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136 <h1>
136 Intermediary Services
136 </h1>
141 <div class="well">
142 <p class="bold">
142 SCOPE OF THIS CHAPTER
143 </p>
144 <p>
144 This applies only to adoption orders made before 30 December 2005.
144 </p>
145 </div>
152 <div class="section">
152 <h2 id="intro">
152 1. Introduction
152 </h2>
153 <p>
153 On 30 December 2005, legislation came into force assisting persons adopted before that date
to obtain information about their adoption and to facilitate contact between them and their
birth relatives.
153 </p>
154 <p>
154 With effect from 31 October 2014, further legislation extended this to persons having a
Prescribed Relationship with an adopted person. This will include all relatives of adopted
adults, from children and grandchildren to civil partners and adoptive relatives.
Intermediary agencies may accept applications from a person with a Prescribed Relationship
to an adopted person for assistance in contacting a relative of an adopted person and vice
versa. This allows, for example, descendants to obtain information about family medical
history in relation to inherited diseases.
154 </p>
155 </div>
156 <div class="section1">
156 </div>
162 <div class="section">
162 <h2 id="what_intermed">
162 2. What are Intermediary Services?
162 </h2>
163 <p>
163 Intermediary services are defined as:
163 </p>
164 <ul>
165 <li>
165 Assisting adopted persons who were adopted before 30th December 2005 and are 18 or over,
to obtain information in relation to their adoption;
165 </li>
166 <li>
166 Facilitating contact between such adopted persons and their relatives; and
166 </li>
167 <li>
167 Facilitating contact between persons with a Prescribed Relationship to an adopted person
and relatives of the adopted person.
167 </li>
168 </ul>
169 <p>
169 Local authorities do not have a statutory duty to provide such a service but where they do
so, the Regulatory Authority should be notified.
169 </p>
170 <p>
170 Intermediary agencies and those involved in providing information to such agencies may
charge a fee.
170 </p>
171 <p>
171 In all cases, the provision of an intermediary service involves:
171 </p>
172 <ol>
173 <li>
173 Establishing that the applicant/subject/adopted person are 18 or over;
173 </li>
174 <li>
174 Undertaking preparatory work with the applicant, including the provision of information
about the available services and the possible impact of using them, including the Adoption
Contact Register and qualified and absolute vetoes;
174 </li>
175 <li>
175 Obtaining information from a range of sources (adoption agencies, the Registrar General,
the Courts);
175 </li>
176 <li>
176 Using the information to trace and contact individuals;
176 </li>
177 <li>
177 Obtaining the relevant informed consent;
177 </li>
178 <li>
178 If consent has been obtained, disclosing to the applicant in appropriate cases
the information obtained by the intermediary agency;
178 </li>
179 <li>
179 Acting as an intermediary between the parties, and facilitating
contact/information-sharing between them;
179 </li>
180 <li>
180 Providing counselling, support and advice to the parties about the process.
180 </li>
181 </ol>
182 </div>
183 <div class="section1">
183 </div>
189 <div class="section">
189 <h2 id="who_may_apply">
189 3. Who May Apply for Intermediary Services?
189 </h2>
190 <p>
190 Provided that the applicant/subject/adopted person are aged 18 or over, an intermediary
agency may accept an application from:
190 </p>
191 <ul>
192 <li>
192 An adopted person for assistance in contacting a relative of his;
192 </li>
193 <li>
193 A relative of an adopted person for assistance in contacting;
194 <ul>
195 <li>
195 The adopted person; or
195 </li>
196 <li>
196 A person with a Prescribed Relationship to the adopted person; or
196 </li>
197 </ul>
198 </li>
199 <li>
199 A person with a Prescribed Relationship to an adopted person for assistance in contacting
a relative of an adopted person.
199 </li>
200 </ul>
201 <p>
201 The Adoption Service will consider applications from residents of the local authority area
or where the adoption was arranged by their service or where the Adoption Case Record is
held by the service.
201 </p>
202 </div>
203 <div class="section1">
203 </div>
209 <div class="section">
209 <h2 id="proc_accept">
209 4. Receipt of Applications
209 </h2>
210 <p>
210 Where an application is made, the Adoption Service will first verify the identity and age of
the applicant through the production of the person's passport, driving licence or
birth/adoption certificate; and that the subject/adopted person is also an adult. The agency
must also verify the identity of any person acting on behalf of the applicant and that they
have the authority to do so.
