The Light Touch Review Conversation (Carers)

1. When to use this Procedure

This procedure should be used to support a light touch review conversation as part of the statutory review of a Support Plan. A light touch review is a less intense review that is proportionate to the circumstances in which it is taking place.

2. Deciding Whether a Light Touch Review is Appropriate

The purpose of a light touch review

The primary focus of a 'light touch' review is to gather enough information to be satisfied that the Support Plan is;

1. Working effectively as intended; and
2. There are no issues or adjustments needed to the Support Plan.

During a light touch review there is only a requirement to 'touch' upon needs, Wellbeing and outcomes.

When a light touch review may be appropriate

A light touch review is normally appropriate and proportionate whenever;

1. There are no known changes in need or circumstances; and
2. There are no changes required to a Support Plan (or minimal changes to how existing Support is provided only); and
3. There are no changes required to the personal budget.

A light touch review should be specifically considered in the following circumstances;

1. At the 6-8 week review; and
2. When there is/has been on-going monitoring of the carer's needs or circumstance.

The method of review

A light touch review can be carried out using any available review method, including;

1. Face to face review;
2. Telephone review;
3. Online review;
4. Combined review (with the cared for person);
5. Joint or integrated review;
6. Supported self review; and
7. Delegated review.

3. Families

The Care Act is clear that a whole family approach to review should be taken wherever possible and with the carer's consent. The whole family approach in review is the same as the whole family approach in assessment.

4. Reviewing what is Working and Not Working (Light Touch Review)

Wellbeing and the effectiveness of the Support Plan

A Support Plan that is working well is more likely to have a positive effect on the carer's Wellbeing than a plan that is not working well. The Local Authority has a duty to promote individual Wellbeing, so must ensure that everything is in place in the plan and working as intended.

What the conversation about what is working and not working must establish

The conversation about what is working and not working must broadly establish whether;

1. All of the support in the plan are in place as intended;
2. All of the support in the plan is meeting the carer's needs (including the carer's need for work, education, training and recreation);
3. The plan is supporting the carer to achieve their outcomes;
4. The method of managing the personal budget is still the most effective way of meeting needs and supporting the carer to achieve outcomes;
5. Anything has changed about the carer's circumstances that may indicate a change is needed to the Support Plan;
6. There any risks to the plan's sustainability;
7. The plan is managing any identified risk to the carer or the cared for person (including risk associated with their needs and risk relating to abuse and neglect);
8. Everybody involved in the plan is satisfied with it.

Appropriate and proportionate conversations about what is working and not working

A light touch review should only be carried out when it is known or thought that;

1. Everything in the Support Plan is in place as intended;
2. The Support Plan is meeting eligible needs;
3. The Support Plan is meeting outcomes; and
4. The method of managing the personal budget is working.

Conversations about what is working or not working during a light touch review should reflect the fact that the plan is likely to be working well.

Simple questions should be used to confirm that the plan is working, such as;

1. Is everything in the Support Plan in place as intended?
2. Is all the support you receive working well for you?
3. Does anything need to change about your plan or the way you are supported?
4. Does anything need to change about the way you manage the personal budget?

You should refer to the Support Plan to confirm what support and services should be in place, and how the personal budget is being managed if this requires clarification.

You should refer to the full review procedures if the response identifies that;

1. Support in the Support Plan is not in place as intended; or
2. Support being provided is not working as intended.

5. Talking about Individual Wellbeing (Light Touch Review)

You have a statutory duty to promote individual Wellbeing at all times, including at review. However, because a light touch review should only be carried out when it is known or thought that there have been no changes to a carer's Wellbeing, conversations about Wellbeing need to be proportionate and appropriate.

6. Reviewing Outcomes (Light Touch Review)

Outcomes and Wellbeing

Outcomes can change when a carer's life priorities change. This can happen unexpectedly and unmet outcomes can have a dramatic impact on a carer's individual Wellbeing. The Local Authority has a duty to promote Wellbeing and to do this it must;

1. Understand what is important to a carer to achieve, change or maintain in their life at any given point in time; and
2. Take steps to support the carer to achieve outcomes.

Why you must review outcomes

It is important to review outcomes during a light touch review for the purpose of;

1. Ensuring that the Support Plan is supporting the carer to meet outcomes as intended;
2. Confirming the carer's outcomes have not changed; and
3. Providing additional information and advice about the steps the carer can take to meet their outcomes (and promote Wellbeing).

Appropriate and proportionate conversations about outcomes

A light touch review should only be carried out when it is known or thought that there has been no change to a carer's outcomes.

