="list-style-type:lower-roman">
 317                   <li>
 317                     The reports received. (The Panel's requirements as to reports are specified in the
                         relevant procedures elsewhere in the Manual; see 
 317                     <a href="p_place_adop.html">
 317                       Placement for Adoption Procedure
 317                     </a>
 317                      and 
 317                     <a href="p_assess_approval_adopt.html">
 317                       Assessment and Approvals of Prospective Adopters Procedure
 317                     </a>
 317                     );
 317                   </li>
 318                   <li>
 318                     Who attended and for which part of the discussion;
 318                   </li>
 319                   <li>
 319                     Medical advice;
 319                   </li>
 320                   <li>
 320                     Legal advice;
 320                   </li>
 321                   <li>
 321                     The Panel's discussions (main points) and conclusions;
 321                   </li>
 322                   <li>
 322                     The Panel's recommendations and reasons, including any reservations expressed by any
                         member;
 322                   </li>
 323                   <li>
 323                     Any advice given by the Panel.
 323                   </li>
 324                 </ol>
 325                 <p>
 325                   The Panel minutes will be written in accordance with the format agreed from time to time and
                       kept on every child's or prospective adopter's Adoption Case Record.
 325                 </p>
 326                 <p>
 326                   The Panel chair is responsible for ensuring the accuracy of the Panel's recommendations,
                       reasons and, following agreement with Panel members, the minutes. The chair must also make
                       sure that a person who is not a member of the panel fulfils the task of writing these
                       documents.
 326                 </p>
 327                 <p>
 327                   The minutes must accurately reflect the discussion and cover the key issues, rather than be
                       a verbatim record of the meeting. Where Panel members have serious reservations, the Panel
                       chair must ensure these are recorded in the minutes and are attached to the Panel's
                       recommendation. If the Panel cannot reach a consensus on its recommendation after the chair
                       and other members of the Panel have voted, the Panel chair has a second vote, i.e. the
                       casting vote. The Panel's minutes should clearly set out the reasons why the Panel chair had
                       to use the casting vote.
 327                 </p>
 328                 <p>
 328                   The Panel minutes must be produced promptly and agreed by the Panel members before being
                       approved by the Chair and sent to the Agency Decision Maker, together with the reports
                       considered by the Panel when the recommendation was made, so that the Agency Decision Maker
                       can meet the timescales for making the decision as set out in the relevant procedures -
                       usually the timescale is within 7 working days of receipt.
 328                 </p>
 329                 <p>
 329                   Arrangements should be made by the Agency Adviser to the Panel for the safekeeping of the
                       minutes and the record. Panel minutes, like other parts of adoption case records, are exempt
                       from the right of access provisions contained in the General Data Protection Regulations
                       (GDPR) and the Data Protection Act 2018 (i.e. the person to whom they relate does not have a
                       statutory right of access to the information they contain).
 329                 </p>
 330               </div>
 331               <div class="section1">
 331               </div>
 337               <div class="section">
 337                 <h2 id="reports_adop">
 337                   7. Reports to Adoption Panel
 337                 </h2>
 338                 <p>
 338                   Reports to the Adoption Panel in relation to matters upon which the Panel are asked to make
                       recommendations must be prepared by qualified social workers with at least 3 years'
                       post-qualification experience. This must include direct experience of adoption work either
                       in assessing prospective adoptive parents or implementing an adoption plan for a Child in
                       Care. Where the author of the report does not have the requisite qualifications and
                       experience, they must have either a qualification in social work or be a social worker in
                       training, and must be supervised by a qualified social worker with 3 years' relevant
                       experience.
 338                 </p>
 339                 <p>
 339                   Where the person preparing the report is an independent social worker, they must always be
                       suitably qualified and experienced 
 339                   <span class="bold">
 339                     and
 339                   </span>
 339                    be supervised by a member of staff with the suitable qualifications and experience.
 339                 </p>
 340                 <p>
 340                   The same qualifications and experience are required for social workers undertaking visits of
                       children placed for adoption (see 
 340                   <a href="p_monit_sup_adop_pla.html">
 340                     Monitoring and Supervision of Adoptive Placements Procedure
 340                   </a>
 340                   ) and authors of Court Reports in adoption cases.
 340                 </p>
 341               </div>
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