210 </p>
211 <p>
211 The agency must also verify the relationship with the adopted person.
211 </p>
212 <p>
212 All verified applications for intermediary services must be passed to the Adoption Service
Manager, who will decide whether the application can be accepted.
212 </p>
213 <p>
213 Where an application is accepted, applicants must be informed in writing of the likely scale
of charges that will apply and asked to confirm their wish to proceed on this basis.
213 </p>
214 <p>
214 Where the applicant confirms a wish to proceed, the case should be allocated to a social
worker from the Adoption Service.
214 </p>
215 <p>
215 Where an application is not accepted, the applicant must be informed in writing of the
reasons and advised about the contact details of other agencies which may be in a position
to help them.
215 </p>
216 </div>
217 <div class="section1">
217 </div>
223 <div class="section">
223 <h2 id="contacting">
223 5. Contacting the Appropriate Adoption Agency
223 </h2>
224 <p>
224 Where the intermediary agency is not the adoption agency that arranged the adoption, the
allocated social worker must take steps to identify the relevant adoption agency by making
enquiries of the Registrar General.
224 </p>
225 <p>
225 If the Registrar General does not hold the information, s/he will provide details of the
Court which made the Adoption Order. The allocated social worker must then make enquiries of
the Court and the local authority for the area where the Adoption Order was made with a view
to identifying the adoption agency involved.
225 </p>
226 <p>
226 In making the above enquiries to identify the relevant adoption agency, the allocated social
worker may provide sufficient information to the Registrar General, Court and relevant local
authority, including identifying information about the applicant and the subject, to enable
them to properly check their records.
226 </p>
227 <p>
227 Where the adoption agency is identified, enquiries must be made of that agency to establish
if a Veto has been registered by the adopted person and/or if the adopted person has ever
registered their views as to any future contact with any birth relative; any future contact
between people with a Prescribed Relationship to them and their relatives, or being
approached with regard to such contact. The intermediary agency must take account of those
views in deciding whether to proceed with the application.
227 </p>
228 <p>
228 The intermediary agency must also seek from the adoption agency any other information
required for the following purposes:
228 </p>
229 <ul>
230 <li>
230 Tracing the adopted person and, where the adopted person is not the subject, any other
subject;
230 </li>
231 <li>
231 Enabling the adopted person to make an informed decision as to whether s/he consents to:
232 <ul>
233 <li>
233 The disclosure of identifying information about them;
233 </li>
234 <li>
234 An application proceeding to facilitate contact between a relative and a person with a
Prescribed Relationship; or
234 </li>
235 <li>
235 Contact with the applicant.
235 </li>
236 </ul>
237 </li>
238 <li>
238 Enabling any other subject to make an informed decision as to whether s/he consents to:
239 <ul>
240 <li>
240 The disclosure of identifying information about them; or
240 </li>
241 <li>
241 Contact with the applicant.
241 </li>
242 </ul>
243 </li>
244 <li>
244 Counselling the subject and, where they are not the subject, the adopted person in
relation to that decision; and
244 </li>
245 <li>
245 Counselling the applicant.
245 </li>
246 </ul>
247 <p>
247 The intermediary agency must also establish the adoption agency's views on the application
and the proposed contact between the applicant and the subject. The adoption agency's views
must be taken into account by the intermediary agency before deciding whether to proceed
with the application.
247 </p>
248 <p>
248 Where the adoption agency cannot be identified or the adoption agency is not able to provide
sufficient information to trace the subject, the allocated social worker may seek additional
information from the Registrar General, for example any information held on the Adoption
Contact Register or a certificate from the Adopted Children Register or, in order to
establish the post-adoption identity of the adopted person, any information which links an
entry in the Register of Births to an entry in the Adopted Children Register.
248 </p>
249 </div>
250 <div class="section1">
250 </div>
256 <div class="section">
256 <h2 id="deciding_app">
256 6. Deciding Whether to Proceed with the Application
256 </h2>
257 <h3>
257 6.1 No Obligation to Proceed if not Appropriate
257 </h3>
258 <p>
258 There is no obligation to proceed if it would not be appropriate to do so, and there is a
discretion as to whether to continue with the application. In deciding whether to proceed,
regard must be had to the welfare of the applicant, the subject of the application, the
adopted person, and any other person who may be identified or otherwise affected by the
application, together with all the other circumstances of the case.