Conversations about outcomes during a light touch review should reflect the fact that outcomes are unlikely to have changed.

Simple questions should be used to confirm that outcomes are being met by the Support Plan, such as;

1. How have you been able to work towards the outcomes in your plan?
2. Have there been any changes to the things that are important to you to achieve, change or maintain?
3. Do you think there needs to be any changes to the plan to work towards your outcomes?

Specifically you should confirm whether the carer's outcomes are being met or have changed in regards to work, education, training and recreation. You should refer to the Support Plan to confirm what the carer's outcomes were if this requires clarification.

The conversation about outcomes at light touch review may identify;

1. Additional information and advice that you can provide to support the carer to take steps to meet the outcomes in their plan. Where this is the case you must provide such information and advice; or
2. Small changes only to the how the support in the Support Plan needs to be provided to achieve outcomes (for example a change to the timing of the support).

You should refer to the full review procedures if the response identifies that;

1. The plan is not supporting the carer to meet outcomes as intended; or
2. The carer's outcomes have changed; and
3. There are likely to need significant changes to the Support Plan to achieve outcomes.

7. Talking about Needs (Light Touch Review)

Why you must talk about needs

It is important to talk about needs during a light touch review for the purpose of;

1. Confirming that the Support Plan is still meeting needs; and
2. Establishing any change in need.

Proportionate and Appropriate conversations about need

A light touch review should only be carried out when the carer is thought or known to have no changes in their needs.

Conversations about need during a light touch review should reflect the fact that needs are unlikely to have changed.

A simple question, such as 'Has there been any change to your needs' can be sufficient during a light touch review.

You should refer to the assessment report to confirm what assessed needs were if this requires clarification.

Exploring and Managing different views about need

If, as part of a light review process there is disagreement about whether a carer's needs have changed it is your responsibility to make the final decision about whether needs have changed. To do this you should;

1. Consider all of the available evidence;
2. Give regard to the views of the carer; and
3. Consider the different views expressed by others.

You must make sure that the evidence upon which you base your decision is robust and you must be open about the evidence that you have used.

If there has been a change in need

1. Broadly, what the changes in need are;
2. What the impact of the changes are on the carer's Wellbeing;
3. What the impact of the changes are on the cared for person's Wellbeing;
4. What the impact of the changes are on support; and
5. The impact of the changes on risk (to the carer, the cared for person and the plan).

If there has been a change in need the outcome of the review must be to carry out a proportionate reassessment of need.

The reassessment must make effective use of the information gathered during the review to avoid duplication.

The procedures for carrying out a reassessment of need are the same as the procedures for carrying out any assessment of need.

Urgent and interim support

You will need to consider any requirement for urgent or interim support to ensure that the carer's eligible needs are met whilst steps are being taken to;

1. Resolve the issues with the Support Plan;
2. Agree revisions to the Support Plan; or
3. Carry out any other action (for example safeguarding or a reassessment of needs).

If there is an urgent need to be met click here to access the procedures for arranging urgent and interim support.

Short term changes in need

If a carer has experienced a change in need but this is only likely to be short term a reassessment of need may not be required, as long as;

1. The needs can be met and are being met by the existing Support Plan; and
2. It is reasonable to believe that the needs are short term only.

8. Reviewing Risk (Light Touch Review)

Understanding what risk is

Risk is broadly defined as 'the probability that an event will occur with beneficial or harmful consequences'.

The aim of any conversation about risk is to maximise the benefits and reduce the likelihood of harm.

Why you must review risk

It is important to talk about risk during a light touch review for the purpose of establishing that;

1. Risks continue to be well managed by the Support Plan;
2. There have been no changes to risk;
3. There is no risk to the carer or the cared for person from abuse or neglect; and
4. There is no risk to the Support Plan's stability or sustainability.

Appropriate and proportionate conversations about risk

A light touch review should only be carried out when it is known or thought that;

1. Risks to the carer are unchanged and well managed; and
2. Any risks to the Support Plan are mitigated through the contingency plan in place.

Conversations about risks during a light touch review should reflect the fact that risks are likely to be well managed.

Simple questions should be used, such as;

1. Are the things in the Support Plan keeping you safe?
2. Is there a chance that your plan could stop working well?

You should refer to the Support Plan to confirm the current contingency plan and what the risks are to the person if this requires clarification.

The conversation about risk at light touch review may identify;

1. Additional information and advice that you can provide to support the carer to manage risk. Where this is the case you must provide such information and advice; or
2. Small changes to the Support Plan contingency or the way in which Support services manage risk.