258 </p>
259 <p>
259 If, at any time, the intermediary agency ascertains that the subject of an application is
under the age of 18, it must not proceed further with the application.
259 </p>
260 <h3>
260 6.2 Restrictions on Proceeding with an Application
260 </h3>
261 <h4>
261 6.2.1 Application from a Relative of an Adopted Person for Assistance in Contacting the
Adopted Person
261 </h4>
262 <ul>
263 <li>
263 Must not proceed if a Veto applies, except where the circumstances are within the scope of
a qualified veto;
263 </li>
264 <li>
264 The intermediary agency must not disclose to the applicant any identifying information
about the subject without the subject's consent, unless the subject has died or is
incapable of giving informed consent.
264 </li>
265 </ul>
266 <p>
266 All reasonable steps must be taken to ensure that the adopted person has sufficient
information to make an informed decision.
266 </p>
267 <h4>
267 6.2.2 Application from a Relative of an Adopted Person for Assistance in Contacting a Person
with a Prescribed Relationship to the Adopted Person
267 </h4>
268 <p>
268 Must not proceed if:
268 </p>
269 <ul>
270 <li>
270 A Veto applies, except where the circumstances are within the scope of a qualified veto;
270 </li>
271 <li>
271 The adopted person does not consent to the application proceeding, unless:
272 <ul>
273 <li>
273 The adopted person has died; or
273 </li>
274 <li>
274 The intermediary agency determines that the adopted person is incapable of giving
informed consent.
274 </li>
275 </ul>
276 </li>
277 </ul>
278 <p>
278 All reasonable steps must be taken to ensure that the adopted person has sufficient
information to make an informed decision.
278 </p>
279 <h4>
279 6.2.3 Application from a Person with a Prescribed Relationship to an Adopted Person for
Assistance in Contacting a Relative of the Adopted Person
279 </h4>
280 <p>
280 Must not proceed if the adopted person does not consent to the application proceeding,
unless:
280 </p>
281 <ul>
282 <li>
282 The adopted person has died;
282 </li>
283 <li>
283 The intermediary agency determines that the adopted person is incapable of giving informed
consent;
283 </li>
284 <li>
284 All reasonable steps have been taken to locate the adopted person, but they cannot be
found;
284 </li>
285 <li>
285 The applicant is:
286 <ul>
287 <li>
287 Either the spouse, child, grandchild or great grandchild of the adopted person; and
287 </li>
288 <li>
288 Is seeking to contact the relative of the adopted person only to obtain information
about the medical history of the adopted person's relatives; and
288 </li>
289 <li>
289 No information is disclosed which would enable the adopted person, any relative of the
adopted person or any person with a prescribed relationship to the adopted person to
be identified or traced.
289 </li>
290 </ul>
291 </li>
292 </ul>
293 <p>
293 All reasonable steps must be taken to ensure that the adopted person has sufficient
information to make an informed decision.
293 </p>
294 <p>
294 Where the Subject/Adopted Person has Died
294 </p>
295 <p>
295 Where it is discovered that the subject of the application/the adopted person has died, the
allocated social worker should obtain the views of the next of kin and other family members
before a decision is made whether to disclose any identifying information. The decision
should take account of their views and have regard to their welfare.
295 </p>
296 <p>
296 Where the Subject/Adopted Person Cannot Give Informed Consent
296 </p>
297 <p>
297 Where it is discovered that the subject of the application/the adopted person cannot give
informed consent for example because of a learning difficulty, the allocated social worker
should obtain the views of other family members and other significant people involved with
the subject before a decision is made whether to disclose the identifying information. The
decision should take account of their views and have regard to their welfare.
297 </p>
298 <h3>
298 6.3 Discretion to Disclose Non-Identifying Information
298 </h3>
299 <p>
299 Notwithstanding a Veto preventing a birth relative making contact with the adopted person,
or an absence of consent, the intermediary agency may decide to pass non-identifying
information to the applicant where the circumstances of the case justify it. This may
include information about the subject's family circumstances, general health or well being,
but must not include information by which the subject can be identified.
299 </p>
300 <p>
300 In exceptional circumstances, the birth relative may apply to the High Court for an Order
allowing the disclosure of identifying information held by the Registrar General.
300 </p>
301 </div>
302 <div class="section1">
302 </div>
308 <div class="section">
308 <h2 id="proc_dealing">
308 7. Procedure for Dealing with Accepted Applications
308 </h2>
309 <h3>
309 7.1 Provision of counselling
309 </h3>
310 <p>
310 Where an application is accepted, the allocated social worker must provide written
information about the availability of counselling to:
310 </p>
311 <ul>
312 <li>
312 The applicant;
312 </li>
313 <li>
313 The subject of an application who is considering whether to consent to disclosure of
information about themself to the applicant; or
313 </li>
314 <li>
314 An adopted person considering whether to consent to an application proceeding.
314 </li>
315 </ul>
316 <p>
316 This will include information about agencies that provide counselling in the relevant area
and any fees which may apply.
316 </p>
317 <p>
317 Where the applicant indicates a wish to receive counselling, the allocated social worker
must ensure that the person receives the counselling, which may be through another agency.
Where another agency is used, the allocated social worker should ensure that the counsellor
will have the necessary skills and experience to do so.
317 </p>
318 <p>
318 Where a referral is made to another agency, the allocated social worker should then provide
the agency carrying out the counselling with sufficient information about the applicant
and/or the subject to enable the counselling to be beneficial.
318 </p>
319 <h3>
319 7.2 Applications by Adopted Adults
319 </h3>
320 <p>
320 Where an adopted adult applies for an intermediary service, they may request the adoption
agency to obtain the tracing information on their behalf and approach the adult birth
relative. Alternatively they may have carried out the research already and traced the
relative - adopted adults at the age of 18 have the right to apply to the Registrar General
for the information needed to obtain a copy of their original birth records and may also
apply for access to their Adoption Case Record - see
320 <a href="p_acc_adop_recs.html">
320 Access to Birth Records and Adoption Case Records Procedure
320 </a>
320 . In these circumstances they may request that the first contact is made by the agency.
320 </p>
321 <h3>
321 7.3 Applications by Relatives
321 </h3>
322 <p>
322 Applications may be received from a relative of an adopted person for assistance in
contacting:
322 </p>
323 <ul>
324 <li>
324 The adopted person; or
324 </li>
325 <li>
325 A person with a Prescribed Relationship to the adopted person.
325 </li>
326 </ul>
327 <p>
327 Where an adult relative applies for an intermediary service, the allocated social worker
should request information from the applicant to enable the current identity of the relevant
adopted adult/persons with a Prescribed Relationship to them, to be established. The
allocated social worker should then take any steps required to trace them, including
contacting other adoption agencies and/or the Registrar General.
327 </p>
328 <h3>
328 7.4 Applications by Persons Having a Prescribed Relationship to the Adopted Person
328 </h3>
329 <p>
329 Applications may be received from:
329 </p>
330 <ul>
331 <li>
331 A relative of an adopted person for assistance in contacting a person with a Prescribed
Relationship to the adopted person; or
331 </li>
332 <li>
332 A person with a Prescribed Relationship to an adopted person for assistance in contacting
a relative of an adopted person.
332 </li>
333 </ul>
334 <p>
334 The allocated social worker should request information from the applicant to enable the
current identity of the relevant relative of the adopted person/persons with a Prescribed
Relationship to the adopted person, to be established. The allocated social worker should
then take any steps required to trace them, including contacting other adoption agencies
and/or the Registrar General.
334 </p>
335 <h3>
335 7.5 Confidentiality
335 </h3>
336 <p>
336 Information obtained or held by the intermediary agency must be treated as confidential, but
the agency may disclose such information (including identifying information) as is
necessary:
336 </p>
337 <ul>
338 <li>
338 To the Registrar General or to the court for the purpose of identifying the appropriate
adoption agency;
338 </li>
339 <li>
339 To the appropriate adoption agency for the purposes of ascertaining its views or seeking
information;
339 </li>
340 <li>
340 To the subject to enable them to make an informed decision on disclosure of information;
340 </li>
341 <li>
341 To a person providing counselling in connection with an application;
341 </li>
342 <li>
342 To the adopted person to enable them to make an informed decision about whether to consent
to an application proceeding.