You should refer to the full review procedures if the response identifies that;

1. The plan is not supporting the carer to stay safe as intended; or
2. The contingency measures in the plan are not managing risk to the plan's sustainability; and
3. There are likely to be significant changes required to the Support Plan.

9. Good Information and Advice and Prevention

The duty to provide good information and advice and to consider ways to prevent, reduce or delay needs for Care and Support applies at all times.

It is vital that you understand your duties in relation to the above. Please use the links below to access further information as required.

Click here to read about the duty to prevent, reduce or delay needs.

Click here to read about the duty to provide good information and advice, including the duty to make sure that information and advice is accessible to the person receiving it.

During the review process it is important that you;

1. Offer information and advice as appropriate, including signposting to other sources;
2. Discuss options to prevent, reduce or delay the need for Support; and
3. Give the carer and anyone else involved opportunities to ask questions or seek clarity.

Click here to access the general information and advice procedures, including access to local and national information and advice resources (general and specialist).

10. Making a Record of the Conversation

During the conversation

It is quite appropriate to take notes during a skilled conversation to ensure that you are able to satisfactorily recall and capture what has been discussed and agreed in the formal record. However, there are some general good practice rules to follow when doing so;

1. Think beforehand about the level of note-taking that may be required-ensure you have to right tools and that they are proportionate;
2. Explain to the carer and anyone else present that you will be taking some notes and why;
3. Reassure the carer and anyone else present that you will still be listening to them even when you are making notes;
4. Don't record everything that is said. This will prevent you from engaging in the conversation and cause distraction-you need to pick out what is relevant and important;
5. Make sure you record everything that the carer says is important to them, even if it does not appear to be relevant to you or others;
6. If the carer uses a certain phrase that is powerful or indicative to the context you should record this word for word;
7. Sometimes information is detailed or complex and taking notes could take a little longer than expected. If this is the case you should consider making a polite request for a brief pause to allow for notes to be made;
8. Sometimes people provide a lot of information without a pause-perhaps they are anxious or simply have a lot to say. Trying to keep up can lead to you over-recording (recording everything regardless of relevance); missing key points, failing to understand what is being said or appearing disengaged from the conversation. If this is the case you should consider politely requesting a pause to allow for clarity and notes to be made;
9. Refer to your notes to summarise what has been said during the conversation, reflect and seek clarity about what has been agreed and next steps;
10. Try to make notes in a legible way and take care to use appropriate language-the carer may request to see the notes or be provided with a copy;
11. Confidentiality must be maintained at all times. Make sure that the notes are kept securely and only available to people authorised to see them;
12. Always file or dispose of any notes securely when a formal record of the conversation has been made.

After the conversation

11. Safeguarding and Deprivation of Liberty

Safeguarding

If, as part of any conversation you have with a carer or their family you become concerned that a vulnerable adult or a child is experiencing, or at risk of abuse or neglect you must respond appropriately.

1. Click here to access the adult safeguarding procedures, including how to recognise abuse and neglect, how to raise a concern, how to record safeguarding information;
2. Click here to access the Local Safeguarding Adults Board Multi-Agency Safeguarding Procedures; or
3. Click here to access the Local Safeguarding Children's Board Multi-Agency Procedures.

If you are concerned that an adult or child is in imminent danger from abuse or neglect, or that a criminal act has taken place you should contact the police by dialling 999 and seek immediate medical support if necessary.

Where the safeguarding is in respect of the carer whose Support Plan is being reviewed (for example if the cared for person is causing harm to the carer) a decision will need to be made about the need to pause the review process to allow a safeguarding enquiry to take place.

There are 3 possible options;

1. The review process continues alongside any safeguarding process;
2. The review is paused with no on-going intervention by the person carrying out the review whilst a safeguarding process takes place; or
3. The review is paused but urgent interim support is arranged to ensure needs are met whilst a safeguarding process takes place.

Any decision should involve the person carrying out the review, the person who will be carrying out any safeguarding process and the carer.

Deprivation of Liberty

You must consider any appropriate action required to authorise deprivations of liberty whenever;

1. The person lacks capacity to make decisions about the Care and Support provided to them; and
2. You feel the level of restriction being imposed on the person is depriving them of their liberty; or
3. You feel the level of restriction required to meet their care and support needs following assessment is likely to deprive them of their liberty.

Click here to access the Recognising and Responding to Deprivations of Liberty Procedure for further practice guidance.