342 </li>
343 </ul>
344 <h3>
344 7.6 Discontinuance
344 </h3>
345 <p>
345 Just as, upon receipt of an application, there is no obligation to proceed if it would not
be appropriate to do so, there is an ongoing discretion as to whether to continue with the
application. In deciding whether to continue, regard must be had to the welfare of the
applicant, the subject of the application, the adopted person, and any other person who may
be identified or otherwise affected by the application, together with all the other
circumstances of the case.
345 </p>
346 <h3>
346 7.7 Offence
346 </h3>
347 <p>
347 An intermediary agency that discloses information in contravention of the regulations is
guilty of an offence and liable to a fine.
347 </p>
348 </div>
349 <div class="section1">
349 </div>
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357 <a href="http://www.trixonline.co.uk/" target="_blank" rel="noopener">
357 <img src="images/logo/trix-logo.png" width="75" height="75" alt="trix logo">
357 </a>
357 Copyright© signisgroup
357 </p>
358 </div>
359 </div>
360 </div>
361 </div>
363 </div>
365 </div>
366 <div class="container">
368 <div class="modal modal-wide fade" id="myModal" tabindex="-1" role="dialog" aria-labelledby="myModal"
aria-hidden="true">
370 <div class="modal-dialog modal-lg">
370 <div class="modal-content">
370 <div class="modal-header">
370 <strong>
370 Local Resources
370 </strong>
370 </div>
370 <div class="modal-body">
372 
E960 [WCAG21 4.1.2 (A)] Do not use role=presentation|none or aria-hidden=true on a focusable element:
Using either of these on a sequentially focusable element will result in some users focusing on 'nothing'. A sequentially focusable element is an interactive element, or one with a positive 'tabindex'. See Fourth Rule of ARIA Use. <iframe src="https://proceduresonline.com/trixcms1/warringtoncs/doc-library/" title="Document library
popup">
372 </iframe>
374 <script>
374 </script>
374 </div>
374 <div class="modal-footer">
374 E960 [WCAG21 4.1.2 (A)] Do not use role=presentation|none or aria-hidden=true on a focusable element:
Using either of these on a sequentially focusable element will result in some users focusing on 'nothing'. A sequentially focusable element is an interactive element, or one with a positive 'tabindex'. See Fourth Rule of ARIA Use. <a href="#closepopup1" id="closepopup1" class="close" data-dismiss="modal" aria-hidden="true">
374 Close
374 </a>
374 </div>
374 </div>
374 </div>
374 </div>
374 </div>
376 <script src="js/val/test/jquery-1.11.3.min.js" defer>
376 </script>
377 <script type="text/javascript" src="js/highlight.js" defer>
377 </script>
378 <script src="js/iframe/iframeResizer.js">
378 </script>
380 <script src="https://maxcdn.bootstrapcdn.com/bootstrap/3.3.7/js/bootstrap.min.js" defer>
380 </script>
381 <script src="js/jqueryui/jquery-ui-1.9.1.custom.min.js" defer>
381 </script>
382 <script src="js/jquery.tocify.js" defer>
382 </script>
383 <script src="js/dropdowns-enhancement.js" defer>
383 </script>
384 <script src="js/scroll.js" defer>
384 </script>
385 <script src="js/custom.js" defer>
385 </script>
386 <script src="js/dmss.js" defer>
386 </script>
387 <script type="text/javascript"
src="https://cabbiepete.github.io/jQuery-Share-Email/js/jquery.tmpl.min.js" defer>
387 </script>
389 <script type="text/javascript" src="js/jQuery.print.js" defer>
389 </script>
390 <script src="js/jquery.shareemail.js" type="text/javascript" defer>
390 </script>
391 <script src="js/cookie-code/jquery.cookiebar.js" defer>
391 </script>
394 <a id="scrollup">
394 <i class="up">
394 </i>
394 </a>
395 <div id="background">
396 <p id="bg_text">
396 Trix procedures
396 </p>
397 <p id="bg_text_msg">
397 Only valid for 48hrs
397 </p>
398 </div>
403 <script type="text/javascript">
411 </script>
414 </body>
415 </html>